Payroll integration with HR and Finance
Integrated. Scalable. Powerful.
Streamlining Payroll Operations:
Benefits of integrating Payroll with HR and Finance
If you operate a global payroll system or aspire to, then ensuring greater cohesion and alignment will support your efforts.
When your payroll system is integrated with your HR and finance functions, you are moving beyond the efficiency of those individual functions to achieve better, more informed organizational insight.
10 Advantages of HR and Finance Integrated Payroll System
Gain better organizational visibility
One of the common challenges for HR and finance teams is gathering good data for reporting and analytics. With disparate systems, the collection, cleansing, and synchronisation of data is a manual and time-consuming process. The integrated solution easily solves these problems as they have built-in analytics, driving transparency with accurate data which can be leveraged to track and measure business metrics and create detailed reports via holistic view, saving valuable time for the team.
Data-driven decision through a 360-degree view of employee data
The data is easily accessible by both HR and finance departments on a single comprehensive platform with a 360-degree view, eliminating 24/7 record keeping and monitoring of employee information. Instead of fiddling with aging systems, HR and finance managers can utilise their time analysing data, identifying trends, and making data-driven decisions to improve overall productivity for the team and the company.
Scalable & Fully customised
Integrated payroll systems provide the flexibility to customise and scale the system as your business expands. For instance, managing teams through isolated payroll systems can get out of hand if your team grows. Manual entry of data for larger teams can result in more discrepancies, especially when multiple departments such as finance and HR have to maintain separate instances of the same information. Modern integrated solutions can automate processes, offer a single 360-degree view of employee data, and are easy to customise.
Seamless employee experience
Employees can get immediate access to their information, become more empowered and keep track of their paychecks, attendance, and benefits - all fundamental to enhance the support of employees and improve their work satisfaction.
Be alerted on issues as they arise and improve compliance
Integrated payroll software also makes HMRC compliance easier for businesses (with local statutory bodies like HMRC etc) with accurate and up-to-date headcounts. HR and finance managers can pull HR and payroll data from a single platform, providing a clear pathway for data synchronisation, reducing errors, and meeting compliance standards. Payroll professionals will be more productive when they do not have to spend time amending mistakes.
Facilitate progression
Growth and expansion are both great signs that your business is on track. However, growth can quickly become a frustrating experience without scalable systems in place. This is particularly true for payroll processing. An integrated system that includes payroll and HR & finance management software solves any issues that may arise from out-of-date systems.
Reduce or eliminate tedious repetitive work
Having an HR and finance integrated payroll system automates all your manual and tedious payroll processes including employee information management, payments, timesheet tracking, and more. It means no double data entry, less risk of errors, more productivity, and everything paperless!
Save time, and quit re-doing work
Reduce or even eliminate time spent on wage calculations, compensation, leave, and benefits management.
Instant access to records on employee attendance and performance
An automated interface grants employees direct access to their attendance and benefits data. Having direct access to their data improves productivity time for both employees and payroll professionals.
Streamlined expense management
With the automated system, reconciling payroll to general ledger becomes simplified, Financial integration provides your company with enhanced visibility into finance trends and metrics. You have real-time access to more information which promotes smarter decision-making and budgeting.
Gain better organizational visibility
One of the common challenges for HR and finance teams is gathering good data for reporting and analytics. With disparate systems, the collection, cleansing, and synchronisation of data is a manual and time-consuming process. The integrated solution easily solves these problems as they have built-in analytics, driving transparency with accurate data which can be leveraged to track and measure business metrics and create detailed reports via holistic view, saving valuable time for the team.
Data-driven decision through a 360-degree view of employee data
The data is easily accessible by both HR and finance departments on a single comprehensive platform with a 360-degree view, eliminating 24/7 record keeping and monitoring of employee information. Instead of fiddling with aging systems, HR and finance managers can utilise their time analysing data, identifying trends, and making data-driven decisions to improve overall productivity for the team and the company.
Scalable & Fully customised
Integrated payroll systems provide the flexibility to customise and scale the system as your business expands. For instance, managing teams through isolated payroll systems can get out of hand if your team grows. Manual entry of data for larger teams can result in more discrepancies, especially when multiple departments such as finance and HR have to maintain separate instances of the same information. Modern integrated solutions can automate processes, offer a single 360-degree view of employee data, and are easy to customise.
Seamless employee experience
Employees can get immediate access to their information, become more empowered and keep track of their paychecks, attendance, and benefits - all fundamental to enhance the support of employees and improve their work satisfaction.
Be alerted on issues as they arise and improve compliance
Integrated payroll software also makes HMRC compliance easier for businesses (with local statutory bodies like HMRC etc) with accurate and up-to-date headcounts. HR and finance managers can pull HR and payroll data from a single platform, providing a clear pathway for data synchronisation, reducing errors, and meeting compliance standards. Payroll professionals will be more productive when they do not have to spend time amending mistakes.
Facilitate progression
Growth and expansion are both great signs that your business is on track. However, growth can quickly become a frustrating experience without scalable systems in place. This is particularly true for payroll processing. An integrated system that includes payroll and HR & finance management software solves any issues that may arise from out-of-date systems.
Reduce or eliminate tedious repetitive work
Having an HR and finance integrated payroll system automates all your manual and tedious payroll processes including employee information management, payments, timesheet tracking, and more. It means no double data entry, less risk of errors, more productivity, and everything paperless!
Save time, and quit re-doing work
Reduce or even eliminate time spent on wage calculations, compensation, leave, and benefits management.
Instant access to records on employee attendance and performance
An automated interface grants employees direct access to their attendance and benefits data. Having direct access to their data improves productivity time for both employees and payroll professionals.
Streamlined expense management
With the automated system, reconciling payroll to general ledger becomes simplified, Financial integration provides your company with enhanced visibility into finance trends and metrics. You have real-time access to more information which promotes smarter decision-making and budgeting.
Extremely beneficial to your organization’s bottom line
Saves the management stake
In the unlikely event, your company faces a charge of labor violations, automated systems can prove very beneficial. If your company ever faces issues concerning hourly or wage noncompliance or a labor audit, maintaining an accurate, historical record can be the difference between having to pay costly penalties.
Helps your growth journey
New branches, mergers, and acquisitions can quickly introduce complex payroll systems throughout the organization. Throw in incompatible or outdated reporting and tax filing systems, and it can become a recipe for disaster. Businesses can eliminate redundant steps by adopting an integrated payroll and time management system.
Our payroll engine seamlessly integrates with HCM, HRM, financial, and ERP solutions
Our system-agnostic approach provides you with the freedom to select the best systems that provide you with the functionality you need. From any combination of vendors, you will collate all the data types you require for your payroll process (HR data, Payments & Deductions data, Expenses data, Time & Attendance data).
HR Integration
With HR Blizz HCM Connect you can integrate your HRIS as well as other sources of data (e.g. Time & Attendance, Benefits, Expenses, or even spreadsheets). Avoid the need for manual data re-entry, drive more real-time data inputs, and quickly validate data for accuracy.
Integration of your HRIS with other sources of data such as time sheets and benefits management.
Empowering employees to access and manage some aspects of their own employee data.
Central payroll management across different countries each with unique payroll requirements.
Finance Integration
With HR Blizz Finance Connect we generate automated General Ledger extracts from your Payroll system to feed into your Finance & Accounting system. The solution is flexible to align with your specific needs regarding data fields and data layout. It ultimately reduces manual intervention, accelerates the time to post data, strengthens the governance and improves the accuracy.
Generating automated extracts from your payroll system that feed into your finance system.
Streamlining expense management across different currencies, speeding up reimbursements and even, mobile reporting.
Implementing a successful global payroll integration
Useful checklist to guide your efforts.
Resolving common challenges as they arise
Challenge #1
Manual data entry is extremely time-consuming. Additionally, the issue of manual effort is the increase in inconsistencies between different systems (online and offline) and the possibility of error due to human-led effort.
Our solution
Reduce the amount of manual labor involved in payroll processing and increase the number of processes or steps that may be automated. Additionally, develop a system where everything drives from a single source of information which will allow for speedier decision making as well as reduce error and duplication.
Challenge #2
With multiple systems and people involved in a number of processes working across the payroll task, the possibility of data re-entry and duplication is very real. This not only prevents a true picture of the organization’s payroll landscape, it can create inconsistencies and lead to decisions driven by bad intelligence.
Our solution
Utilize a single dashboard across the organization which provides a standardized, consistent view of the state of business. This enables quicker alerting and better responsiveness on key issues as they arise.
Challenge #3
When your systems are not aligned and you have multiple points of data to review, there is a higher chance of potential fraud and slower response times to critical issues as they arise.
Our solution
The integration of payroll, HR and finance systems in a seamless manner, creates more process efficiency. The business is also able to detect and respond to crises, large or small, quickly. This strengthens the business in terms of their compliance and governance requirements.
Challenge #1
Manual data entry is extremely time-consuming. Additionally, the issue of manual effort is the increase in inconsistencies between different systems (online and offline) and the possibility of error due to human-led effort.
Our solution
Reduce the amount of manual labor involved in payroll processing and increase the number of processes or steps that may be automated. Additionally, develop a system where everything drives from a single source of information which will allow for speedier decision making as well as reduce error and duplication.
Challenge #2
With multiple systems and people involved in a number of processes working across the payroll task, the possibility of data re-entry and duplication is very real. This not only prevents a true picture of the organization’s payroll landscape, it can create inconsistencies and lead to decisions driven by bad intelligence.
Our solution
Utilize a single dashboard across the organization which provides a standardized, consistent view of the state of business. This enables quicker alerting and better responsiveness on key issues as they arise.
Challenge #3
When your systems are not aligned and you have multiple points of data to review, there is a higher chance of potential fraud and slower response times to critical issues as they arise.
Our solution
The integration of payroll, HR and finance systems in a seamless manner, creates more process efficiency. The business is also able to detect and respond to crises, large or small, quickly. This strengthens the business in terms of their compliance and governance requirements.
Looking for an integrated payroll solution?
We’ve got your back! We are introducing the latest version of the HMRC, Altinn, DIAN, LHDN-recognised payroll solution for your internal ERP & HCM, HR Blizz.
HR Blizz is the self-service cloud-based proprietary SaaS suite to automate global payroll processes and centralize international employees’ data management.
All global payroll data and employee information are unified into a single secure interface where data and workflows can be accessed from everywhere and from any device in real-time.