Egypt Payroll Outsourcing and PEO/GEO Services Leader Publishes Payroll & HR Insights for Egypt

Mercans, a leading Egypt payroll outsourcingPEO/GEOemployee leasingrecruitment and BPO services provider, has published its most recent Payroll & HR Insights for Egypt. These insights provide an invaluable overview of the information every Payroll & HR specialist should know before setting up their HR and payroll functions in Egypt or signing up with a payroll outsourcing or PEO/GEO services provider. Mercans’ summary of labor laws, tax and social security regulations in Egypt allow you to navigate the local complexities and avoid pitfalls.

Mercans’ Egypt Payroll Outsourcing Solutions

While this summary will serve you as a great guide, you should still get in touch with Mercans’ Egypt payroll outsourcing, compliance, PEO/GEO and BPO specialists for a free consultation on setting up fully compliant payroll and HR functions. Better yet, outsource your payroll and HR activities in Egypt to Mercans and our Egypt payroll outsourcing experts will ensure that your employees will always be paid on time and in accordance with the Egypt regulations.

Mercans’ Egypt payroll outsourcing solutions are unique and revolutionary:

  • Mercans is not an aggregator – your Egypt payroll outsourcing services will be delivered by Mercans’ dedicated Egypt payroll outsourcing team. No middlemen or subcontractors will ever see your confidential data.
  • We use our proprietary Egypt payroll outsourcing software platform, that has been specifically designed to handle the complexities and requirements of Egypt labor regulations.
  • Your data is always be secure with Mercans – Mercans is the only Egypt payroll outsourcing provider with ISO 9001, 20000 and 27001 certifications; has passed SOC 1 and 2 (both Type 1 and 2) audits; is GDPR compliant and has successfully completed OWASP Type 3.0 penetration tests.
  • Mercans’ Egypt payroll outsourcing software platform can be easily integrated with any global HRMS systems; i.e. Workday, SAP, SuccessFactors, Oracle, Dynamics, etc.
  • Mercans’ Egypt payroll outsourcing fees are transparent and competitive – you will save 30-50% over the service fees of any other comparative Egypt payroll outsourcing provider.

Mercans’ Egypt PEO/GEO Services

If you are already too busy to deal with another country or do not have a local legal entity in Egypt and need to hire staff there, then Mercans’ PEO/GEO services in Egypt are the right solution for you. We will employ the staff on your behalf in Egypt and will ensure the full compliance with the local regulations throughout the hire-to-retire cycle in Egypt. Mercans’ recruitment and immigration specialists will even help you to find the right staff and complete their immigration process in the matter of days.

Mercans does not use any subcontractor’s to deliver Egypt PEO/GEO Services. This ensures that your employees receive the highest quality support in Egypt and our service fees are unbeatable.

1.0 Doing Business in Egypt

1.1 Investing in Egypt

Egypt is one of the major Oil and Gas producers and investment needs in power infrastructure remain significant.  Vast sectors of trade in Egypt include: Construction, Architectural and Engineering Services, Healthcare, Telecommunications, Water and Waste Water, Chemicals, Pharmaceuticals, Renewable Energy, Education and Training Services, Electric Power Generation, Port and Shipbuilding Equipment, Consumer Goods and Safety and Security Equipment.  Consumer goods provide the highest profit margins.

Political violence and uncertainty have taken a heavy toll, but foreign firms, though wary, have not abandoned Egypt.

The Government welcomes foreign investment and has various tax breaks to encourage foreign investment in the country.

1.2       Registrations and Establishing an Entity

The company is required to have a legal entity established in order to process a payroll.

For integrating a company under the Investment Law in Egypt the Investor has to conclude the endeavours of incorporation at GAFI (General Authority for Investment and Free Zones) to establish the Company.  The GAFI is a one-stop Business Services Centre. All business-related Egyptian Government agencies are now located under one roof. GAFI is empowered to negotiate and sign contracts, apply for licenses and approvals on behalf of all parties.

Foreigners may establish or acquire Egyptian companies.

Procedures for Establishing Companies in Egypt

The contract for establishing the company is submitted provided this is in compliance with the fields stipulated in Investment Law in Egypt.

The draft contract should enclose the following:

  • Data form for the company, including purpose, capital, investment costs, and statement of partners, location, and expected labour.
  • Certificate determining unambiguity of company name, issued from the Commercial Register of Investment (at Ministry of Economy & Foreign Trade).
  • A Bank Deposit Certificate with not less than 25% of the capital of joint-stock companies and 100% of the capital of companies with limited liabilities.

The contract is assessed and authorised within 24 hours from the date of application.  It is mandatory to legalize the signature of the lawyer who prepared the contract from the Bar Association in Cairo.  After legalizing, it is submitted to the Authority in order to issue a licensed decree with the establishment of the company within 24 hours from submitting the completed contract.

The applicant receives an official copy of the decree of the Authority with the license to establish the company, enclosing an official copy of the contract and a letter to the competent commercial register office.  The investor should provide the Authority with a copy of the commercial register of the company after its registration.

1.3 Banking

Banking hours are 8.30am to 2:00pm (Sunday to Thursday) in the major towns and cities, with smaller towns and villages operating a more varied timetable.  To open a bank account in Egypt, the employee will need supporting official documentation, such as a passport, work visa and Residence Certificate, letter from home bank and some recent bank statements and passport-size photograph to verify identity.

1.4 Working Week

A full working week is generally considered five 8-hour work days in Egypt, from Sunday through Thursday (to a maximum of six full days, which would generally add Saturday as the sixth).

1.5  Basic Facts about Egypt

General

Full name: Arab Republic of Egypt

Population: 99.38 million (UN, 2018)

Capital: Cairo

Major Language: Arabic

Major Religion: Islam followed by Christianity (8% to 10%)

Monetary Unit: “Livres Egyptiennes” (Egyptian Pound) 1 Egyptian Pound (EGP) = 100 piastres

Main exports: Crude Petroleum, Petroleum Gas, Refined Petroleum, Gold and Nitrogenous

International dialling code: +20

 

How to say: –

Hello                                                                     مرحبا

Good morning                                                   صباح الخير

Good evening                                                   مساء الخير.

Do you speak English?                   هل تتحدث الإنجليزية؟

Good bye                                                            وداعا

Thank you                                                           شكرا

See you later                                                     اشوفك بعدين

 

Dates & Numbers

Dates are usually written in the day, month and year sequence.  For example, 1st July 2017 or 1/7/17.

2.0 Tax & Social Security

The Tax Year in Egypt is 1st January to 31st December.

It is the employer’s responsibility to file quarterly tax returns.  The employer has one month after the end of each quarter to file the returns.  Additionally, the employer is required to file annual salary tax reconciliation outlining salaries paid to each employee, deductions, exemptions, tax due, and the net salary paid to each employee.

The penalty of 1.5% per month is added for the late submission and payment of Tax and Social Security Contributions.

2.1 Income Tax

Residents and Non-Residents

All employers are required to calculate the salary and tax on the monthly basis which need to be remitted to the relevant tax offices within the first 15 days of the following month.

An employee on a Temporary Residence Permit or no citizenship status will be required to file a Tax Return on 1st of January each year. Additionally, the employer is required to file a quarterly tax return. The employer has one month after the end of each quarter to file the quarterly tax returns.

At the Year-End the employer is required to prepare an annual reconciliation of the salary tax to determine whether there are any disparities and to remit such tax disparities, if any, to the competent Tax Office till April of the following year.

Penalties are obligatory in the case of not complying with the due dates at 2% plus the discount rate declared by the Central Bank of Egypt.

Calculation example

 

Egypt Payroll Outsourcing

2.2 Social Security

The Egyptian constitution specifies that the state must insure Social and Health Security Services and Retirement, Unemployment and Old Age Pensions for all citizens.

Employees benefit from the social security system in Egypt which provides insurance for all workers, whether they are subject to the Labour Law, state or public sector employees.  The legislator did not make any distinction between workers in the government sector and workers in the non-government sector.

The Social Security System shall include the following:

  • Old Age, Disability and Death Insurance
  • Occupational Accidents Insurance
  • Sickness Insurance
  • Unemployment Insurance
  • Social Care for Pensioners

 

The current Public Program in Egypt covers approximately 80% of employees, which is the highest among the developing nations.

Effective from January 1, 2020, the government of Egypt has amended the Social Insurance contributions calculation process. The contributions are no longer calculated based on fixed and variable contribution basis but based on the actual salaries subject to social security at an employee contribution rate of 11% and 18.75% contribution rate for employers. The social security contributions are subject to a contribution base minimum/floor amount of EGP 1,000 and maximum/ceiling of EGP 7,000 per month.

Egypt Payroll Outsourcing

Accordingly, the minimum and maximum employee and employer social security contributions are calculated as follows:

Egypt Payroll Outsourcing

2.3 Reporting

Monthly contributions should be made to the Tax Authority within 15 days of the following month.

Monthly contributions for social security payments should be made within 15 days of the following month.

The employer is required to file a quarterly tax reporting. The employer has one month after the end of each quarter to file the quarterly tax reporting.

Annual salary reconciliation, including the name of all employees, Gross Income, and Tax calculation per year, has to be submitted before end of April of the following year.

Key Legislative Authorities

  • Investment Authority, Salah sales, Cairo.
  • Tax authority, 5 Hussien Hegazy Street, Cairo.
  • Social Insurance Authority, 5 Lazoghly Sq Monera, Cairo.

2.4 New Employees

In Egypt, the payroll and registrations of a new employee are the responsibility of employer.  All new employees have to be registered with the local authorities within 15 day of commencing the employment.

Documents required for setting up a New Start include:

  • Employment Contract
  • National Id
  • Education Certificates
  • Form (1) for Social Insurance
  • Birth Certificate
  • Valid Passport
  • Work Permit
  • Military service Certificate for men
  • Clearance form & form (6) “in case of resignation from previous work”
  • Labor Office Certificate
  • Certificate of criminal record
  • Medical check-up

2.5 Leavers

Payment for leavers is made in the employee’s last payslip.  An employee’s final payment must be remunerated by the end of the month and Social Security must be notified of the termination of employment contract.

3.0 Employment Law

3.1  Holiday Accrual / Calculations

In accordance with the Labour Law, the amount of holiday allowance should be equivalent to 100% of the employee Gross salary. The same applies to the Christmas allowance. The employer may grant the employee a percentage higher than the one quoted in the law.

3.2 Maternity Leave

A woman who has worked for 10 months for her employer is entitled to a Maternity Leave of 90 days with full salary.

Entitlement is up to 90 days after the birth.  The salary is maintained and the employer pays 100% of the salary. A female worker will not be allowed to work during the forty-five days following childbirth.

3.3 Paternity Leave

There is no Paternity Leave in Egypt.

3.4 Sickness

The Labor Law in Egypt proposes that an employee with an identified sickness by an approved medical professional is entitled to up to 6 months of paid sick leave annually, paid at the rate between 25%, 75% and 100% of the total wage.

3.5 National service

In Egypt, Military Service is for males and all the wages are paid by the Egyptian Armed Forces during the Military Services.

4.0 Employee Benefits

4.1 Expenses

In relation to general expenses, car mileage and company cars, expenses will only be included in the payroll if they are considered part of the employee’s income.

Each company must adhere to their individual expenses policy.

For example – car mileage is usually included in the payroll but each company holds their specific reimbursement policy per mile.

5.0 Visas & Work Permits

In many countries, there is a separate Work Visa category.  In Egypt, however, foreigners who intend to work just apply for a work permit.  The application process for obtaining an Egyptian work permit has to go through a few stages and it may sometimes take a few months.

The application form can be collected from the nearest Ministry of Manpower and Training Office (in Cairo this is located within the Mugamma in Tahrir Square).

Other important documents required for making the application are as follows-

  • A Valid Passport (With Valid Egyptian Residence Status)
  • 7 Passport-Size Photos
  • 2 Copies Of Employer’s Incorporation Contract
  • 2 Copies Of Tax ID
  • 2 Copies Of Academic
  • A Copy Of The Commercial Register From Your Employer
  • Any Licenses Required For Practicing Your Profession
  • A Memorandum From Your Employer Explaining Why It Is Necessary To Hire A Foreigner Rather Than A Qualified Egyptian Citizen
  • Approval From The Authority Related To Employee’s Profession
  • A Representative From Employer Who Will “Sponsor” Work Permit
  • Proof Of Test Showing Employee Is Free Of HIV/Aids
  • Approval From Egypt’s State Security Service Showing That Employee Is Not A Threat To National Security Or Public Safety

The registration fee to complete the process is LE1000 (Subject to changes as per law)

Egypt Payroll Outsourcing

Make sure your employees are always paid accurately and on time with real-time access to your HR and payroll data by allowing Mercans’ Egypt payroll outsourcing team to manage all aspects of your payroll function in Egypt. Mercans’ cutting-edge HRBlizzTM payroll suite is intuitive and transparent: save time, and let technology do the hard work. Mercans’ Business Intelligence and HRIS integration tools tie all of your systems into a single harmonious platform.

Mercans’ Egypt payroll outsourcing offering, leverages Mercans’ more than 20-year experience in delivering payroll outsourcing and PEO/GEO services in Egypt. HRBlizzTM SaaS Global Payroll Suite features, designed for Egypt payroll software and payroll outsourcing clients, include:

  • Integration Egypt tax and social security systems and process.
  • Ability to generate electronic bank files for all major bank in Egypt.
  • Built-in working hours rules in compliance with Egypt labor law.
  • Holiday/annual leave calculations in accordance with Egypt labor regulations
  • Sick pay calculations in accordance with Egypt labor laws
  • Collective bargaining agreements related configurations and support.
  • Income tax calculations in accordance with Egypt tax regulations
  • Tax calculations for non-resident individuals.
  • Foreign tax relief based tax credits.
  • Personal deductions and employment expenses support for tax calculations.
  • Fully configurable setup for unemployment, accident and group life insurances.
  • Customizable and configurable benefits plans.
  • Restricted Stock Units (RSU) tax calculation in accordance with Egypt regulations.
  • Online Employee Self Service (ESS) for delivery of payslips.
  • Fully automated integration with the existing HRIS and third-party systems.
  • Wage type specific gross-to-net or net-to-gross calculations and simulations.
  • Customized calculations formulas for employee benefits.
  • In-kind benefits calculations.
  • Private pension plans administration.
  • Formula and eligibility driven calculations.
  • Automated conversions of annual compensation amounts to monthly, daily and hourly rates.
  • Wage type specific pro-rata calculation rules.

Egypt PEO/GEO Services

React quickly to the market demands and deploy staff anywhere in the world in just days: this is Mercans’ global employee outsourcing and employee leasing services. Mercans PEO/GEO and employee leasing services in Egypt provide you agility, increase your competitiveness and are easy to implement. There is no need for you to worry about setting up a local company, recruiting and payrolling staff. Enjoy the security of Mercans’ guaranteed compliance with the regulations in Egypt. Mobilize any number of resources quickly— and focus on building your business while we take care of the rest.

Egypt Talent Acquisition & Recruitment

Get access to a large pool of global and local talent in Egypt, reduce time-to-hire, and improve hire quality all in one. Our Mesaar recruitment suite uses innovative matching and psychometric assessment tools to identify the best candidates for your business at record speed. Our consultants have extensive experience placing candidates across industries and organizational levels, and we have led executive searches and outsourcing mobilization projects for large multinationals involving thousands of candidates in Egypt and other parts of the world.

Egypt HR Advisory

Tap into the experience of our seasoned HR advisory team in Egypt. Their expertise ranges from HR policies and procedures, salary benchmark studies, and HR due diligence to sophisticated HR transformation projects. Get a speedy and precise needs analysis, and have us design, implement, and monitor the execution of any project—carried out by subject-matter experts who understand your needs, and who know what it takes for your business to stay ahead of the competition.

Egypt BPO Services

Make your business thrive and concentrate on the essentials and let Mercans’ business process outsourcing services minimize your administrative and overhead costs. Fully outsource your back-office functions to a team of HR, finance, accounting, immigration, and administration specialists. Our BPO team will take care of it all while you have the time and freedom you need to nurture your business.

Get in touch with Mercans’ Egypt payroll outsourcing, compliance, PEO/GEO and BPO specialists for a free consultation!