Payroll Software in Sweden

Payroll Features - Sweden

Employer Declaration (AGI)

Mercans Payroll Software offers robust features tailored for Sweden’s payroll needs, including comprehensive support for the Employer Declaration (AGI). Fully compliant with Skatteverket regulations, our software ensures accurate and timely reporting of compensation, taxes, and employer contributions.

What is an Employer Declaration (AGI)?

If you are registered as an employer in Sweden, you are required to report paid compensation, deducted taxes, and employer contributions through an employer declaration for each accounting period (monthly for salary payments).

Who needs to submit an Employer Declaration?

Generation of Bank Files for Salary Payments

Our software facilitates the creation of bank files required by Swedish banks for salary payments. It supports multiple formats widely used by Swedish employers:

• SWEDBANK Format: Conforms to the format specified by Swedbank for salary transactions.
• SEB Format: Adheres to the format requirements set by SEB.
• File Format Standard: Typically follows standards established by the Swedish Bankers’ Association (Svenska Bankföreningen), often in “ISO 20022” XML format or a bank-specific variant.

Collective Agreements

Mercans Payroll Software is equipped to handle payroll calculations in line with various collective agreements:

• Automated Calculations: Configurable to accommodate different wage scales, bonuses, and allowances as stipulated in collective agreements.
• Compliance: Includes modules to address specific terms such as minimum wage levels, shift differentials, and overtime rates.
• Reporting: Generates necessary reports and documentation to ensure adherence to collective agreements and labor laws.

FOS – Försäkringskassans Omställningsstöd

Our software provides robust tools for managing payroll and financial aid, including integration with Försäkringskassan for handling omställningsstöd (transition support). Key features include:

• Integration: Connects with Försäkringskassan to manage omställningsstöd claims efficiently.
• Payroll Processing: Supports payroll management and reporting related to omställningsstöd.
• Compliance: Ensures adherence to Försäkringskassan’s regulations, helping businesses navigate financial support during economic transitions or crises.

Employer’s Certificate (Arbetsgivarintyg)

Our software supports the export of data in formats compatible with Arbetsgivarintyg.nu. It features functionalities for generating and submitting Arbetsgivarintyg directly through the system.

Car Benefit Calculation

Mercans Payroll Software integrates bilförmånsberäkning (company car benefit calculation) into the payroll process, ensuring accurate compliance with Swedish tax regulations. This functionality is crucial for employees with company cars, as the benefit is subject to taxation and requires precise calculation.

LSS (Lagen om stöd och service till vissa funktionshindrade)

Our software includes specialized features for managing LSS-related payroll and compliance. It supports integration with municipal funding systems and ensures accurate compliance reporting. The LSS module helps organizations efficiently handle the requirements of the LSS Act, which provides support to individuals with disabilities, by managing payroll processes and compliance needs effectively.

SINK Tax (Särskild Inkomstskatt för Utlänningar)

Mercans Payroll Software simplifies the management of SINK tax, which is a special income tax for foreigners in Sweden. The software provides robust functionalities for calculating and reporting SINK tax, ensuring compliance with Swedish tax regulations and facilitating the management of payroll for foreign employees or consultants.

Bygglosen

Our software seamlessly integrates with Bygglösen, a digital platform designed for the construction industry in Sweden. This integration supports payroll processing and compliance, including managing work permits and industry-specific requirements. It provides comprehensive payroll and HR solutions tailored to meet the needs of the construction sector.

Trade Union Fees

Mercans Payroll Software effectively handles trade union fee deductions according to union requirements. It includes tools for regularly reviewing and updating trade union fee configurations, keeping accurate records of all deductions and payments, and ensuring ongoing compliance with relevant regulations and labor laws.

OB-Tillägg (Overtime and Unsocial Working Hours Compensations)

The software manages overtime and unsocial working hours compensation (OB-tillägg) by accurately handling different OB rates and rules. It regularly reviews and updates compensation policies to reflect changes in collective agreements and industry standards, ensuring precise calculation of additional pay for unsocial hours.

Vacation Contracts

Mercans Payroll Software tracks vacation accruals and integrates with vacation contract terms, ensuring compliance with Swedish labor laws and collective agreements. It regularly reviews and updates vacation contracts to reflect any changes in laws or company policies, managing employee time off effectively.

PAYE Tax

• Our payroll system supports the Pay As You Earn (PAYE) tax system by handling the withholding and reporting of taxes. It ensures accurate reporting of salaries and employee benefits to the Swedish Tax Agency on a monthly basis, streamlining tax compliance and reporting processes.
• Explore how Mercans Payroll Software can enhance your payroll operations and ensure compliance with Swedish regulations.

Payroll Reporting

Mercans Payroll Software simplifies the generation of essential reports and statistics, ensuring you have the data you need at your fingertips. Beyond the standard reports typical of payroll systems and external reporting requirements for entities like FORA, trade unions, and pension insurances, our software offers customizable options. This allows you to tailor reports and monitoring to suit your specific needs, enhancing efficiency and streamlining your payroll management tasks.

FORA Pension – Försäkrings- och arbetsmarknadsavtal)

Mercans Payroll Software offers robust support for managing FORA-related tasks, ensuring efficiency and compliance with Swedish regulations regarding employee benefits.

• Automated Contributions: Our software automates the calculation and deduction of FORA-related contributions, such as occupational pensions and insurance premiums, reducing manual effort and minimizing errors.
• Compliance Management: Navigating Swedish regulations on employee benefits and pensions can be complex. Mercans Payroll Software helps maintain compliance by keeping up with regulatory changes and automating necessary reporting.
• Data Integration: The software integrates seamlessly with FORA’s systems, facilitating smooth data exchange. This integration ensures that employee information, benefit contributions, and other relevant data are transferred accurately, reducing manual data entry and potential errors.
• Reporting and Reconciliation: Mercans Payroll Software generates comprehensive reports on employee benefits and contributions, aiding in auditing and reconciliation. These reports ensure that the information reported to FORA is accurate and consistent with payroll records.

Payroll Implementation

Mercans’ standard payroll implementation process for Sweden is meticulously designed to ensure a seamless transition to our payroll system. Tailored to meet the specific needs of each client, our approach involves customizing timelines and deliverables based on factors such as complexity, data availability, and the number of parallel runs required. Here’s an overview of the key steps in our implementation process:

Implementation Planning

• Assign project resources and define roles.
• Conduct a kick-off meeting to outline objectives and confirm project scope.
• Develop a detailed implementation calendar and plan.
• Provide a welcome package with project details and key contacts.
• Schedule weekly update calls or emails to track progress.
• Obtain sign-off on the project scope.

Requirements Gathering

• Conduct workshops to understand and document client needs.
• Complete business blueprinting to detail requirements and perform a gap analysis.
• Define and document any required customizations.
• Obtain sign-off on requirements to ensure they align with client expectations.
• Establish a comprehensive list of payroll-specific requirements.

System Configuration

• Configure the system according to Swedish payroll requirements.
• Customize the wage type catalog for relevant pay components.
• Set up data dictionaries and interfaces for smooth data integration.
• Adapt reports to comply with Swedish regulatory standards.
• Implement Employee Self-Service (ESS) and Manager Self-Service (MSS) features.

Data Migration

• Migrate employee and payroll master data, ensuring accuracy.
• Obtain sign-off on migrated data to confirm correctness.
• Verify data integrity and completeness before advancing to subsequent steps.

Test Payroll Run

• Perform simulation payrolls to validate system configurations.
• Conduct parallel runs with existing systems and complete test run sign-offs.
• Execute end-to-end testing and user acceptance testing (UAT), addressing any issues.

Payroll Management Transition & Sign-off

• Develop a transition plan for the go-live phase and provide user training.
• Implement a hypercare plan for post-go-live support, including an escalation plan for critical issues.
• Create a fallback plan for potential disruptions and complete a go-live checklist for final sign-off.

Payroll Reports - Standard, Statutory and Year-End Reports

At Mercans Sweden, we understand the critical role that comprehensive payroll reporting plays in effective business management. Our payroll software is designed to provide you with an extensive range of reports, ensuring that you can easily manage and analyze your payroll data. From standard payroll summaries to statutory compliance reports and year-end financial statements, our system delivers accurate and timely information tailored to meet your reporting needs. With Mercans, you can streamline your reporting processes and maintain compliance with all regulatory requirements. Explore our robust reporting features to enhance your payroll management and support informed decision-making.

Benefits of Payroll Software

Mercans Sweden delivers a robust payroll solution designed to streamline payroll administration and enhance HR processes. Our software offers a range of benefits to improve efficiency and accuracy within your organization: