Payroll SaaS
Payroll Software in Costa Rica
Mercans Payroll Software in Costa Rica is your top choice for efficient, compliant, and streamlined payroll management in Costa Rica. As the leading payroll software in Costa Rica, our solution is specifically designed to meet the unique requirements of Costa Rica payroll software, ensuring that every aspect of your payroll system in Costa Rica is handled seamlessly.
Our all-in-one native SaaS solution offers complete, error-free digitalization of your payroll processes. As the world’s only native global payroll SaaS covering 160 countries, Mercans is more than just a payroll system—it’s an enterprise-wide solution tailored for businesses of all sizes, from local companies to global conglomerates. With its scalable architecture and seamless integration across modules, our payroll software delivers an intuitive and effective user experience, enhancing your payroll management with precision and ease.
Trusted the world over
Compliant with the Ministry of Labor and Social Security. Costa Rica
Ministerio de Trabajo y Seguridad Social (MTSS)
Mercans Payroll Software is fully compliant with the regulations set forth by the Ministerio de Trabajo y Seguridad Social (MTSS) in Costa Rica. Our software is meticulously designed to ensure that all payroll processes adhere to the strict guidelines and legal requirements mandated by the MTSS, offering peace of mind for businesses operating in Costa Rica.
Why Choose Mercans
- Native SaaS and Payroll platform
- Trusted by fortune global 500 and multinationals
- Manage All Employment Types - Employees, Freelancers, Contractors, Expats
- More than 100 inbound and outbound integrations are available today
- Suitable for enterprise businesses
- GDPR certified, SOC 1 & SOC 2 Compliant
- Supports Multiple Currencies
- ISO 20000 & ISO 27001 Certified
- Global presence and multi-country payroll capabilities
- OWASP ASVS 3.0 Compliant
Payroll Software Modules
Mercans Payroll Software provides managers and employees in Costa Rica with a powerful and intuitive online portal designed to streamline and optimize HR and payroll activities. Our advanced software modules are equipped with state-of-the-art functionality to ensure efficiency, compliance, and an exceptional user experience. Here’s how our solution benefits your organization:
Manager Self Service
Empowers managers to efficiently manage HR tasks, including approvals, performance tracking, and employee management, all within the platform, allowing for better oversight and decision-making.
Employee Self Service
Offers employees direct access to their personal information, payroll details, and other HR resources, enhancing transparency, convenience, and self-management.
Employee Help Desk
Provides a centralized support system for employees to address payroll and HR-related queries, ensuring quick resolution and boosting overall employee satisfaction.
Data Exchange
Facilitates seamless integration with other systems and platforms through robust data exchange capabilities, streamlining data management and minimizing errors.
eDrive and Workflows
Automates and streamlines HR processes with customizable workflows and document management, improving operational efficiency and ensuring compliance with Costa Rican regulations.
Time & Attendance
Accurately tracks employee work hours, attendance, and productivity, seamlessly integrating with payroll calculations to ensure precise and timely payroll processing.
Leave Management
Manages all types of employee leave, including vacation, sick leave, and other absences, with automated approval workflows and accurate tracking, ensuring compliance with Costa Rican labor laws.
Loans & Expenses
Efficiently handles employee loans and expense claims, integrating them with payroll for smooth and accurate financial management.
Payroll Software Features
Mercans offers a state-of-the-art payroll software solution designed to simplify and streamline payroll management for businesses of all sizes. With our platform, you can enjoy seamless integration, automated compliance, and real-time reporting, ensuring accuracy and efficiency in every payroll cycle. Our software is tailored to meet the diverse needs of global enterprises, providing multi-country payroll capabilities and robust security features.
Comprehensive Stakeholder Data
Mercans Payroll Software generates essential data for all stakeholders, including payslips for employees, MIS reports for management, salary transfer statements for banks, variance reports for auditors, income tax statements for tax authorities, and statutory reports for the government.
Statutory Compliance
Mercans ensures compliance with legal and statutory requirements across all countries, including Costa Rica. The software supports Provident Fund, Employee State Insurance, Professional Tax, Wage Protection System, and more, with built-in report generation for government submissions.
Advanced Management Reporting
Mercans provides top management with detailed insights into payroll costs, employee attrition trends, and payroll cost changes, enabling informed decision-making and cost control.
Employee Self-Service Portal
Mercans empowers employees with online access to their payslips, tax declarations, and personal payroll information from anywhere, promoting transparency and convenience.
Audit-Ready Reporting
Mercans simplifies the payroll audit process by providing detailed, accurate reports that cater to the complexities of managing large employee bases.
Automated Income Tax Processing
Mercans configures and automates income tax rules specific to Costa Rica, ensuring precise tax calculations and preparation of necessary tax statements for submission to the tax authorities.
Seamless Bank Transfers
Mercans generates salary transfer statements in the required format for direct uploads to banks or Wage Protection Systems, streamlining the payroll disbursement process.
With Mercans Costa Rica Payroll Software, businesses can confidently navigate payroll and HR processes, ensuring compliance and efficiency in every aspect of payroll management.
Customizable Salary Structures
Mercans allows the design and management of multiple payroll structures with user-defined payroll heads and formulas, offering flexibility to cater to diverse employee groups within your organization.
Multi-Currency Support
Mercans manages payroll across multiple countries by processing and paying in different currencies, with built-in currency conversion and centralized reporting.
Customizable Payslips
Mercans tailors payslips to include additional information such as overtime, lateness, leave balances, and more, providing employees with a clear and detailed view of their payroll.
Loans, Advances, and Bonuses Management
Mercans handles additional financial aspects like loans, advances, bonuses, gratuities, arrears, and welfare funds, integrating them seamlessly into the payroll processing.
Full and Final Settlement
Mercans facilitates comprehensive final settlements for departing employees, considering years of service, unused leave balances, bonuses, and other compensations.
Cloud and On-Premise Flexibility
Mercans allows you to choose between cloud-based payroll processing, which reduces IT overhead, or on-premise solutions for companies with specific security concerns. Easily switch between the two as needed.
Data Migration Capabilities
Mercans enables the seamless migration of existing payroll data, ensuring a smooth transition to the new system without data loss or errors.
Customizable Workflow
Mercans adapts to meet your unique business requirements with customizable workflows and calculations, ensuring automated processing aligns with company policies.
With Mercans Costa Rica Payroll Software, businesses can confidently navigate payroll and HR processes, ensuring compliance and efficiency in every aspect of payroll management.
High Accuracy and Timely Payroll
Mercans achieves precise payroll calculations based on work duration, lateness, overtime, and leave data, with the ability to process payroll efficiently even for large employee counts.
Efficient Processing Time
Mercans enables swift payroll processing once the payroll period ends, ensuring timely payroll release to employees.
Error Minimization
Mercans reduces the risk of errors common in manual payroll processing by leveraging the software’s robust error-checking and validation features.
Minimal Manual Intervention
Mercans automates data collection for payroll processing through integrations with attendance devices and Employee Self-Service modules, minimizing the need for manual data entry and reducing the likelihood of errors
Streamlined Payroll Automation
Mercans Payroll Software enables you to automate and simplify the entire payroll process, from payment calculations and settlements to contributions to the Social Protection System. Centralize your accounting, generate Electronic Payroll support documents, and more with ease.
With Mercans Costa Rica Payroll Software, businesses can confidently navigate payroll and HR processes, ensuring compliance and efficiency in every aspect of payroll management.
Time Attendance Integration
Mercans integrates with time attendance devices to automate payroll calculations based on employee clock-in/clock-out times, covering aspects like lateness, overtime, and work duration.
Integrated Accounting
Automatically generate payment accounting records or flat files for easy integration with your existing software.
Secure Online Banking
Process payroll payments through our secure online banking system, ensuring a safe and straightforward transaction process.
Flexible Payment Scheduling
Easily schedule payments with our integrated calendar and date functions, and streamline the approval process by setting up joint payment approvals for added security and oversight.
Payroll Configuration
With Mercans Costa Rica Payroll Software, businesses can confidently navigate payroll and HR processes, ensuring compliance and efficiency in every aspect of payroll management.
Payroll Processing
With Mercans Costa Rica Payroll Software, businesses can confidently navigate payroll and HR processes, ensuring compliance and efficiency in every aspect of payroll management.
Payroll Integration
With Mercans Costa Rica Payroll Software, businesses can confidently navigate payroll and HR processes, ensuring compliance and efficiency in every aspect of payroll management.
Payroll Implementation
Mercans’ payroll implementation process for Costa Rica is meticulously designed to ensure a seamless transition to our payroll system. Tailored to meet the unique needs of each client, the implementation timeline and deliverables are adjusted based on factors such as complexity, data availability, and the number of required parallel runs. Below is an overview of the key steps in our implementation process.
Implementation Planning
- Assign project resources and clearly define roles.
- Conduct a kick-off meeting to outline objectives and confirm the project scope.
- Develop a comprehensive implementation calendar and plan.
- Provide a welcome package containing project details and key contacts.
- Schedule regular update calls or emails to track progress.
- Secure client sign-off on the project scope.
Requirements Gathering
- Organize workshops to thoroughly understand client needs and document them.
- Complete business blueprinting to detail requirements and perform a gap analysis.
- Identify and document any necessary customizations.
- Obtain client approval on requirements to ensure alignment with expectations.
- Compile a detailed list of payroll-specific requirements tailored to Costa Rican regulations.
System Configuration
- Configure the payroll system based on the Costa Rican regulatory framework.
- Customize the wage type catalog to include relevant pay components.
- Set up data dictionaries and interfaces required for seamless data integration.
- Adapt reports to comply with Costa Rican regulatory standards.
- Configure Employee Self-Service (ESS) and Manager Self-Service (MSS) features to enhance user experience.
Data Migration
- Migrate employee and payroll master data with a focus on accuracy and completeness.
- Obtain client sign-off on the migrated data to confirm its correctness.
- Verify the integrity and completeness of the data before moving forward.
Test Payroll Run
- Conduct simulation payroll runs to validate system configurations.
- Perform parallel runs with existing systems to ensure consistency.
- Obtain sign-offs on test runs to confirm accuracy.
- Conduct user acceptance testing (UAT) and resolve any identified issues.
Payroll Management Transition & Sign-off
- Develop a transition plan for the live payroll process.
- Provide comprehensive training for all system users.
- Implement a hypercare plan for post-go-live support, including an escalation process for critical issues.
- Create a fallback plan to address potential disruptions.
- Complete a go-live checklist and secure final sign-off to confirm successful implementation.
Payroll Integration
Mercans Global is distinguished by its extensive international reach and advanced integration capabilities. With operations spanning 160 countries, Mercans maintains close connections with tax authorities worldwide, ensuring smooth compliance and efficient operations across diverse regions, including Costa Rica.
Recognized Trust Sources
National Certifications (The Costa Rican Ministry of Finance)
Mercans’ Payroll Software is fully integrated with local tax authorities, including the Costa Rican Ministry of Finance. This integration ensures that all payroll processes align with local regulations, such as mandatory contributions and compliance. Our system provides accurate calculations and facilitates seamless reporting, keeping your business compliant with the Costa Rica statutory requirements.
These certifications affirm Mercans’ dedication to maintaining the highest standards of compliance and operational excellence globally, including in Costa Rica.
Integration with HCM/HRMS/Workforce Management Platforms
Mercans’ Payroll Software integrates seamlessly with leading HCM and payroll software platforms, providing a unified experience that bridges HR administration and payroll processing. Compatible with platforms like UKG, Workday, Oracle, Darwinbox, Ceridian, and SAP SuccessFactors, the software facilitates streamlined operations. The Employee Self Service (ESS) feature allows employees to manage their payroll tasks—such as submitting worked hours or tax declarations—directly within the system. Once approved, these inputs are instantly processed, reducing errors and significantly enhancing productivity for both employees and HR administrators.
Custom Integrations
Mercans also offers tailored API integrations for various industries, ensuring that our payroll software meets specific business needs. Our custom integrations include:
Custom API Integrations
Designed for diverse sectors such as hospitality, transport, sports, construction, and healthcare.
Xero Integration
Connects seamlessly with other applications, reducing manual data entry and minimizing errors. Recent enhancements have added new integrations to boost connectivity and efficiency.
Costa Rica Payroll Reports
Costa Rica’s payroll reports are essential for businesses operating within the country, ensuring compliance with local labor laws and tax regulations. These reports include detailed records of employee earnings, deductions, social security contributions, and taxes, all of which must be accurately maintained and submitted to the relevant authorities. Proper management of payroll reports in Costa Rica is crucial for avoiding legal penalties and ensuring smooth business operations.
| Report name in English | Local name | Language | Delivery to | Frequency |
|---|---|---|---|---|
| Detail of social security fees and other institutions | Detalle de cuotas de seguro social y otras instituciones | Spanish | Social Segurity | Monthly |
| Billing detail | Detalle de facturación | Spanish | Social Segurity | Monthly |
| Breakdown detail of the bill by segregation | Desglose detalle de la factura por segregado | Spanish | Social Segurity | Monthly |
| Monthly payroll for the movement of workers | Planilla mensual para el movimiento de los trabajadores | Spanish | Social Segurity | Monthly |
| Report of workers exonerated in worker quotas | Reporte de trabajadores exonerados en cuotas obreras | Spanish | Social Segurity | Monthly |
| Work risk policy INS | Poliza de riesgos de trabajo INS | Spanish | INS | Monthly |
| D-152 "Annual Declaration of Withholdings - Sole and Definitive Taxes" | D-152 “Declaración Anual de Retenciones – Impuestos Únicos y Definitivos” | Spanish | Tax Authorities | Annually |
| D-103 Withholdings at source-Income tax-traditional regime | D-103 Retenciones en la fuente-Impuesto sobre la renta-régimen tradicional | Spanish | Tax Authorities | Monthly |
Benefits of Payroll Software
Mercans offers a robust payroll solution tailored to optimize payroll administration and HR processes in Costa Rica. Here’s how our software can benefit your organization:
In-House Management
Manage payroll directly within our application, eliminating the need for third-party processors.
Integrated HR and Leave Management
Consolidate payroll, HR tasks, and employee leave requests on one platform, simplifying administrative tasks.
Reduced Manual Effort
Automate routine tasks to minimize errors and ensure accurate payroll processing.
Personalized Workflows
Customize over 150 workflows to suit your specific business needs, enhancing overall efficiency.
Time Savings
Reallocate time saved from automation to focus on strategic business activities.
Effortless Connectivity
Seamlessly integrate with leading HR platforms like SAP SuccessFactors, Workday, and Oracle for a unified workflow.
Centralized Data Management
Keep all employee data in one place for easy access, updates, and analysis.
24/7 Access
Empower employees with round-the-clock access to their personal files.
Mercans' payroll software offers a comprehensive, secure, and user-friendly solution, streamlining payroll processes and allowing you to focus on your most valuable asset—your people.
Transparent Pricing
Enjoy a fixed monthly fee with a per-employee charge and no hidden costs.
Dedicated Support
Access expert assistance to maximize the software’s potential.
Secure Data Management
Ensure data protection with secure online processing and self-managed backups.
Compliance Assurance
Stay up-to-date with the latest fiscal and employment regulations through continuous software updates.
Mercans' payroll software offers a comprehensive, secure, and user-friendly solution, streamlining payroll processes and allowing you to focus on your most valuable asset—your people.
Core Key Features
Additional Key Features
Mercans' payroll software offers a comprehensive, secure, and user-friendly solution, streamlining payroll processes and allowing you to focus on your most valuable asset—your people.
This content was prepared for informational purposes only. As local laws & regulations keep on changing, please consult your tax & legal advisors.
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