Payroll Software in Egypt

Written by Global Payroll Team

Last updated May 11, 2026

Expert Reviewed

Mercans Payroll Software is a strong solution for efficient, compliant, and streamlined payroll management in Egypt. Tailored to meet the practical requirements of payroll in Egypt, our software helps employers manage payroll calculations, deductions, reporting, and employee payments with confidence.

As a comprehensive native SaaS solution, Mercans offers a fully digitalized payroll process. We support businesses across more than 160 countries. Our software is not just a tool. It is an enterprise-wide solution suitable for organizations of all sizes, from small businesses to large multinational corporations. With its scalable architecture and seamless integration across various modules, Mercans enhances the user experience with an intuitive interface that is both user-friendly and highly effective.

Trusted the world over

Compliant with Ministry of Manpower Egypt

Ministry of Manpower Egypt

Mercans Payroll Software supports payroll operations in Egypt in alignment with the local labour, tax, and social insurance framework. Crafted to meet the practical requirements of Egyptian payroll, our software helps employers manage payroll processing, employee records, deductions, and reporting while supporting compliance with the Ministry of Manpower, the Egyptian Tax Authority, and the National Organization for Social Insurance.

As a comprehensive native SaaS solution, Mercans offers a fully digitalized payroll process. Our software is suitable for organizations of all sizes and supports scalable payroll operations through seamless integration across various modules.

Why Choose Mercans

Native SaaS and payroll platform
Trusted by Fortune Global 500 companies and multinationals
Manage all employment types – employees, freelancers, contractors, expats
More than 100 inbound and outbound integrations are available today
Suitable for enterprise businesses
GDPR aligned, SOC 1 & SOC 2 compliant
Supports multiple currencies
ISO 20000 & ISO 27001 Certified
Global presence and multi-country payroll capabilities
OWASP ASVS aligned

Payroll Software Modules

Mercans Payroll Software provides managers and employees with a powerful and intuitive online portal designed to streamline and enhance HR and payroll activities. Our advanced software modules come equipped with functionality to support efficiency, compliance, and a strong user experience. Here’s an overview of our key modules:

Manager Self Service

This feature empowers managers to manage HR tasks directly from the platform, including approvals, performance tracking, and employee management.

Employee Self Service

Employees can access their personal information, payroll details, and various HR resources, fostering transparency and convenience.

Employee Help Desk

Our centralized support system allows employees to quickly address payroll and HR-related inquiries, ensuring prompt resolutions and increased satisfaction.

Data Exchange

Facilitate seamless integration with other systems and platforms through robust data exchange capabilities, streamlining data management and minimizing errors.

eDrive and Workflows

Automate and streamline HR processes with customizable workflows and document management, enhancing efficiency and compliance.

Time & Attendance

Accurately track employee work hours, attendance, and productivity, seamlessly integrating with payroll calculations.

Leave Management

Efficiently manage various types of employee leave, including vacation and sick leave, with automated approval workflows and precise tracking.

Loans & Expenses

Effectively handle employee loans and expense claims, ensuring accurate processing and smooth integration with payroll for comprehensive financial management.
With Mercans Payroll Software, you can optimize your payroll and HR processes while enhancing the overall experience for both managers and employees.

Features of Payroll Software in Egypt

Mercans Payroll Software offers an efficient and streamlined approach to payroll processing, supporting quick and accurate calculations of salaries and wages. Our program simplifies payroll management and includes a wide range of functions designed to meet the needs of organizations operating in Egypt.

Payroll and Wage Calculations

The payroll and wages calculation program offers a streamlined approach to payroll processing, supporting efficiency and speed. It determines salaries for specific jobs or employees and manages salary constants and variables, including entitlements, deductions, and benefits. The program facilitates salary transfers to bank accounts, tracks daily wage transactions, and allocates wage costs to branches or projects. Additionally, it provides salary notifications, supports electronic document archiving, handles employee dues, and offers a range of reports.

Salary Calculation

This program calculates net salaries by incorporating benefits and deductions. Benefits include fixed elements like basic salary and housing allowance, and variable components such as overtime and travel allowances. Deductions may include taxes and social insurance contributions or variable items like penalties for delays and absences. It supports the calculation and deduction of employee and employer social insurance contributions in line with configured payroll rules.

Customizing Salaries Based on Job Roles

The program allows for customized salary specifications based on job roles or individual employees. For example, travel allowances can be tailored to the work location and job position, resulting in different allowances for similar roles, such as site engineers versus supervisors. This helps ensure compensation is fair and reflective of job responsibilities.

Simplified Salary Determination

Easily determine salaries for specific jobs or employees with customized compensation based on roles and responsibilities.

Flexible Salary Constants and Variables

Define salary constants and variables, including entitlements, deductions, and benefits, covering both fixed and variable components.

Automated Salary Transfers

The software automates salary transfers to bank accounts, including allocations to respective branch accounts in organizations with multiple branches.

Daily Wage Operations Tracking

Track wage-related transactions daily to ensure accurate financial reporting and statements.

Branch and Project Cost Allocation

Allocate wage costs to specific branches or projects for precise performance and profitability evaluation.

Cost Centers Management

Link salaries to departmental cost centers for accurate tracking and reporting of team or department costs.

Salary Notifications

Provide employees with timely notifications of their salary entitlements, detailing any entitlements, deductions, and benefits.

With Mercans Payroll Software, enhance payroll processes for compliance and efficiency, allowing more focus on core business activities. Experience the difference in payroll management today!

Comprehensive Employee Management

Maintain detailed records of employee contracts and appointment justifications for efficient data management and sharing.

Automatic Payroll Calculation

Simplify payroll processing with automated calculations, ensuring timely payments in the chosen currency.

Salary Slip Generation

Automatically generate detailed salary slips, including taxes, allowances, deductions, and social insurance items where applicable.

End of Service Management

Review pending applications and calculate final settlement amounts upon employee termination.

Data Integrity and Security

Ensure secure processing and prevent unauthorized modifications to employee data.

Electronic Document Archiving

Store payroll documents electronically for secure and organized management of records, including salary receipts and documentation related to bonuses or leave balances.

With Mercans Payroll Software, enhance payroll processes for compliance and efficiency, allowing more focus on core business activities. Experience the difference in payroll management today!

Comprehensive Dues and Obligations Reporting

Generate detailed reports on employee dues, including salaries, end-of-service amounts, leave balances, and advances for easier account settlement.

Loan Management

Efficiently manage and track employee loans and repayments in real time.

Overtime and Expense Claims

Allow employees to submit overtime and expense claims for timely processing.

With Mercans Payroll Software, enhance payroll processes for compliance and efficiency, allowing more focus on core business activities. Experience the difference in payroll management today!

Leave and Absence Monitoring

Monitor absences and allow employees to view vacation and leave balances, promoting transparency and accountability.

Automatic Leave Calculation

Automatically account for holidays, weekends, official holidays, and emergency leaves in payroll calculations.

Automated Leave Requests

Facilitate the submission and approval of leave requests, streamlining the process for both employees and managers.

Human Resource Management

With Mercans Payroll Software, enhance payroll processes for compliance and efficiency, allowing more focus on core business activities. Experience the difference in payroll management today!

Comprehensive Employee Management

Maintain detailed records of employee contracts and appointment justifications for efficient data management and sharing.

Automatic Payroll Calculation

Simplify payroll processing with automated calculations, ensuring timely payments in the chosen currency.

Salary Slip Generation

Automatically generate detailed salary slips, including taxes, allowances, deductions, and social insurance items where applicable.

End of Service Management

Review pending applications and calculate final settlement amounts upon employee termination.

Data Integrity and Security

Ensure secure processing and prevent unauthorized modifications to employee data.

Electronic Document Archiving

Store payroll documents electronically for secure and organized management of records, including salary receipts and documentation related to bonuses or leave balances.

Financial Management

With Mercans Payroll Software, enhance payroll processes for compliance and efficiency, allowing more focus on core business activities. Experience the difference in payroll management today!

Comprehensive Dues and Obligations Reporting

Generate detailed reports on employee dues, including salaries, end-of-service amounts, leave balances, and advances for easier account settlement.

Loan Management

Efficiently manage and track employee loans and repayments in real time.

Overtime and Expense Claims

Allow employees to submit overtime and expense claims for timely processing.

Leave and Absence Management

With Mercans Payroll Software, enhance payroll processes for compliance and efficiency, allowing more focus on core business activities. Experience the difference in payroll management today!

Leave and Absence Monitoring

Monitor absences and allow employees to view vacation and leave balances, promoting transparency and accountability.

Automatic Leave Calculation

Automatically account for holidays, weekends, official holidays, and emergency leaves in payroll calculations.

Automated Leave Requests

Facilitate the submission and approval of leave requests, streamlining the process for both employees and managers.

Payroll Implementation in Egypt

Mercans’ payroll implementation process for Egypt is designed to facilitate a seamless transition to our advanced payroll system. This process is tailored to meet the unique needs of each client, with timelines and deliverables varying based on project complexity, data availability, and the number of parallel runs required. Below is an overview of the key steps involved in our implementation process.

Implementation Planning

Resource Allocation: Assign resources and define roles for the project team.
Kick-off Meeting: Conduct a kick-off meeting to establish objectives and confirm project scope.
Detailed Planning: Develop a comprehensive implementation calendar and project plan.
Welcome Package: Provide a welcome package containing project details and key contacts.
Progress Monitoring: Schedule weekly update calls or emails to track progress.
Scope Sign-off: Obtain sign-off on the project scope from all stakeholders.

Requirements Gathering

Client Workshops: Hold workshops to understand and document client needs.
Business Blueprinting: Complete detailed business blueprinting and perform a gap analysis.
Customization Documentation: Define and document any customization needs.
Requirements Approval: Obtain sign-off on requirements to ensure they meet client expectations.
Comprehensive List: Establish a thorough list of payroll-specific requirements.

System Configuration

Tailored Configurations: Set up configurations that align with Egyptian payroll regulations and requirements.
Wage Type Customization: Customize the wage type catalog to include all relevant pay components.
Data Integration: Configure data dictionaries and necessary interfaces for seamless data integration.
Report Adaptation: Adjust reports to meet Egyptian regulatory standards.
Self-Service Features: Set up Employee Self-Service (ESS) and Manager Self-Service (MSS) functionalities.

Data Migration

Data Migration: Migrate employee and payroll master data while confirming its accuracy.
Data Sign-off: Obtain sign-off on the migrated data to ensure correctness.
Integrity Verification: Verify data integrity and completeness before proceeding to the next steps.

Test Payroll Run

Simulation Payrolls: Conduct simulation payroll runs to validate system configurations and perform parallel runs with existing systems.
Test Run Sign-offs: Complete test run sign-offs to confirm accuracy and execute end-to-end testing.
User Acceptance Testing (UAT): Conduct UAT and address any issues that arise.

Payroll Management Transition & Sign-off

Transition Plan: Develop a detailed transition plan for moving to live payroll.
User Training: Provide training for users to ensure a smooth transition.
Post-Go-Live Support: Implement a hypercare plan for support after go-live, along with an escalation plan for critical issues.
Fallback Planning: Create a fallback plan for potential disruptions.
Go-Live Checklist: Complete a go-live checklist to finalize sign-off.

Payroll Integration

Mercans stands out with its extensive reach and robust integration capabilities. Operating in more than 160 countries, we support connections with payroll, HR, finance, banking, and compliance ecosystems to help employers manage payroll efficiently in Egypt.

Recognized Trust Sources

Egyptian Compliance: Adherence to Egyptian regulatory requirements

Mercans’ payroll software is designed to support local payroll processes related to tax, social insurance, and employment administration in Egypt. This includes support for payroll tax workflows, salary declarations, social insurance calculations, and compliance-oriented reporting processes used by employers.

These certifications affirm Mercans’ dedication to maintaining high standards of compliance and operational excellence worldwide.

Integration with HCM/HRMS/Workforce Management Platforms

Mercans’ Payroll Software creates a unified experience between HR administration and payroll processing. The Employee Self-Service (ESS) feature allows employees to handle their payroll tasks, such as submitting worked hours and declarations. Once approved, these entries are processed within the payroll system, significantly reducing errors and enhancing productivity for both employees and HR administrators.

Custom API Integrations

We provide tailored API integrations across various industries, including hospitality, transport, healthcare, and more.

Xero Integration

Our cloud-based solutions seamlessly connect with other applications, minimizing manual data entry and reducing errors.

With Mercans Payroll Software, you can support compliance, enhance efficiency, and improve the overall payroll management experience in Egypt.

Egypt Payroll Reports – Standard, Statutory and Year-End

Mercans offers a comprehensive set of payroll reports tailored for Egypt, covering standard, statutory, and year-end reporting requirements. These reports help support a compliant, efficient payroll process aligned with local employer obligations.

Standard Payroll Reports

These reports provide essential information for routine payroll processing, financial management, and auditing. They include detailed payslips, financial reports, and payroll audits.

Staff Reports

These reports are designed to track employee data, social insurance details, attendance records, and other key staff metrics.

Standard Payroll Reports

These reports provide essential information for routine payroll processing, financial management, and auditing. They include detailed payslips, financial reports, and payroll audits.

Report Name	Local Name / Arabic Name	Language	Delivery To / Used By	Frequency
Payslip	قسيمة الراتب / مفردات مرتب	Arabic / English if required internally	Employee	Monthly / each pay cycle
Payroll Register	كشف المرتبات / سجل الرواتب	Arabic / English if required internally	HR, Payroll, Finance, Audit	Monthly
Gross-to-Net Report	تقرير الإجمالي إلى الصافي	Arabic / English if required internally	Payroll, Finance, Management	Monthly
Salary Tax Withholding Report	إقرار ضريبة كسب العمل / ضريبة المرتبات	Arabic	Egyptian Tax Authority — ETA	Monthly / per ETA requirements
Payroll Tax Payment Proof	إيصال سداد ضريبة كسب العمل	Arabic	ETA / Internal Finance	Monthly
Unified Payroll Tax System Report	منظومة توحيد أسس ومعايير احتساب ضريبة الأجور والمرتبات	Arabic	ETA / Ministry of Finance digital payroll system	Monthly / as applicable
Social Insurance Contribution Report	استمارة التأمينات الاجتماعية / اشتراكات التأمينات الاجتماعية	Arabic	National Authority for Social Insurance — NASI	Monthly
Social Insurance Payment Proof	إيصال سداد اشتراكات التأمينات الاجتماعية	Arabic	NASI / Internal Finance	Monthly
Employee Social Insurance Enrollment / Change Forms	نماذج التأمينات الاجتماعية للالتحاق أو التعديل أو الخروج	Arabic	NASI	As needed
Bank Salary Transfer File	ملف تحويل الرواتب / ملف البنك	Arabic / bank format	Bank / Finance	Monthly
Payroll Accounting / GL File	ملف القيود المحاسبية للرواتب / تقرير الأستاذ العام	Arabic / English if required internally	Finance / Accounting	Monthly
Payroll Audit Report	تقرير مراجعة الرواتب	Arabic / English if required internally	HR, Payroll, Finance, Internal Audit	Monthly
Statutory Payments Report	تقرير المدفوعات الحكومية / المدفوعات القانونية	Arabic / English if required internally	Finance, Tax, Audit	Monthly
Payments Report	تقرير المدفوعات	Arabic / English if required internally	Finance / Treasury	Monthly
Salary Changes Report	تقرير تغييرات الرواتب	Arabic / English if required internally	HR, Payroll, Management	Monthly / as needed
Overtime and Allowances Report	تقرير العمل الإضافي والبدلات	Arabic / English if required internally	HR, Payroll, Finance	Monthly
Deductions Report	تقرير الاستقطاعات	Arabic / English if required internally	Payroll, Finance	Monthly
Termination / Final Settlement Report	مخالصة نهاية الخدمة / التسوية النهائية	Arabic	Employee, HR, Payroll, Finance	As needed
Annual Payroll Reconciliation	تسوية سنوية للرواتب والضرائب والتأمينات	Arabic / English if required internally	Finance, Payroll, Tax, Audit	Annually
Employee Income Certificate	شهادة مفردات مرتب / شهادة دخل	Arabic	Employee / third parties on request	As requested

Statutory Reports

These reports are essential for compliance with local tax regulations and employment laws. They include forms related to new starters, leavers, salary tax declarations, and other payroll tax and employer reporting processes.

Report Name	Local Name / Arabic Name	Statutory Body	Language	Filing Frequency	Due Date / Timing	Purpose
Employee Social Insurance Registration	Form 1 — Social Insurance Registration / استمارة ١ تأمينات	National Authority for Social Insurance — NASI	Arabic	As needed	On hiring / before completing social insurance registration	Registers a new employee with social insurance. Form 1 is commonly required with supporting documents such as ID, employment contract, and other employee documents.
Employee Social Insurance Deregistration / Termination	Form 6 — Termination of Insurance Contribution / استمارة ٦ تأمينات	NASI	Arabic	As needed	On employee leaving / termination	Deregisters the employee from the employer’s social insurance file when employment ends.
Salary Change / Wage Update Declaration	Form 2 — Salary Change Registration / استمارة ٢ تأمينات	NASI	Arabic	As needed	Commonly within 30 days of the salary change	Reports changes to the employee’s insurable salary.
Monthly Social Insurance Contribution Report	Social Insurance Contributions / اشتراكات التأمينات الاجتماعية	NASI	Arabic	Monthly	Usually by the 15th of the following month	Reports and pays employer and employee social insurance contributions.
Quarterly Salary Tax Return	Form 4 Salaries — Quarterly Salary Tax Statement / نموذج ٤ مرتبات	Egyptian Tax Authority — ETA	Arabic	Quarterly	January, April, July, and October	Reports salary tax withheld from employees for the relevant quarter. Employers are required to file quarterly employment tax statements.
Monthly Salary Tax Payment / Withholding Remittance	Salary Tax Payment / سداد ضريبة كسب العمل	ETA	Arabic	Monthly	Generally by the 15th of the following month	Pays monthly salary tax withheld from employees. Employment income tax is withheld at source monthly.
Annual Salary Tax Reconciliation	Annual Salary Tax Reconciliation / التسوية السنوية لضريبة المرتبات	ETA	Arabic	Annually	January following the tax year	Reconciles annual salaries, wages, tax withheld, and any unpaid payroll tax amounts.
Employee Salary / Income Certificate	Salary and Tax Withholding Statement / شهادة مفردات مرتب أو بيان بالمرتب والضريبة المخصومة	Employee / ETA support	Arabic	As requested / annually	On employee request or year-end	Provides the employee with salary amount and tax withheld details. Employers should provide this statement when requested.
Unified Payroll Tax System Submission	Unified Payroll Tax System / منظومة توحيد أسس ومعايير احتساب ضريبة الأجور والمرتبات	ETA / Ministry of Finance	Arabic	Monthly / as applicable	Per system filing calendar	Digital payroll tax reporting and reconciliation through Egypt’s unified payroll tax platform.

Detailed Employee Reports

These reports offer in-depth insights into employee financials, including details about advances, benefits, deductions, and departmental breakdowns.

Report Name	Local Name / Arabic Name	Language	Used By / Delivery To	Frequency	Purpose
Detailed Employee Advance Report	تقرير تفصيلي بسلف الموظفين	Arabic / English if required	Payroll, HR, Finance	Monthly / as needed	Shows employee salary advances, repayment schedules, outstanding balances, and deductions.
Employee Advance Request Report	تقرير طلبات السلف	Arabic / English if required	HR, Payroll, Finance	As needed	Tracks approved, pending, and rejected employee advance requests.
Employee Penalties / Fines Report	تقرير الجزاءات والخصومات	Arabic / English if required	HR, Payroll, Legal, Finance	Monthly / as needed	Lists disciplinary deductions, penalties, and approved payroll deductions.
Wages Due Before Disbursement Report	تقرير الأجور المستحقة قبل الصرف	Arabic / English if required	Payroll, Finance, Treasury	Each pay cycle	Shows gross salary, deductions, net salary, and payable amounts before salary transfer.
Employee Bank Account Report	تقرير الحسابات البنكية للموظفين	Arabic / English if required	Payroll, Finance, Treasury	Monthly / as needed	Contains employee bank details used for salary payment processing.
Employee Payment / Cheque Report	تقرير مدفوعات الموظفين / الشيكات	Arabic / English if required	Finance, Treasury, Payroll	Monthly / as needed	Used when salaries, advances, or settlements are paid by cheque or manual payment.
Total Salaries by Department / Section	إجمالي الرواتب حسب الإدارة / القسم	Arabic / English if required	HR, Finance, Management	Monthly	Summarizes payroll cost by department, cost center, or section.
Salary Cost Center Report	تقرير تكلفة الرواتب حسب مركز التكلفة	Arabic / English if required	Finance, Accounting, Management	Monthly	Allocates payroll costs to cost centers, projects, or departments.
Benefit and Deduction Groups Report	تقرير مجموعات المزايا والاستقطاعات	Arabic / English if required	Payroll, HR, Finance	Monthly	Groups payroll elements such as allowances, benefits, taxes, social insurance, loans, and deductions.
Total Salary Report	تقرير إجمالي الرواتب	Arabic / English if required	Payroll, Finance, Management	Monthly	Provides total payroll cost including gross salary, employer costs, deductions, and net pay.
Salary Matrix Report	تقرير مصفوفة الرواتب	Arabic / English if required	HR, Compensation, Management	Monthly / quarterly	Shows salary structure by grade, position, department, or employee category.
Departmental Salary Matrix	مصفوفة الرواتب حسب الإدارة	Arabic / English if required	HR, Finance, Management	Monthly / quarterly	Compares salary levels and payroll cost across departments.
Medical Insurance Categories Report	تقرير فئات التأمين الطبي	Arabic / English if required	HR, Benefits, Finance	Monthly / as needed	Shows employees enrolled in medical insurance plans, categories, dependents, and premiums.
Social Insurance Salary Report	تقرير الأجر التأميني	Arabic	Payroll, HR, Finance, NASI support	Monthly	Shows insurable salary values used for Egyptian social insurance contribution calculations.
Total Social Insurance Report	تقرير إجمالي التأمينات الاجتماعية	Arabic	Payroll, Finance, Audit	Monthly	Summarizes employee and employer social insurance contributions.
Total Tax Report	تقرير إجمالي ضريبة كسب العمل	Arabic	Payroll, Finance, Tax, Audit	Monthly / quarterly	Summarizes salary tax withheld from employees and supports tax reconciliation.
Employment Income Tax Settlement Statement	بيان تسوية ضريبة كسب العمل	Arabic	Payroll, Finance, Tax	Monthly / annually	Supports payroll tax reconciliation and annual salary tax settlement.
Salary Variables Report	تقرير متغيرات الراتب	Arabic / English if required	Payroll, HR, Finance	Monthly	Lists variable payroll items such as overtime, bonuses, allowances, unpaid leave, commissions, and deductions.
Overtime Report	تقرير العمل الإضافي	Arabic / English if required	HR, Payroll, Finance	Monthly	Tracks approved overtime hours and related payments.
Allowances Report	تقرير البدلات	Arabic / English if required	Payroll, HR, Finance	Monthly	Lists taxable and non-taxable allowances such as transportation, meal, housing, mobile, or other company allowances.
Deductions Report	تقرير الاستقطاعات	Arabic / English if required	Payroll, Finance	Monthly	Lists employee deductions including loans, advances, penalties, unpaid leave, taxes, and social insurance.
Salary Increase Report	تقرير زيادات الرواتب	Arabic / English if required	HR, Compensation, Payroll, Management	As needed / annual cycle	Tracks approved salary increases, effective dates, and payroll impact.
Employee Production / Incentive Report	تقرير إنتاجية الموظفين / الحوافز	Arabic / English if required	HR, Payroll, Operations, Finance	Monthly / as needed	Used where pay includes productivity bonuses, incentives, or piece-rate calculations.
Detailed Employee Production Report	تقرير تفصيلي بإنتاجية الموظفين	Arabic / English if required	HR, Payroll, Operations	Monthly / as needed	Provides employee-level production or incentive details used for payroll calculation.
Payroll Audit Detail Report	تقرير مراجعة تفصيلي للرواتب	Arabic / English if required	Payroll, Finance, Internal Audit	Monthly	Checks changes in salaries, bank details, deductions, taxes, insurance, starters, leavers, and net pay.
Employee Master Data Report	تقرير بيانات الموظفين	Arabic / English if required	HR, Payroll, Audit	Monthly / as needed	Lists employee payroll master data including employee ID, job title, department, hire date, salary, tax status, insurance status, and bank details.

Staff Reports

These reports are designed to track employee data, social insurance details, attendance records, and other key staff metrics.

Report Name	Local Name / Arabic Name	Language	Delivery To / Used By	Frequency	Purpose
Employee Profile / Employee Card	بطاقة الموظف / ملف الموظف	Arabic / English if required	HR, Payroll, Audit	On hiring / updated as needed	Main employee record showing personal details, job data, department, hire date, salary, tax and social insurance status.
Employee Statement	بيان موظف / بيان حالة وظيفية	Arabic	Employee / HR / External parties if requested	As requested	Confirms employment details such as job title, salary, hire date, department, and employment status.
Employee CV / Qualification Record	السيرة الذاتية / سجل المؤهلات والخبرات	Arabic / English if required	HR	On hiring / updated as needed	Keeps employee CV, qualifications, experience, certificates, and professional documents.
Employee Master Data Report	تقرير بيانات الموظفين	Arabic / English if required	HR, Payroll, Finance, Audit	Monthly / as needed	Lists employee IDs, national IDs, job titles, departments, cost centers, salaries, bank details, tax status, and insurance status.
Headcount Report	تقرير عدد العاملين / تقرير العمالة	Arabic / English if required	HR, Management, Finance	Monthly	Tracks active employees, new hires, leavers, transfers, departments, and employee categories.
Social Insurance Registration Form	استمارة ١ تأمينات	Arabic	NASI — National Authority for Social Insurance	On hiring	Registers a new employee with social insurance. Form 1 is commonly used for new employee social insurance registration.
Social Insurance Salary / Change Form	استمارة ٢ تأمينات	Arabic	NASI	As needed / per insurance update cycle	Used for employer or employee social insurance file updates, including insured wage or company insurance-file information where applicable. Form 2 is commonly referenced for social insurance file or update processes. (ecpa-eg.com)
Social Insurance Deregistration Form	استمارة ٦ تأمينات	Arabic	NASI	On termination	Deregisters a leaving employee from the employer’s social insurance file.
Medical Examination Form	نموذج ١١١ / كشف طبي قبل التعيين	Arabic	HR / Medical provider / Social insurance support file	On hiring	Pre-employment medical examination record, often kept with onboarding and insurance documents.
Attendance Report	تقرير الحضور والانصراف	Arabic / English if required	HR, Payroll, Management	Daily / monthly	Tracks attendance, lateness, absence, shifts, and working days used for payroll calculations.
Leave Balance Report	تقرير أرصدة الإجازات	Arabic / English if required	HR, Payroll, Management	Monthly	Tracks annual leave entitlement, used leave, remaining balance, and carry-forward. Under the 2025 labour law effective for 2026, annual leave is generally 15 days in the first year, 21 days from the second year, and 30 days after 10 years’ service or age 50; disabled employees receive 45 days. (ey.com)
Leave Requests Report	تقرير طلبات الإجازات	Arabic / English if required	HR, Line Managers, Payroll	Monthly / as needed	Lists approved, pending, rejected, and cancelled leave requests.
Detailed Vacation Report	تقرير تفصيلي بالإجازات	Arabic / English if required	HR, Payroll, Audit	Monthly / annually	Provides employee-level vacation details, entitlement, usage, balance, and vacation payments if applicable.
Sick Leave Report	تقرير الإجازات المرضية	Arabic	HR, Payroll, Management	Monthly / as needed	Tracks certified sick leave and payroll impact.
Employee Documents Expiry Report	تقرير انتهاء مستندات الموظفين	Arabic / English if required	HR, Compliance	Monthly / as needed	Tracks expiry of IDs, work permits, contracts, medical certificates, and other employee documents.
Contract Status Report	تقرير حالة عقود العمل	Arabic	HR, Legal, Management	Monthly / as needed	Tracks contract type, start date, end date, renewal status, probation, and termination notice.

Additional Reports

These supplementary reports provide further insights into workforce management, contracts, attendance, and financial summaries, offering a comprehensive view of payroll and employee-related data.

Report Name	Local Name / Arabic Name	Language	Delivery To / Used By	Frequency	Purpose
Employment Contracts Report	تقرير عقود العمل	Arabic	HR, Legal, Management, Audit	Monthly / as needed	Tracks employee contract type, start date, end date, renewal status, probation period, and contract compliance.
Employee List / Total Staff Report	قائمة العاملين / تقرير إجمالي العاملين	Arabic / English if required	HR, Payroll, Management, Audit	Monthly	Provides a complete list of active employees, new hires, leavers, departments, job titles, and employment status.
Total Working Hours Report	تقرير إجمالي ساعات العمل	Arabic / English if required	HR, Payroll, Operations	Monthly / each pay cycle	Summarizes regular hours, overtime, night shifts, weekend work, and unpaid hours used for payroll calculation.
Attendance Register	سجل الحضور والانصراف / دفتر الحضور	Arabic	HR, Payroll, Labour inspection support	Daily / monthly	Records daily attendance, absences, lateness, early departures, and working days.
Late Attendance and Early Departure Report	تقرير التأخير والانصراف المبكر	Arabic / English if required	HR, Payroll, Line Managers	Monthly / each pay cycle	Identifies lateness, early leave, missed punches, and related payroll deductions or disciplinary actions.
Payroll Summary Report	ملخص الرواتب / تقرير الرواتب	Arabic / English if required	Payroll, Finance, Management	Monthly	Summarizes gross pay, allowances, deductions, tax, social insurance, employer costs, and net salary.
Advance and Request Statement	بيان السلف والطلبات	Arabic / English if required	HR, Payroll, Finance	Monthly / as needed	Tracks employee salary advances, repayment amounts, outstanding balances, and related requests.
Vacation Report	تقرير الإجازات	Arabic / English if required	HR, Payroll, Management	Monthly / annually	Summarizes annual leave, sick leave, unpaid leave, used days, remaining balances, and leave payments.
Bonus and Discount / Deduction Report	تقرير المكافآت والخصومات	Arabic / English if required	HR, Payroll, Finance	Monthly / as needed	Lists employees receiving bonuses, incentives, discounts, deductions, penalties, or other salary adjustments.
Net Wages Received Report	تقرير تفصيلي بصافي الأجور المستلمة	Arabic / English if required	Payroll, Finance, Audit	Monthly / by period	Shows employee net wages received during one or more payroll periods, including payment date and payment method.
Payroll Period Comparison Report	تقرير مقارنة فترات الرواتب	Arabic / English if required	Payroll, Finance, Management	Monthly / as needed	Compares payroll values across one or more periods, including changes in gross salary, deductions, tax, insurance, and net pay.
Employee Movement Report	تقرير حركة العاملين	Arabic / English if required	HR, Payroll, Management	Monthly	Tracks new hires, terminations, transfers, promotions, salary changes, and department changes.
Employee Loans Report	تقرير قروض الموظفين	Arabic / English if required	Payroll, Finance	Monthly / as needed	Tracks employee loans, installments, remaining balances, and monthly deductions.
Payroll Cost Summary	ملخص تكلفة الرواتب	Arabic / English if required	Finance, Management	Monthly	Shows total payroll cost, employer social insurance, benefits, allowances, and department or cost-center allocation.

Benefits of Payroll Software

Payroll Management

Mercans Payroll Software is a cloud-based solution that offers streamlined payroll management processes tailored for organizations in Egypt. Our software simplifies the maintenance of employee records, such as profiles and performance, while supporting payroll calculations based on attendance and leave.

Manage Payroll with Mercans

Configure Salary Structure: Easily define and create your salary structure, including basic allowances, transfers, and more. Review and adjust salary structure components to align with your industry standards, specifications, and employee categories.
Automate Payroll: Effortlessly integrate payroll with the attendance and leave module for real-time attendance tracking, making it simple to calculate payment dates and process payroll accurately.
Process Payroll: With just a click, you can process payroll, simplifying payroll transactions. Once you click on “Generate Payroll,” the system automatically calculates the salary for employees, including advances and deductions.
Pay Salaries: Mercans Payroll Software allows you to pay salaries through multiple payment methods, including checks, bank transfers, and cash, capturing the necessary payment details accurately.
Impact on Financial Statements: Payroll doesn’t end with the distribution, reconciliation, or payment of salaries. Our payroll system supports connectivity between finance and payroll teams, allowing for the automatic generation of journal entries that impact your financial statements.

Benefits of Mercans Payroll Management Software
Additional Key Features

Streamlined Payroll Processing

Optimize payroll administration by managing everything directly through our application, eliminating reliance on third-party processors.

Integrated HR and Leave Management

Handle payroll, HR tasks, and employee leave requests all within one platform, simplifying administrative duties.

Reduced Manual Work

Automate routine tasks to minimize errors and ensure accurate payroll processing.

Customization

Personalize workflows to meet your specific business needs, enhancing efficiency.

Time Savings

Redirect time saved from automation to more strategic activities, allowing your team to focus on high-impact projects.

Seamless Integrations

Effortlessly connect with leading HR platforms like SAP SuccessFactors, Workday, and Oracle for a unified workflow.

Centralized Data Management

Consolidate employee data in one place for easy access, updates, and analysis.

Employee Access

Empower employees with 24/7 access to their personal files.

Diverse Report Preparation

In our cloud-based payroll management system, you can generate a wide range of reports, including reconciliation reports, MIS reports, salary reports, and other configurable payroll outputs.

Ease of Use

Our payroll reporting management software is compatible with various options, rules, policies, and features, making it easy to configure according to your company’s needs. It assists with payroll accounting entries, attendance data, salary structures, and other payroll administration tasks.

Cost Reduction

Mercans helps shorten payroll implementation and reduce manual administration, supporting cost savings and operational efficiency.

Data Security

Personal information, including bank account details, is securely stored within our system, helping ensure that unauthorized personnel do not have access. Mercans Payroll Software safeguards payroll data and information.

Accurate Results

Our payroll software system minimizes human errors in the calculation process, supporting accurate payroll generation.

Ensure Compliance

With our payroll reporting software, payroll-related transactions occur in one place. Documentation and workflows can be maintained to support current payroll, tax, social insurance, and employment requirements.

Quick and Easy Payroll Reconciliation

Our online payroll software allows you to verify the accuracy of each payroll type using reconciliation tools. Employees can compare the current month’s payroll with previous months and customize payroll reports according to their needs.

Annual Support

Tracking and managing records occur within a single payroll management system, allowing you to save time during year-end payroll tasks.

HR Integration

By utilizing Mercans Payroll Management Software alongside HRIS, you can enhance collaboration within both systems, ensuring that sensitive payroll and HR data is stored in one connected environment.

24/7 Access

Access payroll data anytime and from any location.

Transparent Pricing

Benefit from a fixed monthly fee plus a per-employee charge with no hidden costs.

Dedicated Support

Get expert assistance and advice to maximize the software’s benefits.

Secure Data Management

Support data protection and integrity with secure online processing and controlled backup practices.

Compliance Assurance

Stay aligned with current fiscal and employment regulations through maintained payroll rules and updates.

Benefits

Streamlined Payroll Processing

Optimize payroll administration by managing everything directly through our application, eliminating reliance on third-party processors.

Integrated HR and Leave Management

Handle payroll, HR tasks, and employee leave requests all within one platform, simplifying administrative duties.

Reduced Manual Work

Automate routine tasks to minimize errors and ensure accurate payroll processing.

Customization

Personalize workflows to meet your specific business needs, enhancing efficiency.

Time Savings

Redirect time saved from automation to more strategic activities, allowing your team to focus on high-impact projects.

Seamless Integrations

Effortlessly connect with leading HR platforms like SAP SuccessFactors, Workday, and Oracle for a unified workflow.

Centralized Data Management

Consolidate employee data in one place for easy access, updates, and analysis.

Employee Access

Empower employees with 24/7 access to their personal files.

Diverse Report Preparation

In our cloud-based payroll management system, you can generate a wide range of reports, including reconciliation reports, MIS reports, salary reports, and other configurable payroll outputs.

Ease of Use

Cost Reduction

Mercans helps shorten payroll implementation and reduce manual administration, supporting cost savings and operational efficiency.

Data Security

Accurate Results

Our payroll software system minimizes human errors in the calculation process, supporting accurate payroll generation.

Ensure Compliance

Quick and Easy Payroll Reconciliation

Annual Support

Tracking and managing records occur within a single payroll management system, allowing you to save time during year-end payroll tasks.

HR Integration

By utilizing Mercans Payroll Management Software alongside HRIS, you can enhance collaboration within both systems, ensuring that sensitive payroll and HR data is stored in one connected environment.

Additional Key Features

24/7 Access

Access payroll data anytime and from any location.

Transparent Pricing

Benefit from a fixed monthly fee plus a per-employee charge with no hidden costs.

Dedicated Support

Get expert assistance and advice to maximize the software’s benefits.

Secure Data Management

Support data protection and integrity with secure online processing and controlled backup practices.

Compliance Assurance

Stay aligned with current fiscal and employment regulations through maintained payroll rules and updates.

This content was prepared for informational purposes only. As local laws & regulations keep on changing, please consult your tax & legal advisors.

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FAQs

What payroll functions should a SaaS platform support in Egypt (e.g., gross to net salary calculation, payslip generation, tax and social insurance withholdings)?

Mercans payroll software for Egypt supports complete payroll processing including automated gross to net salary calculation, payslip generation, income tax withholdings, and social insurance contributions, ensuring accuracy and efficiency across every payroll cycle.

How does payroll SaaS ensure compliance with Egyptian regulations like tax authority (ETA), social insurance, and the phased unified payroll system implementation under Ministerial Decision No. 386 of 2023?

Mercans ensures compliance by continuously updating the platform in line with ETA regulations, social insurance laws, and the requirements of the unified payroll system. Automated filings and accurate reporting reduce the risk of errors and penalties.

What are the legal requirements for employer obligations such as deadlines for tax filings and social insurance contributions, and how can payroll software help meet them?

Employers in Egypt must file tax returns and remit social insurance contributions within legally defined deadlines. Mercans SaaS automates submission schedules, reminders, and payment processes, helping businesses remain compliant without administrative strain.

How does the software handle onboarding and statutory registrations such as submitting Form 1 for social insurance and Form 111 for pre employment medical exams for new hires?

Mercans payroll software streamlines onboarding by automating statutory registrations such as Form 1 for social insurance and Form 111 for medical exams, ensuring new employees are fully compliant from day one.

How does payroll software help prevent compliance risks such as incorrect employee classification, delayed salary payments, inadequate record keeping, and breaches of data privacy?

Mercans minimizes compliance risks by automating payroll calculations, applying correct classifications, ensuring timely salary disbursements, maintaining digital records for audits, and protecting sensitive data through encryption and GDPR aligned security measures.