Payroll SaaS
Payroll Software in Qatar
Mercans Payroll Software offers a comprehensive, cloud-based payroll system designed specifically for Qatar’s business environment. Trusted by enterprises and SMEs alike, our automated payroll solution simplifies every aspect of salary management – from WPS file generation to end-of-service benefit calculations – ensuring 100% compliance with Qatar Labour Law and the Wage Protection System (WPS).
Built on a native SaaS architecture, Mercans Payroll Qatar empowers HR teams with seamless payroll automation, advanced reporting, and secure integrations with banking and HR systems. Whether you manage local employees or expatriate staff, Mercans provides a flexible, scalable payroll & HR solution that delivers accuracy, transparency, and peace of mind.
Trusted the world over
Certificate
Certified Human Resource Professional (CHRP®) Qatar
Mercans Payroll Software is developed and supported by Certified Human Resource Professionals (CHRP®) in Qatar, ensuring your payroll operations adhere to the highest global and local HR standards.
Why Choose Mercans
- Native SaaS and Payroll platform
- Trusted by fortune global 500 and multinationals
- Manage All Employment Types - Employees, Freelancers, Contractors, Expats
- More than 100 inbound and outbound integrations are available today
- Suitable for enterprise businesses
- GDPR certified, SOC 1 & SOC 2 Compliant
- Supports Multiple Currencies
- ISO 20000 & ISO 27001 Certified
- Global presence and multi-country payroll capabilities
- OWASP ASVS 3.0 Compliant
Payroll Software Modules in Qatar
Mercans Payroll Software for Qatar offers organizations a modern, cloud-based payroll system designed to simplify and automate HR and payroll operations. Built to meet the specific regulatory and business requirements of Qatar, our payroll solution enhances accuracy, compliance, and efficiency across every stage of payroll management. These advanced modules make Mercans one of the most trusted payroll service providers and a leading payroll software solution in Qatar.
Manager Self Service
Empowers managers to perform essential HR and payroll tasks – such as approvals, performance tracking, and employee data management – directly within the system. This feature streamlines workflows, improves oversight, and enhances operational control.
Employee Self Service
Provides employees with secure cloud access to their payslips, payroll details, leave balances, and HR tools. This self-service capability promotes transparency, engagement, and a paperless HR experience.
Employee Help Desk
Offers employees a dedicated support channel for resolving payroll-related queries quickly. This improves response times, accuracy, and overall employee satisfaction.
Data Exchange
Ensures seamless integration with Qatar’s HRMS, accounting, and time & attendance systems. This module reduces manual entry, minimizes errors, and strengthens compliance with local payroll and WPS reporting standards.
eDrive and Workflows
Automates HR and payroll processes with configurable workflows and secure digital document management. The system ensures adherence to Qatar Labour Law, Wage Protection System (WPS) regulations, and international data protection standards.
Time and Attendance
Captures employee attendance, overtime, and work schedules with precision. Integrated directly with payroll, it automates salary calculations and enforces compliance with Qatar’s working hours and overtime regulations.
Leave Management
Simplifies leave tracking for annual, sick, maternity, Hajj, and unpaid leave. Real-time updates ensure accurate payroll computation and alignment with Qatar Labour Law entitlements.
Loans and Expenses
Manages employee loans, advances, and expense reimbursements with full integration into the payroll cycle. Each transaction is tracked automatically, ensuring transparent deductions and accurate end-of-service benefit (EOSB) calculations.
Payroll Features in Qatar
Collective Agreements & Employment Contracts
Mercans Payroll Qatar supports all types of employment contracts and pay structures as per Qatar Labour Law. The system allows HR teams to define salary scales by grade, role, seniority, or currency, ensuring consistent and transparent payroll administration.
Auto Compliance
Stay fully compliant with Qatar’s evolving labour and social insurance requirements. Mercans’ automated payroll engine keeps your system continuously updated with Qatar Labour Law, GOSI (Social Insurance), and Wage Protection System (WPS) mandates. The platform automatically generates statutory reports and electronic files for submission to the Ministry of Labour (ADLSA) and Qatar Central Bank (QCB).
Salary Calculation
Handle every pay component — basic salary, overtime, bonuses, allowances, or leave encashment — with total accuracy. The system supports monthly, hourly, and project-based payrolls, automatically calculating end-of-service benefits (EOSB) in compliance with Article 54 of the Qatar Labour Law.
WPS File Generation
Mercans’ payroll tool includes built-in WPS compliance, automatically generating Salary Information Files (SIF) in the QCB-approved format. These files can be uploaded directly to banks or exchange houses, ensuring seamless and secure salary transfers under the Wage Protection System.
Integration
Our HR payroll system integrates effortlessly with existing HRMS, time & attendance, and accounting platforms. Payroll and attendance integration ensures consistent data across departments, reducing duplication and improving accuracy.
Salary Module
The Salary Module covers every daily and monthly payroll process — from account maintenance and transaction posting to WPS file generation, EOSB processing, pension deductions, and reconciliations. Built-in automation eliminates manual tasks and ensures precise payroll execution.
Bank Transfers
Mercans Payroll Qatar connects securely to local banking systems via API or file-based transfer. All essential details — IBAN, SWIFT, and beneficiary data — are validated automatically, ensuring accurate, compliant, and timely salary disbursements.
International Payroll & Multi-Currency Support
Ideal for multinational organizations, Mercans supports multi-currency payroll processing and integration with global HR and finance systems. This makes it a true enterprise payroll system for Qatar and beyond.
Mercans Global Payroll software for the Netherlands efficiently manages and processes various aspects of social security. This encompasses
Qatar Taxation & Deductions
While Qatar does not levy personal income tax, Mercans Payroll manages all GOSI contributions for Qatari nationals and company-specific deductions such as loans or fines. All calculations are automated and reflected on payslips and reports.
End of Service Benefit (EOSB)
The system automatically computes gratuity and final settlements as per Qatar Labour Law, factoring in years of service, pay scale, and contract terms. HR teams can simulate or finalize EOSB calculations instantly for departing employees.
Mercans Global Payroll software for Netherlands provides comprehensive tools for managing various types of employee absences
Leave & Absence Management
Track and manage all leave types — annual, sick, maternity, Hajj, or unpaid — in compliance with national regulations. Leave balances update automatically and synchronize with payroll to ensure accurate salary deductions or entitlements.
Payroll Dashboard
The centralized payroll dashboard provides a complete view of payroll status, readiness checks, process progress, and real-time calculation results. Exception alerts help identify data gaps or compliance risks before finalization.
Reporting & Analytics
Generate actionable insights through detailed payroll summaries, WPS compliance reports, GOSI contribution files, EOSB summaries, and cost distribution analytics. All reports are exportable in Excel, PDF, or XML formats.
Security & Data Protection
Mercans complies with Qatar’s Personal Data Privacy Law (Law No. 13 of 2016). All payroll data is encrypted both in transit and at rest, ensuring confidentiality, integrity, and full legal compliance.
Tax & Service benefits
Mercans Global Payroll software for the Netherlands efficiently manages and processes various aspects of social security. This encompasses
Leave Management
Mercans Global Payroll software for Netherlands provides comprehensive tools for managing various types of employee absences
Reporting & Protection
Payroll Implementation in Qatar
Mercans’ payroll implementation process in Qatar is designed to deliver a seamless transition to our advanced cloud-based payroll software while ensuring full compliance with Qatar Labour Law, Wage Protection System (WPS) requirements, and GOSI regulations. Each implementation is tailored to the client’s operational structure, ensuring smooth deployment, complete data integrity, and full legal alignment. From planning to go-live, our structured approach ensures clarity, efficiency, and confidence at every stage of your payroll transformation.
Implementation Planning
The journey begins with assigning a dedicated project team and defining roles and responsibilities. A kickoff meeting establishes objectives, scope, and timelines, followed by a detailed implementation roadmap. Clients receive a welcome package outlining project milestones and deliverables. Regular progress checkpoints guarantee that all timelines are met, and formal approvals ensure mutual alignment. Mercans’ proven payroll implementation framework ensures a smooth transition with zero disruption to your ongoing payroll operations.
Requirements Gathering
Through focused workshops, Mercans gathers client-specific payroll, HR, and compliance requirements. A detailed business blueprint is created to document payroll processes, contractual structures, and configuration needs – covering compliance with Qatar Labour Law, Wage Protection System (WPS), and GOSI (Social Insurance) provisions for Qatari nationals. This phase ensures that all unique policies, pay elements, and approval workflows are accurately captured and validated before configuration begins.
System Configuration
Our payroll and HR software for Qatar is configured precisely to reflect your organization’s salary structures, pay grades, benefits, and deductions. The system automates compliance with local regulations, including WPS salary reporting, GOSI contributions, and end-of-service benefit (EOSB) calculations. Configuration also includes employee and manager self-service modules, enabling intuitive access to payroll and HR functions within the secure cloud environment.
Automated reporting ensures compliance with:
- Wage Protection System (WPS) requirements under ADLSA and Qatar Central Bank
- GOSI reporting for Qatari nationals
- End-of-service benefit (EOSB) calculations under Qatar Labour Law
Data Migration
Mercans ensures secure and accurate migration of all employee and payroll master data from legacy systems. Rigorous validation checks are conducted to verify data consistency and integrity. Payroll data—including historical earnings, deductions, and benefits – is carefully audited to meet Qatar’s labor and banking compliance standards. Clients are given full visibility to review and approve all data prior to testing, ensuring confidence in the new system.
Test Payroll Run
Before going live, Mercans conducts multiple test payroll cycles to validate every calculation and integration point. These include end-to-end payroll simulations, user acceptance testing (UAT), and WPS file generation tests. Any variances are reviewed, corrected, and documented to ensure that live payroll operations run flawlessly and in full compliance with Qatar’s legal and banking requirements.
Payroll Transition and Go-Live
Once testing is complete, Mercans manages a structured transition to live payroll operations. Comprehensive training is provided to HR and payroll teams to ensure familiarity with the platform. The go-live phase includes a dedicated “hypercare” support period, with real-time monitoring and a defined escalation process to address any post-deployment queries. A contingency plan and final readiness checklist guarantee business continuity and operational confidence from day one.
Payroll Integration in Qatar
Mercans Payroll Software integrates seamlessly with Qatar’s statutory, financial, and HR systems, enabling fully automated, compliant payroll operations. Designed to meet both global and local requirements, these integrations ensure synchronization between HR, accounting, and banking systems, minimizing manual effort while enhancing accuracy and compliance.
Certified and Compliant Integrations
Mercans’ payroll integrations are fully aligned with Qatar’s Labour Law, GOSI, and WPS regulations. Certified file formats and reporting templates ensure smooth submission to ADLSA, Qatar Central Bank, and GOSI authorities. This built-in compliance framework makes Mercans a trusted partner for organizations seeking a secure and reliable payroll solution in Qatar.
Integration with HR, HCM, and Workforce Systems
Our payroll platform connects effortlessly with leading HRMS, HCM, and workforce management solutions. This unified ecosystem allows HR teams and employees to manage attendance, leave, and expense claims within a single system, with all payroll data processed securely through Mercans’ cloud payroll environment. The result is streamlined operations, fewer errors, and improved productivity.
Custom API Integrations
Mercans develops tailored API integrations for businesses across Qatar’s diverse sectors—including energy, construction, banking, healthcare, and education. Each integration is designed to match sector-specific workflows, data structures, and compliance obligations, ensuring seamless communication between internal and external systems.
ERP and Accounting Integrations
Our payroll software connects directly with major ERP platforms and accounting tools, including Xero, Oracle, and SAP. Real-time data synchronization enables instant payroll posting, automated journal entries, and accurate financial reconciliation. This ensures a single source of truth across HR and finance, improving visibility, efficiency, and governance.
With Mercans Payroll Implementation in Qatar, organizations gain a compliant, automated, and future-ready payroll environment. Our expertise in WPS, GOSI, and local labour compliance ensures that every payroll run is accurate, timely, and fully aligned with Qatar’s legal and operational standards.
Important Payroll Reports & Documents in Qatar
| Report / Document Name | Purpose / Description | Issued To / Authority | Frequency / Timing |
|---|---|---|---|
| WPS Salary Information File (SIF) | Mandatory file that contains employee salary payment details in the format required by the Qatar Central Bank (QCB). Ensures compliance with the Wage Protection System (WPS). | Ministry of Labour (ADLSA) / Qatar Central Bank (QCB) / Bank | Monthly |
| Employee Payslip | Provides a detailed breakdown of employees’ earnings, deductions, leave balances, and net pay for the month. | Employee | Monthly |
| Payroll Summary Report | Consolidated report of all employees’ gross, deductions, and net pay for financial review. | Internal Finance / Management | Monthly |
| End of Service Benefit (EOSB) Report | Details gratuity calculations, final settlements, and benefits for employees leaving the company. | Internal HR / Finance / Employee | Upon Employee Exit |
| Leave & Absence Report | Tracks employee leave balances, taken leave, and remaining entitlement as per the Qatar Labour Law. | HR Department / Management | Monthly or On-Demand |
| Loan & Deduction Report | Summarizes company loans, advances, and other payroll deductions for accurate reconciliation. | Finance / Internal Audit | Monthly |
| Bank Transfer Report | Lists all employee bank transfer details (IBAN, SWIFT, salary amount) for verification before payroll submission. | Bank / Finance | Monthly |
| GOSI Contribution Report (for Qatari nationals) | Shows employer and employee contributions to the General Organization for Social Insurance (GOSI). | GOSI Authority | Monthly |
| Overtime Report | Details overtime hours worked and corresponding payments to ensure labour law compliance. | HR / Finance | Monthly |
| Employee Master Data Report | Contains complete employee demographic, job, and payroll-related data for audit or compliance checks. | Internal HR / Management | Quarterly / On-Demand |
| Payroll Variance Report | Highlights differences between two payroll cycles - useful for management reviews and auditing. | HR / Finance / Audit | Monthly |
| Gratuity Accrual Report | Tracks accrued gratuity liabilities for all eligible employees. | Finance / Accounting | Monthly / Year-End |
| Reconciliation Report | Matches total payroll cost with bank disbursements and accounting entries to ensure accuracy. | Finance / Audit | Monthly |
| Compliance Audit File | Contains payroll registers, WPS confirmation receipts, and employee proof of payment for government audits. | ADLSA / Labour Inspectors | On-Demand |
| Year-End Payroll Summary | Annual summary of payroll costs, bonuses, and deductions for financial reporting. | Internal Finance / External Auditors | Annually |
Benefits of Payroll Software
Mercans offers a comprehensive payroll software solution for Qatar designed to simplify payroll operations, automate HR functions, and guarantee compliance with Qatari labour laws and tax obligations. Our cloud-based payroll platform enhances accuracy, reduces administrative workload, and ensures alignment with the Qatar Labour Law, Income Tax Law, and General Retirement & Social Insurance Authority (GRSIA) requirements.
End-to-End Payroll Control
Process your payroll directly within the Mercans system without relying on external vendors. Maintain full visibility, accuracy, and control over every payroll cycle with our payroll software Qatar.
Integrated HR and Leave Management
Unify payroll management with HR administration, employee self-service, and leave tracking in one secure and intuitive platform. This integrated approach minimizes manual tasks and drives efficiency across your HR and payroll operations.
Automated Workflows
Eliminate repetitive tasks through intelligent automation. The platform automatically manages income tax deductions, social insurance contributions, end-of-service benefits, and other statutory calculations — helping you stay compliant while improving precision.
Mercans' payroll software provides a comprehensive, secure, and user-friendly solution, streamlining payroll processes and allowing you to focus on your most valuable asset—your people.
Customisable Payroll Solutions
Every organization is unique — and so is its payroll. Mercans’ payroll system Qatar adapts to your company’s structure, industry requirements, and internal policies while meeting all local legal and regulatory standards.
Time and Productivity Gains
Empower your HR and payroll teams to focus on strategy and people, not paperwork. By automating payroll and compliance processes, Mercans’ employee payroll software Qatar saves time, reduces errors, and boosts overall productivity.
Mercans' payroll software provides a comprehensive, secure, and user-friendly solution, streamlining payroll processes and allowing you to focus on your most valuable asset—your people.
Streamlined Payroll Processing
Additional Key Features
Mercans' payroll software provides a comprehensive, secure, and user-friendly solution, streamlining payroll processes and allowing you to focus on your most valuable asset—your people.
FAQs
How does payroll software in Qatar ensure compliance with the Wage Protection System (WPS)?
Mercans Payroll automatically generates WPS-compliant SIF files in the Qatar Central Bank format and supports secure submission to participating banks and exchange houses, ensuring total WPS compliance.
Can payroll software in Qatar calculate End of Service Benefits (EOSB) automatically?
Yes. The EOSB module calculates gratuity and final settlements in full accordance with Article 54 of the Qatar Labour Law, saving time and eliminating errors.
This content was prepared for informational purposes only. As local laws & regulations keep on changing, please consult your tax & legal advisors.
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