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Employer of Record and Payroll Services in Spain Spain flag

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Mercans-owned legal entity
We have our own legal entity to protect your business from risk and provide you and your employees with a distinctive experience.

Services available

  • Employer of record
  • Contractor management
  • Global payroll
  • In-country payroll

Mercans offers complete payroll, PEO and HR services in Spain

Spains boasts one of the least restrictive regulatory environments around the world, making it attractive to businesses. It has the largest network of highways and freeways in the EU, has two of Europe’s business airports and three of Europe’s most important ports. This is supported by a highly skilled talent pool, many of whom possess higher education qualifications.

Doing Business in Spain

Spain has an extensive and comprehensive system of grants and incentives, aimed at encouraging employment, regional investment and foreign direct investment. The labor market is flexible and companies have a range of options open in how they choose to operate.

Entity Registration and Incorporation Requirements

Setting up a new business or expanding an existing one in Spain is straightforward. Choose how your company operates from a range of entity types that suit your individual circumstance.

Banking

Banking Hours: 9:00 am to 2:00 pm from Monday to Saturday.

Working Week

The standard working week is from Monday to Friday from 8:30 am - 1:30 pm and then from 4:30 pm - 8:00 pm.

Labor Law

A key element of Spanish labor legislation is that employment issues can be regulated by collective bargaining. Significant progress has been made, over time, about social rights and equal opportunities in the labor market.

Main Industries

Machinery, electronics, medical equipment, chemicals, motor, vehicles, clothing

GDP Growth

0.20%

Dates & Numbers

dd/mm/yyyy

Official State Name

Kingdom of Spain Reino de España

Population

47.33 million

Capital

Madrid

Major Languages

Spanish, Catalan, Basque, Galician

Currency

Euro (EUR)

Internet Domain

.es

International Dialing Code

+34

Spain
Madrid, ES
8:04 am, February 9, 2023
4°C
overcast clouds

Payroll in Spain

With the help of our Spain payroll services, we help you manage one of the most valuable assets of your business: your employees. Whether it’s a simple payroll scenario or a complex one, we are here to assist you throughout the process. It is for this reason that most of the world’s most renowned companies trust us as one of the most reliable payroll companies in Spain.

Through our payroll in Spain, we help you streamline complex and time-consuming payroll processes such as Real Time Information (RTI), reporting, and pension auto-enrolment by handling the administrative aspects and the end-to-end payroll services for you. The payroll experts at our company will be able to assist you with all your payroll-related questions in real-time, as your trusted and chosen payroll provider.

With our tailor-made services, you will be able to give more time to your core business activities in order to maximize the value that your firm receives from us.

Payroll

The official minimum wage is established by the government every year and minimum wages for professional groups are typically regulated by collective labor agreements. Salaries cannot be paid at intervals of more than one month.

It is acceptable to provide employees with online payslips

Payslip

Payroll reports must be kept for four years

Reports

Paid annual leave of 30 days

Annual Leave

Unpaid sick leave for the first three days. From 4 - 20 days, sick leave is paid at 60% of the regular pay

Sick Leave

16 weeks of paid maternity and paternity leave

Maternity & Paternity Leave

15 days

Employee Termination

13th and 14th month salary payments are mandatory in Spain, generally paid in July and December

13th month salary

1,125.83 EUR per month

Minimum Wage

Overtime payment is calculated at 75% of the employee's ordinary rate of pay for 80 hours per year

Overtime

Employees paid monthly are entitled to 20 days’ pay for each year of employment for the first 12 months of service

Severance Pay

With our EOR in Spain (Employer of Record) solutions, you can expand your business without setting up a legal entity. Using our employer of record services, you can simplify the onboarding of your remote team, manage their payroll and benefits, etc. in a compliant manner.

We also simplify the process of global expansion for you thanks to our international network. Mercans is also regarded as a highly trustworthy, efficient, and top EOR provider in Spain.

Through Mercans, you have access to the best talent at all levels of experience. Mercans’ local network and global infrastructure allow it to perform activities such as hiring, managing contracts and payrolls, onboarding, and employee record management, so you can focus on your organization’s core business goals.

PEO in Spain

Mercans is the leading Professional Employer Organization (PEO) in Spain. Mercans PEO in Spain provides comprehensive HR solutions, allowing companies to focus on their core business while leaving the administrative burden of HR to them. With their expert team and advanced technology, Mercans is revolutionizing the way companies handle HR, payroll and other management tasks in Spain.

Tax and Social Security

The main direct taxes in Spain are corporate tax, personal income tax and non-resident income tax. Spain employs a social security system to which both employer and employee must contribute.

Tax

Groups of companies can be taxed under a special consolidated tax regime where all companies in the group are jointly taxed. There are also specific incentives and tax regimes available. Additionally, Spain currently has Double Taxation Avoidance Agreements (DTAs) in force with 96 countries.

25%

Corporate Income Tax

47%

Personal Income Tax

21%

Sales Tax

21%

VAT

Social Security

The General Social Security Program requires workers to pay contributions for which their employers must withhold a percentage of earned income for such contributions.

36.2%

Social Security Rate

29.9%

Social Security Rate for Employers

6.3%

Social Security Rate for Employees

Employment Law

There are practical considerations involved in setting up a company in Spain including registering the company with the Spanish social security authorities. Additionally, the start of workplace activities must be notified to the labor authorities within 30 days of opening and the notice must be accompanied by an occupational risk prevention plan.

Employment Agreement

The employment contract binds both the employer and employee and such contracts can either be open-ended in duration or set by a time limit. Contracts include fixed-term contracts, training contracts, part-time contracts and distance work (telework).

Working condition

In general, maximum working hours are agreed in collective bargaining agreements or in the individual employment contract. Employees have the right to digital disconnection outside of established work time and overtime is voluntary.

Leaves

Official public holidays may not exceed 14 days per year. Workers are entitled to a minimum vacation period of 30 calendar days and cannot be paid in lieu of that period except where the contract is terminated with accrued and unused vacation.

Employment termination

Termination may be done on a number of grounds such as mutual agreement, expiry of the contractual term, death or retirement of the employee. In the event of termination by an employer, there are three main grounds for dismissal, that is, collective layoff, objective grounds and disciplinary action.

6 months

Minimum notice period for terminating an employee

14 days

Total number of public holidays

40 hours

Working hours per week

2 days

Total number of days for Compassionate & Bereavement Leave

Immigration

EU nationals and their families may live and work (as employees or self-employed workers) in Spain without the need of a work permit. In general, they must obtain the relevant EU citizen registration certificate. Non-EU nationals must obtain prior authorization to live and work in Spain.

Residency permits

There are visa and residence permits available for investors, entrepreneurs, highly qualified professionals, training and R&D activities as well as intra-company transfers. Generally, visas will be valid for one year. Residence permits generally have a one year term and applications for two-year extensions may be made.

Work Permit Validity

Every year for 5 years after which, an application for permanent residence could be submitted

Required Documents

The foreign worker’s identity card

Photocopies of the foreign worker’s passport

Any criminal record (if applicable)

medical records

3 passport-sized identification photos

copies of the foreign worker’s job offer.

Compliant, reliable, error-free and touchless payroll in Spain

Build the best team and hire top talent compliantly in Spain. Get in touch with Spain payroll outsourcing & PEO specialists for a free consultation!

This document was prepared for informational purposes only. As local laws & regulations keeps on changing. Please consult your tax & legal advisors as well.
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