Payroll SaaS

Payroll Software in Netherlands

Aligned with Dutch Payroll Regulations

Our Payroll Platform in Netherlands Supports You With

SEPA Payments
Generate Standard, Statutory and Year-End Reports

Statutory Filings
Custom API Integrations

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Written by Global Payroll Team

Last updated May 11, 2026

Expert Reviewed

Payroll Software in the Netherlands

Mercans Payroll Software is a trusted solution for efficient, compliant, and streamlined payroll management in the Netherlands. Designed to address the practical needs of Dutch payroll, our software helps employers manage payroll processing, submissions, deductions, and employee payments with confidence.

Mercans Payroll Software is an all-in-one native SaaS solution for complete digitalization of your payroll process. Supporting businesses across more than 160 countries, it is designed for organizations of all sizes, from single entities to global conglomerates. Its scalable architecture and seamless integration across modules enhance the user experience with an intuitive interface that is both simple and effective.

Trusted the world over

Aligned with Dutch Payroll Regulations

Belastingdienst (Netherlands)

Our payroll software for the Netherlands is designed in alignment with Dutch statutory payroll reporting requirements and employer obligations involving authorities such as the Belastingdienst, UWV, and SVB. Built to support established payroll reporting standards, the platform helps businesses navigate Dutch payroll processes with confidence, reducing compliance risk and supporting accurate wage tax and social insurance filings.

Why Choose Mercans

Native SaaS and payroll platform
Trusted by Fortune Global 500 companies and multinationals
Manage all employment types – employees, freelancers, contractors, expats
More than 100 inbound and outbound integrations are available today
Suitable for enterprise businesses
GDPR aligned, SOC 1 & SOC 2 compliant
Supports multiple currencies
ISO 20000 & ISO 27001 Certified
Global presence and multi-country payroll capabilities
OWASP ASVS aligned

Payroll Software Modules

Mercans Payroll Software offers managers and employees a powerful and intuitive online portal designed to streamline and enhance your HR and payroll activities.

Our advanced software modules are equipped with functionality to support efficiency, compliance, and a superior user experience. Learn about them here:

Manager Self Service

Empowers managers to handle HR tasks, including approvals, performance tracking, and employee management, directly from the platform.

Employee Self Service

Provides employees with direct access to their personal information, payroll details, and other HR resources, enhancing transparency and convenience.

Employee Help Desk

Offers a centralized support system for employees to address payroll and HR-related queries, ensuring quick resolution and improved satisfaction.

Data Exchange

Facilitates seamless integration with other systems and platforms through robust data exchange capabilities, streamlining data management and reducing errors.

eDrive and Workflows

Automates and streamlines HR processes with configurable workflows and document management, improving efficiency and compliance.

Time & Attendance

Tracks employee work hours, attendance, and productivity with precision, integrating seamlessly with payroll calculations.

Leave Management

Manages various types of employee leave, including vacation, sick leave, and other absences, with automated approval workflows and accurate tracking.

Loans & Expenses

Handles employee loans and expense claims, ensuring accurate processing and integration with payroll for seamless financial management.

Features of Payroll Software in the Netherlands

Collective Labor Agreements (CAO’s) – Collectieve Arbeidsovereenkomst

Our payroll software supports Dutch collective labour agreements and employer-specific payroll rules. It can be configured for sector-specific arrangements and tailored employment terms, helping employers manage payroll in line with applicable Dutch labour requirements and CAO provisions.

SEPA Payments

Mercans Payroll Software for the Netherlands supports processing payments in accordance with Single Euro Payments Area (SEPA) formats and standards. It supports payroll payment workflows using IBAN-based payment processing and SEPA-compliant file handling.

You have two options:

Option1

Send generated SEPA payment details from Mercans Payroll Software to Mercans Gateway. The Financial Gateway will then handle the dispatch of payments to banks, supporting SEPA compliant processing.

Option2

Prepare and process salary and payroll tax payments directly through your bank from within Mercans, without the need to download a SEPA file.

Mercans facilitates both options to accommodate your payment processing needs efficiently.

Payroll Reporting

Mercans Payroll Software supports accurate and timely payroll data submission for Dutch employer reporting obligations. It supports payslip generation, retroactive adjustments, special pay runs, loonaangifte workflows, and the generation of payroll data files aligned with Dutch filing formats and specifications.

Earnings and Deductions Calculation

Earnings: Global Payroll for the Netherlands allows you to define and manage various types of earnings. This includes base salary components, such as frequency-based salaries and holiday allowances, regular earnings including commuting and shift work allowances, and incidental earnings such as bonuses and overtime.
Deductions: The software also supports the definition and processing of different types of deductions. Regular deductions can include pension contributions and other configured payroll deductions, while incidental deductions include salary advances, loans, and garnishments.

Taxes

Tax Calculation for Regular and Non-Regular Payments

Regular payments include base salary, hourly wages, and overtime pay. Non-regular payments can include bonuses, commissions, retroactive pay, severance pay, and sick pay, depending on the payroll situation.

30% Ruling | Specific Calculations and Reporting

Our payroll software supports the Dutch expatregeling, commonly referred to as the 30% ruling, subject to an approved decision from the Belastingdienst and the applicable conditions.

Advantage Rule

The system supports Dutch payroll tax calculations for different types of earnings and deductions. If the applicable payroll calculation method requires a special treatment for regular and non-regular earnings, this can be reflected in payroll results and payslip logic as configured.

Wage Declarations

In the Netherlands, wage declaration is essential for employers to report payroll details through loonaangifte. This includes employee data, payroll tax information, and social insurance data, submitted in the required digital format. Mercans payroll software helps automate calculations, generate compliant reports, support electronic submission, detect errors, and manage return messages.

Payroll Tax Return

Mercans payroll software for the Netherlands supports the payroll tax return process, helping employers meet the obligation to file either monthly or every four weeks, depending on the reporting arrangement assigned by the Belastingdienst.

Mercans payroll software for the Netherlands efficiently manages and processes various aspects of social security. This encompasses

Social Insurance Contributions

Calculation of mandatory contributions and payroll tax related items connected with Dutch employee insurance schemes and the Health Insurance Act contribution.

Additional Premiums

Administration of extra premiums such as pension contributions, pre-pension premiums, and configured insurance gap coverages where applicable.

Contribution Setup

Configuration of both employee and employer contributions for social insurances and additional premiums according to different establishments.

VCR Method Calculation

Application of Dutch cumulative calculation methods such as Voortschrijdend Cumulatief Rekenen where applicable to payroll tax and contribution calculations.

Reporting

Integration of social security contributions in wage declarations and generation of required payroll reports and interfaces.

Mercans payroll software for the Netherlands provides comprehensive tools for managing various types of employee absences

Absence Types

Administration of different absence categories, including vacation, illness, maternity leave, partner leave, parental leave, and leave types under the Wet arbeid en zorg.

Leave Balances

Tracking of leave balances, such as accrued vacation days and reduced work hours (ADV-dagen), where applicable.

Long-Term Illness Monitoring

Management of long-term illnesses in line with Wet verbetering poortwachter processes and employer illness monitoring obligations.

Disability Tracking

Monitoring and reporting of employee disability related workflows connected with Dutch employee insurance schemes.

Illness Reporting

Coordination with Dutch ARBO service providers for illness reporting and management.

Overtime Pay Calculation

Our system calculates overtime based on configurable payroll formulas. The unit represents extra hours worked, the rate is the employee’s hourly wage or configured overtime basis, and the percentage reflects overtime rates such as 100%, 125%, 150%, or 200% where applicable.

Bank Integration

Global Payroll for the Netherlands integrates with Dutch banking workflows to support secure and efficient payroll processing by automating payment data and minimizing errors.

Payment Files

The software generates and stores necessary payment files in formats required by Dutch banks and payroll payment workflows. This includes files for SEPA Credit Transfers, payroll tax payments, pension contributions, and other deductions and benefits.

Meerkeuzesysteem Arbeidsvoorwaarden (MKSA)

Supports the MKSA system, enabling employees to customize their benefits packages according to their preferences where this arrangement is used by the employer.

Pensioenaanlevering

Handles pension delivery for various providers, including UPA and other commonly used Dutch pension interfaces, supporting accurate and timely pension processing.

Payroll Workflows

Streamlines payroll processes with automated workflows tailored to the needs of Dutch businesses, enhancing efficiency and accuracy.

Social Security

Mercans payroll software for the Netherlands efficiently manages and processes various aspects of social security. This encompasses

Social Insurance Contributions

Calculation of mandatory contributions and payroll tax related items connected with Dutch employee insurance schemes and the Health Insurance Act contribution.

Additional Premiums

Administration of extra premiums such as pension contributions, pre-pension premiums, and configured insurance gap coverages where applicable.

Contribution Setup

Configuration of both employee and employer contributions for social insurances and additional premiums according to different establishments.

VCR Method Calculation

Application of Dutch cumulative calculation methods such as Voortschrijdend Cumulatief Rekenen where applicable to payroll tax and contribution calculations.

Reporting

Integration of social security contributions in wage declarations and generation of required payroll reports and interfaces.

Absence Management

Mercans payroll software for the Netherlands provides comprehensive tools for managing various types of employee absences

Absence Types

Administration of different absence categories, including vacation, illness, maternity leave, partner leave, parental leave, and leave types under the Wet arbeid en zorg.

Leave Balances

Tracking of leave balances, such as accrued vacation days and reduced work hours (ADV-dagen), where applicable.

Long-Term Illness Monitoring

Management of long-term illnesses in line with Wet verbetering poortwachter processes and employer illness monitoring obligations.

Disability Tracking

Monitoring and reporting of employee disability related workflows connected with Dutch employee insurance schemes.

Illness Reporting

Coordination with Dutch ARBO service providers for illness reporting and management.

Overtime, Bank and Payment

Overtime Pay Calculation

Bank Integration

Global Payroll for the Netherlands integrates with Dutch banking workflows to support secure and efficient payroll processing by automating payment data and minimizing errors.

Payment Files

Meerkeuzesysteem Arbeidsvoorwaarden (MKSA)

Supports the MKSA system, enabling employees to customize their benefits packages according to their preferences where this arrangement is used by the employer.

Pensioenaanlevering

Handles pension delivery for various providers, including UPA and other commonly used Dutch pension interfaces, supporting accurate and timely pension processing.

Payroll Workflows

Streamlines payroll processes with automated workflows tailored to the needs of Dutch businesses, enhancing efficiency and accuracy.

Payroll Implementation

Mercans’ standard payroll implementation process for the Netherlands is designed to ensure a smooth transition to our payroll system. This process is customized to meet the specific needs of each client, with timelines and deliverables varying based on complexity, data availability, and the number of parallel runs required. Below is an overview of the key steps involved in our implementation process.

Implementation Planning

Assign resources and define roles for the project. Conduct a kick-off meeting to outline objectives and confirm scope. Develop a detailed implementation calendar and plan. Provide a welcome package with project details and contacts. Schedule weekly update calls or emails to monitor progress. Obtain sign-off on the project scope.

Requirements Gathering

Hold workshops to understand client needs and document them. Complete business blueprinting to detail requirements and perform a gap analysis. Define and document any customization needs. Obtain sign-off on requirements to ensure they meet client expectations. Establish a comprehensive list of payroll-specific requirements.

System Configuration

Set up configurations tailored to Dutch payroll requirements. Customize the wage type catalog for relevant pay components. Configure data dictionaries and necessary interfaces for data integration. Adapt reports to meet Dutch regulatory standards. Set up Employee Self-Service (ESS) and Manager Self-Service (MSS) features.

Data Migration

Migrate employee and payroll master data and confirm its accuracy. Obtain sign-off on the migrated data to ensure correctness. Verify data integrity and completeness before proceeding with further steps.

Test Payroll Run

Run simulation payrolls to validate system configurations and perform parallel runs with existing systems. Complete test run sign-offs to confirm accuracy and execute end-to-end testing. Conduct user acceptance testing (UAT) and address any issues found.

Payroll Management Transition & Sign-off

Develop a transition plan for moving to live payroll and provide training for users. Implement a hypercare plan for post-go-live support and an escalation plan for critical issues. Create a fallback plan for potential disruptions and complete a go-live checklist for final sign-off.

Payroll Integration

Mercans Global stands out with its extensive reach and robust integration capabilities. Operating across more than 160 countries, Mercans supports connections with payroll, tax, HR, finance, banking, and compliance ecosystems to help employers maintain efficient payroll operations in the Netherlands.

Recognised Trust Sources

Belastingdienst

Mercans’ integration capabilities are designed to support Dutch payroll reporting processes and secure data exchange with connected systems, reflecting our commitment to global standards and best practices.

Integration with HCM/ HRMS/ Workforce management platforms

Mercans’ Payroll Software integrates seamlessly with most HCM and payroll software, creating a unified experience between HR administration and payroll processing. Through the Employee Self Service (ESS) feature, employees can directly handle their payroll tasks, such as submitting worked hours or declarations. Once approved, these entries are processed within the payroll system. This efficient integration reduces errors and enhances productivity for both employees and HR administrators.

Custom API Integrations

Mercans provides custom API integrations across diverse industries, including hospitality, catering, theme parks, transport, sports, construction, healthcare, events, promotional sectors, greenhouse horticulture, and fresh produce.

Xero Integration

Integrate Mercans payroll with Xero to sync data, automate HR tasks, and streamline processes. Save time, reduce errors, and focus more on growing your business.

Payroll Reports – Standard, Statutory and Year-End Reports

Mercans’ payroll software is equipped to generate a comprehensive range of reports to support both standard and statutory requirements. These reports provide transparency, accuracy, and ease of integration with financial and regulatory systems.

Mercans Standard Reports

Report	Description
Gross to Net Report	Details employee earnings, taxable wages, employee deductions, employer costs and net pay for each payroll run in the Netherlands.
Payslips (Loonstroken)	Generates individual payslips in PDF format for each employee, showing gross pay, allowances, deductions, loonheffingen, pension and net pay.
Payroll Register (Loonstaat)	Provides the employee payroll register used to support Dutch payroll administration and the calculation of payroll taxes and contributions.
Payroll Tax Return (Loonaangifte)	Produces the payroll tax reporting data required for submission of wage tax and employee insurance information to the Dutch Tax Administration.
Annual Statement (Jaaropgaaf)	Generates the annual statement for each employee, summarizing taxable wages, payroll tax withheld and other year-end totals.
Bank File (SEPA)	Creates a SEPA-compatible salary payment file according to client or bank specifications for payroll disbursement.

Statutory Standard Reports

Report	Local Name	Frequency	Description
Payroll Tax Return	Loonaangifte	Per payroll tax period, usually monthly or four-weekly	Statutory payroll tax filing submitted to the Dutch Tax Administration, including wage tax, national insurance contributions, employee insurance contributions and income-related healthcare insurance contribution data.
Pension Contribution Filing	Pensioenaangifte / UPA	Monthly or per pension fund requirement	Statutory or mandatory pension contribution reporting submitted to the applicable Dutch pension provider or pension fund.
PAWW Contribution Filing	PAWW-aangifte	Per payroll period, where applicable	Filing for the Private Supplement to Unemployment and WGA benefits scheme, applicable only where the employer is covered by a relevant collective labour agreement or participation arrangement.
Payroll Register	Loonstaat	Per payroll period / annual payroll administration	Statutory payroll administration record used to support wage tax, social security and payroll reporting calculations for each employee.
Annual Income Statement	Jaaropgaaf	Annually	Annual employee statement showing taxable wages, withheld payroll taxes and other required year-end payroll totals.

Semi-Statutory Reports

Report	Local Name	Frequency	Description
Collective Payroll Register	Verzamelloonstaat	Per payroll period	Consolidated payroll register used for payroll review, reconciliation, audit support and internal administration.
Cumulative Collective Payroll Register	Cumulatieve verzamelloonstaat	Per payroll period	Provides a cumulative overview of payroll results over the year for review, reconciliation and payroll control purposes.
Social Insurance Payroll Register	Premieloonstaat	Per payroll period	Shows the wage basis and contribution details for employee social insurance calculations within the payroll administration.
Cumulative Social Insurance Payroll Register	Cumulatieve premieloonstaat	Per payroll period	Provides a cumulative overview of social insurance wage bases and contribution amounts over the reporting period.

Year-End Reports

Report	Local Name	Frequency	Description
Annual Income Statement	Jaaropgaaf	Annually	Annual employee statement summarizing taxable wages, withheld payroll taxes and other required year-end payroll totals for tax reporting purposes.

These detailed reports are designed to support statutory and regulatory requirements, helping ensure efficient payroll management and accurate compliance.

Benefits of Payroll Software

Mercans offers a powerful payroll solution that optimizes payroll administration and HR processes. Here’s how our software benefits your organization:

Streamlined Payroll Processing
Additional Key Features

No External Dependency

Manage payroll directly through our application, eliminating the need for third-party processors.

Integrated HR and Leave Management

Handle payroll, HR tasks, and employee leave requests within one platform, simplifying administrative duties.

Reduced Manual Work

Automate routine tasks to minimize errors and ensure accurate payroll processing.

Customization

Personalize workflows to meet your specific business needs, enhancing efficiency.

Time Savings

Redirect time saved from automation to more strategic activities.

Seamless Integrations

Connect effortlessly with systems and leading HR platforms like SAP Success Factors, Workday, and Oracle for a unified workflow.

Centralized Data Management

Consolidate employee data in one place for easy access, updates, and analysis.

Employee Access

Empower employees with 24/7 access to their personal files.

Mercans’ payroll software provides a comprehensive, secure, and user-friendly solution, streamlining payroll processes and allowing you to focus on your most valuable asset, your people.

24/7 Access

Access payroll data anytime and from any location.

Transparent Pricing

Benefit from a fixed monthly fee plus a per-employee charge with no hidden costs.

Dedicated Support

Get expert assistance and advice to maximize the software’s benefits.

Secure Data Management

Support data protection and integrity with secure online processing and controlled backup practices.

Compliance Assurance

Stay compliant with current fiscal and employment regulations through maintained payroll rules and updates.

Mercans’ payroll software provides a comprehensive, secure, and user-friendly solution, streamlining payroll processes and allowing you to focus on your most valuable asset, your people.

Streamlined Payroll Processing

No External Dependency

Manage payroll directly through our application, eliminating the need for third-party processors.

Integrated HR and Leave Management

Handle payroll, HR tasks, and employee leave requests within one platform, simplifying administrative duties.

Reduced Manual Work

Automate routine tasks to minimize errors and ensure accurate payroll processing.

Customization

Personalize workflows to meet your specific business needs, enhancing efficiency.

Time Savings

Redirect time saved from automation to more strategic activities.

Seamless Integrations

Connect effortlessly with systems and leading HR platforms like SAP Success Factors, Workday, and Oracle for a unified workflow.

Centralized Data Management

Consolidate employee data in one place for easy access, updates, and analysis.

Employee Access

Empower employees with 24/7 access to their personal files.

Additional Key Features

24/7 Access

Access payroll data anytime and from any location.

Transparent Pricing

Benefit from a fixed monthly fee plus a per-employee charge with no hidden costs.

Dedicated Support

Get expert assistance and advice to maximize the software’s benefits.

Secure Data Management

Support data protection and integrity with secure online processing and controlled backup practices.

Compliance Assurance

Stay compliant with current fiscal and employment regulations through maintained payroll rules and updates.

Mercans’ payroll software provides a comprehensive, secure, and user-friendly solution, streamlining payroll processes and allowing you to focus on your most valuable asset, your people.

This content was prepared for informational purposes only. As local laws & regulations keep on changing, please consult your tax & legal advisors.

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FAQs

What payroll functions should a SaaS platform support in the Netherlands (e.g., gross to net salary calculation, payslip generation, wage tax, social security, pension, and holiday allowance)?

Mercans payroll software for the Netherlands delivers end to end payroll processing including automated gross to net salary calculation, payslip generation, wage tax deductions, social security contributions, pension management, and holiday allowance calculations to ensure accuracy and efficiency.

How do payroll SaaS solutions ensure compliance with Dutch authorities (Belastingdienst, SVB, UWV) and statutory reporting obligations?

Mercans ensures compliance by integrating the latest Dutch payroll legislation updates and automating filings and reports to Belastingdienst, SVB, and UWV. This reduces errors and ensures all statutory obligations are met on time.

What employer registration and employee data are required such as KvK number, loonheffingennummer, BSN, pension and tax forms, and how does payroll software assist with this?

Mercans automates the onboarding process by securely capturing and managing employer and employee data including KvK number, loonheffingennummer, BSN, and required pension and tax forms, ensuring accurate compliance from day one.

How does payroll software handle specific Dutch components like holiday allowance (vakantiegeld), Work Related Costs Scheme (WRKS), and Collective Bargaining Agreements (CAOs)?

Mercans payroll software automatically calculates holiday allowance in line with Dutch law, manages Work Related Costs Scheme reporting, and integrates CAO rules to ensure payroll accuracy and legal compliance.

Can payroll SaaS integrate with Dutch HR and ERP systems such as AFAS, Loket.nl, Nmbrs, Unit4, and support outsourcing or Employer of Record models?

Mercans offers robust integration capabilities with leading Dutch HR and ERP systems, supporting seamless payroll, HR management, and outsourcing models including Employer of Record, for full compliance and operational efficiency.