Payroll
Software in
Egypt

Features of Payroll Software in Egypt

Mercans Payroll Software offers an efficient and streamlined approach to payroll processing, ensuring quick and accurate calculations of salaries and wages. Our program simplifies payroll management and encompasses a wide range of functionalities designed to meet the needs of your organization.

Payroll and Wage Calculations

The payroll and wages calculation program offers a streamlined approach to payroll processing, ensuring efficiency and speed. It determines salaries for specific jobs or employees and manages salary constants and variables, including entitlements, deductions, and benefits. The program facilitates salary transfers to bank accounts, tracks daily wage transactions, and allocates wage costs to branches or projects. Additionally, it provides timely salary notifications, supports electronic document archiving, handles employee dues, and offers a range of reports.

Salary Calculation

This program calculates net salaries by incorporating benefits and deductions. Benefits include fixed elements like basic salary and housing allowance, and variable components such as overtime and travel allowances. Deductions may be fixed, such as taxes and insurance contributions, or variable, like penalties for delays and absences. It automates the insurance process, ensuring accurate calculation and deduction of both employee and company social insurance contributions.

Customizing Salaries Based on Job Roles

The program allows for customized salary specifications based on job roles or individual employees. For example, travel allowances can be tailored to the work location and job position, resulting in different allowances for similar roles, such as site engineers versus supervisors. This ensures compensation is fair and reflective of job responsibilities.

Simplified Salary Determination

Easily determine salaries for specific jobs or employees with customized compensation based on roles and responsibilities.

Flexible Salary Constants and Variables

Define salary constants and variables, including entitlements, deductions, and benefits, covering both fixed and variable components.

Automated Salary Transfers

The software automates salary transfers to bank accounts, including allocations to respective branch accounts in organizations with multiple branches.

Daily Wage Operations Tracking

Track wage-related transactions daily to ensure accurate financial reporting and statements.

Branch and Project Cost Allocation

Allocate wage costs to specific branches or projects for precise performance and profitability evaluation.

Cost Centers Management

Link salaries to departmental cost centers for accurate tracking and reporting of team or department costs.

Salary Notifications

Provide employees with timely notifications of their salary entitlements, detailing any entitlements, deductions, and benefits.

Payroll Implementation in Egypt

Mercans’ payroll implementation process for Egypt is designed to facilitate a seamless transition to our advanced payroll system. This process is tailored to meet the unique needs of each client, with timelines and deliverables varying based on project complexity, data availability, and the number of parallel runs required. Below is an overview of the key steps involved in our implementation process.

Implementation Planning

• Resource Allocation: Assign resources and define roles for the project team.
• Kick-off Meeting: Conduct a kick-off meeting to establish objectives and confirm project scope.
• Detailed Planning: Develop a comprehensive implementation calendar and project plan.
• Welcome Package: Provide a welcome package containing project details and key contacts.
• Progress Monitoring: Schedule weekly update calls or emails to track progress.
• Scope Sign-off: Obtain sign-off on the project scope from all stakeholders.

Requirements Gathering

• Client Workshops: Hold workshops to understand and document client needs.
• Business Blueprinting: Complete detailed business blueprinting and perform a gap analysis.
• Customization Documentation: Define and document any customization needs.
• Requirements Approval: Obtain sign-off on requirements to ensure they meet client expectations.
• Comprehensive List: Establish a thorough list of payroll-specific requirements.

System Configuration

• Tailored Configurations: Set up configurations that align with Egyptian payroll regulations and requirements.
• Wage Type Customization: Customize the wage type catalog to include all relevant pay components.
• Data Integration: Configure data dictionaries and necessary interfaces for seamless data integration.
• Report Adaptation: Adjust reports to meet Egyptian regulatory standards.
• Self-Service Features: Set up Employee Self-Service (ESS) and Manager Self-Service (MSS) functionalities.

Data Migration

• Data Migration: Migrate employee and payroll master data while confirming its accuracy.
• Data Sign-off: Obtain sign-off on the migrated data to ensure correctness.
• Integrity Verification: Verify data integrity and completeness before proceeding to the next steps.

Test Payroll Run

• Simulation Payrolls: Conduct simulation payroll runs to validate system configurations and perform parallel runs with existing systems.
• Test Run Sign-offs: Complete test run sign-offs to confirm accuracy and execute end-to-end testing.
• User Acceptance Testing (UAT): Conduct UAT and address any issues that arise.

Payroll Management Transition & Sign-off

• Transition Plan: Develop a detailed transition plan for moving to live payroll.
• User Training: Provide training for users to ensure a smooth transition.
• Post-Go-Live Support: Implement a hypercare plan for support after go-live, along with an escalation plan for critical issues.
• Fallback Planning: Create a fallback plan for potential disruptions.
• Go-Live Checklist: Complete a go-live checklist to finalize sign-off.

Egypt Payroll Reports - Standard, Statutory and Year-End

Mercans offers a comprehensive set of payroll reports tailored for Egypt, covering standard, statutory, and year-end reporting requirements. These reports ensure that your payroll process is compliant, efficient, and aligned with local regulations.

Standard Payroll Reports

These reports provide essential information for routine payroll processing, financial management, and auditing. They include detailed payslips, financial reports, and payroll audits.

Statutory Reports

These reports are essential for compliance with local tax regulations and employment laws. They include forms related to new starters, leavers, and various tax returns.

Detailed Employee Reports

These reports offer in-depth insights into employee financials, including details about advances, benefits, deductions, and departmental breakdowns.

Staff Reports

These reports are designed to track employee data, insurance details, attendance records, and other key staff metrics.

Additional Reports

These supplementary reports provide further insights into workforce management, contracts, attendance, and financial summaries, offering a comprehensive view of payroll and employee-related data.

Benefits of Payroll Software

Payroll Management

Mercans Payroll Software is a cloud-based solution that offers streamlined payroll management processes tailored for organizations in Egypt. Our software simplifies the maintenance of employee records, such as profiles and performance, while ensuring accurate payroll calculations based on attendance and leave.

Manage Payroll with Mercans

• Configure Salary Structure: Easily define and create your salary structure, including basic allowances, transfers, and more. Review and adjust salary structure components to align with your industry standards, specifications, and employee categories.
• Automate Payroll: Effortlessly integrate payroll with the attendance and leave module for real-time attendance tracking, making it simple to calculate payment dates and process payroll accurately.
• Process Payroll: With just a click, you can process payroll, simplifying payroll transactions. Once you click on “Generate Payroll,” the system automatically calculates the salary for all employees, including advances and deductions.
• Pay Salaries: Mercans Payroll Software allows you to pay salaries through multiple payment methods, including checks, bank transfers, and cash, capturing the necessary payment details accurately.
• Impact on Financial Statements: Payroll doesn’t end with the distribution, reconciliation, or payment of salaries. Our payroll system ensures seamless connectivity between your finance and payroll teams, allowing for the automatic generation of journal entries that impact your financial statements.