Global Contractor Management with Zero Chaos

Onboard, organize, and oversee every contractor in one place. Turn fragmented spreadsheets, risky contracts, and late approvals into a single, compliant source of truth.

Book a demo

Global Contractor Management with Zero Chaos

Why contractor management breaks at scale

Your contractors are global, your processes are not.

Modern teams rely on contractors for speed and flexibility. But the way most companies manage them is still manual and risky. Each new contractor adds another contract template, another invoice format, another email chain to chase. Over time this turns into a compliance headache for Legal and a visibility nightmare for Finance and HR.

Core pain points

Spreadsheet driven chaos

Contractor data scattered across emails, spreadsheets, shared drives, and local tools. No single view of who is engaged, where, on what terms.

Opaque costs and budget leaks

Hard to see total contractor spend by project, business unit, or country. Shadow contracts and off system invoices erode margins and forecasting accuracy.

Compliance and misclassification risk

Varying local rules around independent contractors, unclear scopes of work and employment like relationships increase the chance of misclassification and penalties.

Slow inconsistent onboarding

Every region uses different contracts and manual checks. Contractors wait days or weeks for paperwork to be approved so projects are delayed and leaders cannot move at the speed they want.

No standard for approvals and performance

Managers approve work in emails or chats invoices get stuck in inboxes and there is no consistent way to track deliverables end dates or renewals.

Contractor experience suffers

Late responses, unclear expectations and sporadic payments make your company look disorganized. Top talent chooses clients who are easier to work with.

Solution overview

Contractor management that feels seamless, not stressful.

Mercans Contractor Management gives you a central system to manage the full lifecycle of your contractors from the moment you identify a need to the moment the project is closed. You get standardized, localized workflows, contractors get clarity and on time payments and your leadership team gets clean data and lower risk.

Single source of truth for contractors

One platform to view every contractor their contract terms locations projects and status.

Compliance and classification built in

Configurable rules, risk flags, and integration with our Agent of Record services to help you minimize misclassification risk and document every decision.

Standardized yet flexible workflows

Best practice workflows for onboarding, approvals, renewals, and offboarding that can be adapted to local regulations and your internal policies.

Ready for global payments

Fully aligned with Mercans Contractor Payments so your teams can manage work and payments in a single flow instead of juggling multiple systems.

Single source of truth for contractors

One platform to view every contractor their contract terms locations projects and status.

Compliance and classification built in

Configurable rules, risk flags, and integration with our Agent of Record services to help you minimize misclassification risk and document every decision.

Standardized yet flexible workflows

Best practice workflows for onboarding, approvals, renewals, and offboarding that can be adapted to local regulations and your internal policies.

Ready for global payments

Fully aligned with Mercans Contractor Payments so your teams can manage work and payments in a single flow instead of juggling multiple systems.

Features

Standard intake forms so managers request contractors with the right details.

Configurable approval workflows for HR, Finance, and Legal sign off.

Central repository of contractor profiles, contracts, rates, and documents.

Automated reminders for contract end dates, renewals, and notice periods.

Built for HR, Finance, and Legal together

One platform that keeps all stakeholders aligned

Faster access to specialized skills without creating headcount friction

Standardized experience for contractors aligned with your employer brand

Clear visibility into how contractors supplement permanent roles

Business outcomes and savings

Do more with contractors without growing headcount.

You are not just standardizing workflows. You are freeing internal teams to focus on strategic work.

Up to 50 percent less time spent on contractor admin for HR and Finance teams

Reduction in off system spend and duplicate contracts by consolidating into one platform

Fewer delays and penalties linked to missing documentation or non compliant terms

Most clients see a measurable reduction in contractor related admin and compliance overhead within the first year of using Mercans Contractor Management.

Do more with contractors without growing headcount.

Testimonials

Global SaaS company

The biggest win for us was speed and data integrity. Before Mercans, a simple contractor onboarding took days and multiple email threads. Now, it’s a streamlined workflow that feeds clean, centralized data into Finance and Legal. We cut our end-to-end admin time by nearly 50 percent and have a single source of truth, which is invaluable for global compliance.

VP People Operations, Global SaaS company, 900+ employees

Regional retail group

We operate with seasonal contractors across eight high-turnover markets. The complexity of local classification rules was a constant worry. Partnering with Mercans Agent of Record gave our legal team complete confidence. We now scale our workforce knowing every contract is locally compliant and fully defensible, enabling us to avoid an estimated $200,000 annually in potential fines and costly legal remediation.

Group Head of HR, Retail and E-commerce, Middle East and Europe

Engineering and construction firm

As a CFO, my focus is on project margins and forecasting accuracy. Before, off-system contracts and maverick spending were eroding our budgets. Mercans gave our project managers a single, enforced workflow for requesting and approving work. This led to a 25% reduction in maverick spend and unlocked real-time visibility that translates to over $350,000 in better-controlled contractor spend every year.

Chief Financial Officer, Engineering and construction firm

How it works

From request to results in four clear steps.

Define your contractor policy and workflows

We capture your approval rules, risk thresholds, and preferred ways of working then configure your Contractor Management environment accordingly.

Onboard existing contractors into one platform

We migrate active engagements, contracts, and key documents into Mercans so you get an immediate single source of truth.

Launch standardized. localized workflows

Managers start using guided flows to request contractors, HR and Legal use templates, and Finance tracks approvals and spend.

Connect work to payments and compliance

Approved work flows into Contractor Payments for timely payouts. High risk or complex scenarios can be supported by Agent of Record for added protection.

Who this solution is for

Is Mercans Contractor Management right for you.

This solution is ideal if you.

Engage contractors in multiple countries or jurisdictions

Want consistent standards without adding more internal headcount

Need stronger controls and visibility over contractor spend

Have growing concerns about misclassification risk

Want HR, Finance, and Legal working from the same contractor data

Explore Contractor Payments → & Agent of Records →

Is Mercans Contractor Management right for you.

Frequently Asked Questions

Contractor Management is the operational layer used by your teams to manage contractors day to day. Agent of Record is an additional compliance service where Mercans takes on specific legal responsibilities around classification and contractor engagement in select markets. You can use Contractor Management on its own, or combine it with Agent of Record for higher risk countries or contractor types.

Yes. Contractor Management is designed to complement your existing HR, finance, and procurement tools. You can synchronize key data such as cost centers, project codes, and user identities while maintaining contractor specific workflows and controls in the Mercans platform.

Timelines depend on your current contractor footprint and complexity. Many organizations start with a pilot region or business unit and expand from there. The initial setup typically includes configuration of workflows and templates, migration of current contractor data, and user training.

You can manage independent contractors, freelancers, consultants and boutique service providers, whether paid by project, time or deliverables. The platform supports different engagement models and rate structures so your teams can apply consistent standards without losing flexibility.

We provide structured data capture around how contractors work with your teams, enhanced classification questionnaires, and localized contract templates that reflect local regulations. For additional protection, you can use Agent of Record in specific markets so Mercans takes on more of the compliance burden.

Register your interest

Our team will guide you through our contractor management solutions and show you how we can tailor our services to fit your needs.

I want to

Receive a quoteContact an expertBook a product demo

Get a quote from our expert

Get connected for answers to your questions

30 min guided tour by our experts

Promise, we will not spam you