Employer of Record and Payroll Services in Poland 
Mercans-owned legal entity
We have our own legal entity to protect your business from risk and provide you and your employees with a distinctive experience.
We have our own legal entity to protect your business from risk and provide you and your employees with a distinctive experience.
Services available
- Employer of record
- Contractor management
- Global payroll
- In-country payroll
Mercans offers complete payroll, PEO and HR services in Poland
Ranked highest in the CEE region and third in Europe in terms of greenfield investment value, Poland is the third preferred location in Europe for foreign investment. The Polish Investment Zone Act, which was created 20 years ago, established Special Economic Zones. New regulations have made certain enterprises eligible for public aid in the form of tax exemptions.
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Doing Business in Poland
Classified as a high-income economy by the World Bank and with GDP per capita of over US$12,400, Poland is the largest economy in Central Europe and the sixth largest in the European Union. Business activities may be conducted in Poland by foreigners, that is, a one person business or commercial company may be set up. Cross-border services may also be provided without the need to register the business in Poland.
Entity Registration and Incorporation Requirements
Setting up a new business or expanding an existing one in Poland is straightforward. Choose how your company operates from a range of entity types which suit your individual circumstance.
Banking
Banking Hours: 8:00 am to 4:00 pm from Monday to Friday
Working Week
The standard working week is from Monday to Friday from 8:00 am - 4:00 pm
Labor Law
Companies which operate a multi-country payroll should take note that the parties to an employment relationship are allowed to choose which law governs their relationship, that is, that Polish labor law only applies if they choose so. That said, even if the employment relationship is governed by foreign law, the terms of the employment agreement cannot be less favorable than those provided under Polish law.
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Main Industries
Agriculture, manufacturing and mining
GDP Growth
5.30%
Dates & Numbers
yyyy/mm/dd
Official State Name
Rzeczpospolita Polska
Population
37.95 million
Capital
Warsaw
Major Languages
Polish
Currency
Polish złoty zł
Internet Domain
.pl
International Dialing Code
+48
3°C
Payroll in Poland
Mercans’ payroll services ensure efficient and professional handling of crucial details such as tax compliance, codes, and salary payments, enabling you to avoid penalties and focus on expanding your business internationally in Poland. With experience, expertise, and smart payroll technology, our Poland payroll team is able to provide the best outsourced payroll services. We are one of the biggest payroll companies in Poland and around the world. The employee self-help portal provides employees with access to payroll and HR services without requiring them to contact HR.
Along with storing and accessing payslips, this portal offers an integrated interface to resolve payroll inquiries, fill out yearly tax clearance forms, request time off, manage business trips, and settle travel expenses. For Poland payroll, we handle all administrative aspects and provide end-to-end payroll services for you, including Real Time Information (RTI), reporting, and pension auto-enrolment. Thus, serving you well as your dedicated payroll provider.
Payroll
The minimum wage is set annually at a national level and this applies to all full-time employees. Where an employee is working part-time, the minimum wage is calculated proportionately to the employee’s working time.
It is acceptable to provide employees with online payslips
Payslip
Payroll reports must be kept for 10 years
Reports
Employees who have worked for fewer than 10 years receive 20 days paid annual leave
Annual Leave
Sick leave is paid at 80% of the allowance and employees who are below 50, receive 33 days of paid sick leave
Sick Leave
20 weeks of paid maternity leave and two weeks of paid paternity leave
Maternity & Paternity Leave
One month notice if the employee is employed for between 6 months and three years
Employee Termination
No provision
13th month salary
2,800 PLN per month
Minimum Wage
This payment is 200% of the regular salary rate of pay once an employee has worked the maximum of 45 hours in one week
Overtime
One month severance pay is provided for the employee who has worked for less than two years.
Severance Pay
Mercans’ EOR in Poland provides companies operating in Poland with a compliant and cost-effective way to hire, onboard, and manage their workforce.
With our employer of record services, you can reach new markets faster and stay competitive.
You can rely on us as your dedicated EOR provider in Poland to generate compliant contracts, handle payroll, and handle benefits.
PEO in Poland
Mercans PEO Services is a premier Professional Employment Organization (PEO) in Poland, delivering comprehensive HR solutions to international companies. As a PEO in Poland, we offer a flexible and cost-effective way to operate in Poland by handling all HR-related tasks, such as employment, payroll, benefits, and compliance. Mercans is a reliable partner for seamless business growth in Poland thanks to its extensive knowledge of the Polish market and a dedicated team of experts. Make expansion stress-free and successful by choosing Mercans.
Tax and Social Security
The rules on taxation on individual income apply to Polish nationals as well as foreign nationals. Social security consists of pension insurance, disability insurance, accident insurance, labor fund and sickness insurance.
Tax
Foreign nationals living in Poland pay tax on their worldwide income unless a double tax treaty applies. Foreign nationals not living in Poland are subject to limited tax, that is, taxed on income received from performing duties in Poland/ from Polish sources. Employers must deduct tax from the employee’s taxable salary and pay it to the tax office.
Corporate Income Tax
Personal Income Tax
Sales Tax
VAT
Social Security
Both the employer and employee are obligated to contribute to the social security system, with the employer obligated to withhold the employee’s share. Additionally, Poland has a system of family benefits, social assistance benefits and unemployment benefits.
Social Security Rate
Social Security Rate for Employers
Social Security Rate for Employees
Employment Law
Generally, if employment is to commence with a probationary period, there must be a specific probationary period with a maximum duration of three months. An employer cannot employ the same employee for more than three successive fixed term contracts (of over 33 months) except with certain defined conditions. Employees have the right to form and join trade unions. Strikes are permitted only where a statutory dispute resolution process has been exhausted.
Employment Agreement
These agreements shall be concluded in writing and must specify the important terms including parties to the contract, commencement date, type of employment contract, type and place of work, remuneration and working hours. While there are no specific terms implied by law governing employment, the Labor Code and other provisions of Polish labor law are deemed to apply.
Working condition
Generally, the number of working hours cannot exceed eight hours per day and an average of 40 hours per week. In certain situations, daily working hours can be extended and balanced by shorter hours on other days or by time off. Employees are generally entitled to a paid rest break of at least 15 minutes.
Leaves
The statutory minimum holiday is either 20 or 26 days depending on the employee’s employment record. The former is allocated for employees who have completed less than 10 years and the latter, for those who have completed over 10 years of service. There are also statutory rights for parents including maternity, and paternity leave, adoption and parental rights.
Employment termination
If an employment contract is concluded for a non-fixed term and terminated with notice, the termination takes effect on the lapse of the applicable notice period. This length varies depending on how long the person has worked for the employer. In certain cases where redundancy is involved, a severance payment must be made.
1 month
Minimum notice period for terminating an employee
13
Total number of public holidays
40
Working hours per week
4 weeks
Total number of days for Compassionate & Bereavement Leave
Immigration
A visa is required for nationals of all countries except citizens of Schengen zone countries and citizens of Andorra, Argentina, Australia, Brazil, Brunei, Bulgaria, Chile, Croatia, Cyprus, Guatemala, Honduras, Hong Kong, Iceland, Ireland, Israel, Japan, Canada, Costa Rica, Liechtenstein, Macau, Malaysia, Malta, Mexico, Monaco, Nicaragua, New Zealand, Panama, Paraguay, Rumania, Salvador, San Marino, Singapore, South Korea, Uruguay, USA, Vatican, Venezuela, United Kingdom and Northern Ireland.
Residency permits
To work in Poland, foreign nationals generally require a work permit. Certain categories of foreign nationals are exempt from the obligations including citizens of the EU, foreign nationals with a settlement permit and foreign nationals who have long-term EU resident status in Poland.
Work Permit validity
Three years
Required Documents
Completed application form
Evidence of payment of the application fees
Confirmation of the legal status of the employer from the National Court Register
Current records of the employer’s economic activity
Copies of the applicant’s passport pages with relevant travel information
Evidence of the applicant’s health insurance
Company deed
Copy of a statement regarding the profits or losses sustained by the employer
Copy of a contract in accordance with the service being provided in Poland.
Build the best team and hire top talent compliantly in Poland. Get in touch with Poland payroll outsourcing & PEO specialists for a free consultation!
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