Payroll SaaS
Payroll Software in Turkey
Mercans offers a comprehensive Payroll Software, specifically crafted for Turkey. Our payroll software delivers powerful functionality, scalable architecture, and seamless integration across all modules. Featuring an intuitive and user-friendly interface, Mercans optimizes the user experience. Whether you operate as a single entity or a large conglomerate with regional or global reach, our integrated suite of payroll systems and Turkey payroll software will provide immediate benefits tailored to your needs.
Trusted the world over
Compliant with Ministry of Labour and Social Security (Turkey)
Ministry of Labour and Social Security (Turkey)
Mercans ensures 100% compliance with the Ministry of Labour and Social Security regulations in Turkey. Our robust payroll solutions are designed to be error-free and fully aligned with the latest legal requirements. By integrating advanced compliance protocols and rigorous checks, we guarantee that your payroll processes not only meet but exceed regulatory standards, providing peace of mind and reliability in every pay cycle.
Why Choose Mercans
- Native SaaS and Payroll Platform
- Manage All Employment Types
- Enterprise-Grade Solution
- Supports Multiple Currencies
- Global Presence and Multi-Country Payroll Capabilities
- Trusted by Fortune Global 500 and Multinationals
- Over 100 Integrations
- GDPR Certified, SOC 1 & SOC 2 Compliant
- ISO 20000 & ISO 27001 Certified
- OWASP ASVS 3.0 Compliant
- Fully Compliant with the Ministry of Labour and Social Security (Turkey)
Payroll Software Modules
Mercans offers a comprehensive payroll system in Turkey, featuring a suite of modules designed to streamline and ensure compliance with local regulations.
Identification Module
Define essential legal and company-specific parameters, including general accruals, payroll types, calculation formats, social security law articles, additional incomes, special deductions, tax deductions, tax brackets, and additional payrolls.
Payroll Module
Manage the entire payroll calculation process efficiently. This module handles creating payrolls, transferring data from Excel, calculating payrolls, merging payrolls, generating bank files and summaries, and producing dynamic payroll reports.
Social Security Module
Handle all SSI transactions, including e-declarations and legal reports, ensuring compliance with Turkish social security requirements.
Wage Increase Module
Process wage increases based on various criteria, enabling accurate and compliant adjustments to employee compensation.
Accounting Module
Create payroll accounting vouchers in alignment with your accounting systems, ensuring accurate financial reporting.
Budget Module
Develop and report on scenarios based on raise rates, and manage additional personnel definitions for budgeting purposes.
Security Module
Define user and system login roles to maintain secure access and protect sensitive payroll data.
E-payroll Module
Allow employees to access their payroll information anytime via web and mobile platforms, enhancing convenience and transparency.
Features of Payroll Software in Turkey
Payroll
Our payroll software offers comprehensive features to streamline and automate your payroll processes:
Gross and Net Salary Calculations
Accurately compute both gross and net salaries.
Payroll Production
Generate the desired number of payrolls for each employee on a periodic basis.
Wages and Allowances
Define and manage various wages and allowances within the payroll.
Seniority and Notice Calculations
Automatically calculate seniority and notice periods.
Online Transfers
Facilitate SGK (Social Security), İşkur (Employment Agency), and bank transfers electronically.
Incentive Management
Track and apply all incentive practices up-to-date, with standard reports prepared and implemented through expert business partners.
Detailed Reporting
Access and produce payroll detail reports and summaries online.
Accounting Integration
Perform accounting transfers with ease.
Difference Payrolls
Calculate and manage difference payrolls effortlessly.
Bulk Transfers
Execute bulk score transfers efficiently.
Enforcement and Deductions
Automatically handle enforcement proceedings and salary deductions.
PDKS Integration
Ensure seamless integration with PDKS (Physical Access Control Systems).
Our payroll software streamlines all processes including declarations, BES, SGK, retirement, incentives, and legal compliance, significantly reducing workload and error margins.
Activation and Onboarding Process
Start by creating parallel payrolls for up to two periods to align your current payroll processes with our system. Standardize differences between your existing payrolls and those generated by our software to ensure consistency.
Track all personnel information, including leave, payroll, expenses, advances, and overtime, from a single platform.
Managing Employee Information
- Payroll Transactions: Our platform handles all payroll transactions seamlessly, including the preparation of wage payment slips and payroll summaries. It performs payroll calculations and securely stores employees’ personal payroll data. Automated systems manage and archive bank salary payment lists, calculate compensations, and generate exit documents when employment contracts are terminated. Additionally, the system processes enforcement and BES transactions and integrates timesheet management with PDKS reports.
- Reporting and Compliance: The system ensures accurate reporting on employer costs and handles SSI tracking, notification procedures, and SGK employment entry and exit processes. It calculates social security and tax payment amounts, monitors incapacity report procedures, and manages İŞKUR registrations. We provide comprehensive legal consultancy for issues related to the Social Security Institution and Labor Law, and manage reporting for SSI Debt Inquiry, Trust Inquiry, Accrual Report, and No Debt Letter.
- Declaration Procedures: We handle declaration procedures efficiently, including the preparation of summary and service declarations (MUHSGK) and workplace-based accrual reports.
- R&D Payroll Transactions: The platform supports R&D payroll transactions by preparing R&D payrolls with income tax and SSI exemptions.
Payroll Compliance
Audit your payrolls to ensure compliance with Labor, Social Security, and Finance legislation, as well as legal regulations. Accurately calculate and register income tax and SSI exemptions, record all types of compensation, and correctly integrate prepared payrolls into MUHSGK declarations.
Configure Salary Structure
Define and create salary structures, including basic allowances and transfers, and review components based on industry standards and employee categories.
Payroll Parameters
Ensure accurate payroll calculations by aligning our software with the latest payroll parameters. Configure company-specific calculations, minimize data entry errors with control reports, and handle independent calculations for dispersed organizational structures. Define unlimited additional earnings and custom deductions, and manage employer-contributed insurance tracking. The software also allows for mobile access to payroll information.
Pay Salaries
Our payroll management software supports various payment modes such as cheques, bank transfers, and cash, capturing the necessary details for each method.
Self Service
Employees and managers can view and update their information, manage leave, overtime, and travel requests, and handle document requests within their authority. Payrolls are accessible online, and employee liabilities can be tracked and managed effectively. This module enhances HR efficiency by sharing processes with unit managers and employees, supporting strategic HR initiatives and allowing HR teams to focus on strategic matters.
Payroll Compliance & Salary Configuration
Pay Structure & Payroll Parameters
Self Service
Payroll Implementation
Mercans’ standard payroll implementation process for Turkey is designed to ensure a seamless transition to our payroll system. This process is customized to address the specific needs of each client, with timelines and deliverables adjusted based on complexity, data availability, and the number of parallel runs required. Here’s an overview of the key steps involved in our implementation process:
Implementation Planning
- Assign resources and define roles for the project.
- Conduct a kick-off meeting to outline objectives and confirm the scope.
- Develop a detailed implementation calendar and plan.
- Provide a welcome package with project details and contacts.
- Schedule regular update calls or emails to monitor progress.
- Obtain sign-off on the project scope.
Requirements Gathering
- Hold workshops to understand client needs and document them.
- Complete business blueprinting to detail requirements and perform a gap analysis.
- Define and document any customization needs.
- Obtain sign-off on requirements to ensure they align with client expectations.
- Establish a comprehensive list of payroll-specific requirements.
System Configuration
- Set up configurations tailored to the payroll system’s version and Turkish requirements.
- Customize the wage type catalog for relevant pay components.
- Configure data dictionaries and necessary interfaces for data integration.
- Adapt reports to comply with Turkish regulatory standards.
- Set up Employee Self-Service (ESS) and Manager Self-Service (MSS) features.
Data Migration
- Migrate employee and payroll master data and verify its accuracy.
- Obtain sign-off on the migrated data to ensure correctness.
- Ensure data integrity and completeness before proceeding with further steps.
Test Payroll Run
- Conduct simulation payroll runs to validate system configurations and perform parallel runs with existing systems.
- Complete test run sign-offs to confirm accuracy and execute end-to-end testing.
- Conduct user acceptance testing (UAT) and address any issues identified.
Payroll Management Transition & Sign-off
- Develop a transition plan for moving to live payroll and provide user training.
- Implement a hypercare plan for post-go-live support and an escalation plan for critical issues.
- Create a fallback plan for potential disruptions and complete a go-live checklist for final sign-off.
Payroll Integration
Mercans Turkey excels with its advanced payroll integration capabilities, offering a comprehensive solution tailored to meet local and global needs. By seamlessly connecting with Turkish tax authorities and integrating with major HCM and workforce management platforms, Mercans Turkey ensures efficient, compliant, and accurate payroll processing.
Integration with Local Tax Authorities
Ministry of Labour and Social Security (Turkey)
Mercans Turkey integrates directly with the Turkish tax authority, the Ministry of Labour and Social Security (Turkey), to streamline compliance and reporting. This integration ensures that all payroll submissions, including social security contributions and tax declarations, are handled accurately and efficiently. By connecting with local tax authorities, Mercans Turkey simplifies the complexities of local tax regulations, reducing administrative burden and minimizing errors.
Integration with HCM/HRMS/Workforce Management Platforms
This integration ensures a unified experience between HR administration and payroll processing. Through the Employee Self-Service (ESS) feature, employees can manage their payroll tasks, such as submitting worked hours or declarations, which are instantly processed within the payroll system once approved. This streamlined integration enhances productivity and reduces errors for both employees and HR administrators.
Custom Integrations
Mercans Turkey also provides custom API integrations tailored to various industries, including:
- Hospitality
- Catering
- Theme Parks
- Transport
- Sports
- Construction
- Healthcare
- Events
- Promotional Sectors
- Greenhouse Horticulture
- Fresh Produce
Our cloud-based solutions integrate seamlessly with other applications, minimizing manual data entry and reducing errors. In 2022, we enhanced Nmbrs with ten new integrations, further boosting connectivity and efficiency.
Turkey Payroll Reports - Standard, Statutory and Year-End Reports
Mercans’ payroll software in Turkey is designed to produce a diverse array of reports, ensuring compliance with both standard and regulatory requirements. These reports offer transparency, accuracy, and seamless integration with financial and regulatory systems.
Mercans Standard Reports
| Report | Description |
|---|---|
| Gross to Net Report | Provides a detailed breakdown of all payments and deductions per employee, from gross to net pay. |
| Payslips | Generates individual payslips in PDF format for each employee, reflecting complete payroll details. |
| Individual Variance Report | Compares net payments by employee between the current and previous months, highlighting any discrepancies. |
| Bank File | Creates a bank file formatted according to the client’s or bank’s specifications for payment processing. |
| GL Finance File | Supplies a finance file in hrX Exchange standard format for integration with financial systems. |
| Payment Report | Outlines details of employee payments, including net pay, ensuring transparency in payroll disbursements. |
Statutory Standard Report
| Report | Local Name | Frequency | Description |
|---|---|---|---|
| Statutory Filings | Loonaangifte | Payroll | Report for statutory payroll filings. |
| Pension Filings | Pensioenaangifte | Monthly | Report for monthly pension contributions. |
| Additional Unemployment Benefit | PAWW | Monthly | Report for additional unemployment benefits. |
| Payroll Register | Loonstaat | Payroll | Statutory payroll documentation. |
Semi-Statutory Reports
| Report | Local Name | Frequency | Description |
|---|---|---|---|
| Collective Payroll Register | Verzamelloonstaat | Payroll | Collective payroll register for audits and reviews. |
| Cumulative Payroll Register | Cumulatieve Verzamelloonstaat | Payroll | Summarizes payroll data cumulatively over time. |
| SSC Payroll Register | Premieloonstaat | Payroll | Details social security contributions. |
| Cumulative SSC Payroll Register | Cumulatieve Premieloonstaat | Payroll | Summarizes social security contributions over a period. |
Our payroll software for Turkey ensures that employers are notified of due dates for tax declarations and that guidelines are followed as per local labor laws. This includes the necessary notifications for onboarding and offboarding employees to the local authorities. These comprehensive reports are crafted to meet all statutory and regulatory obligations, ensuring efficient payroll management and precise compliance for businesses operating in Turkey.
| Report/Declaration | Statutory Body | Filing Frequency | Due dates | Purpose |
|---|---|---|---|---|
| MUH SSI (MUH SGK-103B) | Revenue Administration (Gelir İdaresi baskanlıgı) | Monthly | By the 26th of the subsequent month | To declare income tax, stamp tax, the employee's share of social security premium and unemployment premium deductions. |
| IGB- New Hire Registration Form | Sosyal Güvenlik Kurumu (SGK) | Case by Case | Latest 1 day before EE's start date | New hired employees’ registration to Social Security authority |
| IAB - Termination Declaration | Sosyal Güvenlik Kurumu (SGK) | Case by Case | During 10 days after EE's termination date | Termination of employees’ notification to be sent to Social Security authority |
Benefits of Payroll Software
Mercans provides a robust payroll solution designed to optimize payroll administration and HR processes in Turkey. Here’s how our software benefits your organization:
Direct Control
Manage payroll internally through our application, removing the need for external processors and ensuring complete control over your payroll operations.
Unified Platform
Handle payroll, HR functions, and employee leave requests all within a single platform, simplifying your administrative tasks and enhancing efficiency.
Automation
Automate routine tasks to cut down on errors and ensure precise payroll processing, freeing up time for more strategic initiatives.
Tailored Workflows
Personalize over 150 workflows to fit your specific business requirements, boosting operational efficiency and adaptability.
Focus on Strategy
Redirect the time saved from automation towards strategic activities that drive your business forward.
Effortless Connectivity
Easily integrate with leading HR and payroll systems like SAP SuccessFactors, Workday, and Oracle, creating a cohesive workflow across platforms.
Unified Access
Keep all employee data in one centralized location for streamlined access, updates, and analysis.
24/7 Availability
Empower employees with around-the-clock access to their personal information through the mysdworx app.
24/7 Access
Access payroll data anytime and from anywhere, ensuring you stay informed and responsive.
Transparent Pricing
Enjoy a clear pricing structure with a fixed monthly fee plus a per-employee charge, with no hidden costs.
Dedicated Support
Benefit from expert support and advice to fully leverage the software’s capabilities.
Secure Data Management
Protect your data with secure online processing and self-managed backups, ensuring data integrity and safety.
Compliance Assurance
Stay up-to-date with the latest fiscal and employment regulations through continuous software updates, ensuring ongoing compliance.
Core Features
Additional Key Features
This content was prepared for informational purposes only. As local laws & regulations keep on changing, please consult your tax & legal advisors.
Request a demo
Our team will guide you through our powerful payroll solutions and show you how we can tailor our services to fit your needs.