Employer of Record (EOR) Nigeria
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An Employer of Record assumes the role of the legal employer for workers in Nigeria. Often recognized as a Global Professional Employer Organization (Global PEO), this function entails comprehensive management of various employment aspects. Responsibilities encompass ensuring strict adherence to local labor laws and regulations, overseeing critical tasks like payroll, tax compliance, and statutory benefits, as well as formulating employment agreements.
Key responsibilities of the Employer of Record (EOR) include:
- Ensuring the worker’s employment aligns with the country’s legal requirements.
- Managing the local payroll procedures.
- Handling the filing of employment-related taxes and essential documentation.
- Providing the worker with accurate payslips.
- Disbursing the worker’s salary payments promptly.
Simplify your global expansion endeavors through our Global PEO services, offering a streamlined solution without the need for entity setup. As your Employer of Record (EOR) in Nigeria, we guarantee legal compliance, and Intellectual Property protection, freeing your business to concentrate on its core functions. With seamless facilitation of global mobility, work visas, and the establishment of a diverse and efficient global workforce, partner with Mercans for a compliant and efficient employment experience in Nigeria.
EOR Solutions in Nigeria
- EOR for Prospective Employees: Mercans offers seamless Employer of Record (EOR) solutions for businesses that have already identified their ideal candidates in Nigeria. Our services encompass every aspect of the employee lifecycle, ensuring compliance with Nigeria labor laws and regulations.
- EOR + Recruitment: For those seeking assistance in talent acquisition, our EOR and recruitment services provide a holistic solution. We tap into our extensive network and expertise to help you find, onboard, and retain top talent, streamlining your expansion into the Nigeria market.
- Visa Sponsorship and Global Mobility: Navigating the intricacies of expatriate employment is simplified through our visa sponsorship and global mobility services. We facilitate the relocation of your international workforce, ensuring compliance with Nigeria immigration and employment laws.
- AOR for Contractor Payments: Businesses grappling with contractor payments can leverage our Assistance on Record (AOR) services. We handle the complexities of contractor payments, guaranteeing accuracy and compliance.
- Converting Freelancers to Employees: Mercans supports the transition from independent contractors to permanent employees in Nigeria. Our expertise ensures smooth conversions while adhering to legal requirements.
- HCM Integration: Integrate Mercans’ EOR services seamlessly with your HCM system in Nigeria for real-time data exchange, enhanced compliance, and cost-efficiency. Trust our expertise for a unified, compliant, and efficient approach, elevating your workforce management and payroll operations.
Employment Contracts in Nigeria
The contract of employment serves as the cornerstone in labor law, governed by the general principles of contract law. It is the written document that delineates the relationship between an employer and an employee, encapsulating the mutual needs for labor and wages. Just like any contract, a contract of employment must exhibit essential elements such as offer, acceptance, consideration, intention to create legal relations, capacity to contract, certainty, and legality. The offer in labor law represents the employer’s expression of a need for labor, while acceptance constitutes the employee’s unqualified assent to the terms offered. Consideration, often wages, underlines the reciprocal promises exchanged. The intention to create legal relations, capacity to contract, certainty in terms, and legality in object and manner of performance further solidify the contractual bond.
In Nigeria, the Labor Act (Cap 198) outlines the minimum terms that certain employment contracts must encompass. Express terms are those explicitly agreed upon, either orally or in writing, with Section 7 of the Labor Act mandating the recording of essential particulars. Implied terms, not expressly made but forming part of the contract, draw from common law, collective agreements, workplace notices, customs, practices, and statutory provisions. The understanding of these concepts illuminates the intricate landscape of contract employment in the Nigerian context, shaped by relevant legislations and the inherent dynamics of the labor market.
Probation Period
Within the initial three months of the employee commencing employment, akin to a probationary phase, the employer must comply with section 7 of labor law by furnishing the employee with a written statement of particulars or documents.
Nigerian staff may be required to serve a probationary period of three (3) to six (6) months, depending on their level of responsibility.
It is possible, however, that some organizations may extend a worker’s probation period to a year depending on their policies.
Notice Period
The duration of the notice period for terminating an employment contract is typically agreed upon by the parties involved. In situations where the employment contract does not specify a notice period, the Supreme Court, as seen in Idufueko v. Pfizer Products Limited (2014) 12 NWLR (Pt. 1420) page 96 at 119, implies a reasonable notice sufficient for termination. The determination of a reasonable notice considers factors such as the nature of employment, length of service, and provisions outlined in the Labour Act, 2004. An example is the case of Talo Tuwa Sunday v. Zenith Bank Plc. (2015) 56 N.L.L.R. (Pt. 192) 460, where one month was deemed reasonable for an employee with a service period of a year and 8 months.
In instances where there is no notice clause or a written contract, the statutory minimum notice period, as outlined in the Labour Act, 2004, is adopted. According to Section 11 (1) of the Labour Act, either party can terminate the contract with the following minimum notice periods:
Three months or less
One dayMore than three months but less than two years
One weekTwo years but less than five years
Two weeksFive years or more
One monthWhile some argue that the Labour Act is limited to certain worker classes, the Supreme Court in Saraki v FRN (2016) 3 NWLR (pt 1500) 531 at 631 E emphasizes that the statute’s interpretation should consider all its parts together. In the case of Osuki v. Lubrik (NICN/YEN/49/2017), the National Industrial Court held that Section 20 of the Labour Act applies in cases without a written employment contract. Consequently, when parties fail to agree on the notice period, Section 11 (2) of the Labour Act becomes applicable.
Working Hours
The typical workweek duration in Nigeria is 48 hours, spread over 8 hours each day. Alternatively, a 40-hour workweek with 8 hours per day is widely accepted. While there is no specific legal requirement regarding the amount of overtime compensation, it is essential for the terms of overtime to be clearly specified in the employment contract.
Employees vs Independent Contractors in Nigeria
Criteria | Employee | Independent Contractor |
---|---|---|
Definition | Works for the employer on a regular basis. | Self-employed person providing services for a fee. |
Control and Independence | Gives up elements of control and independence. | Free from control or influence of the company. |
Contract Type | Contract of employment (Master-servant). | Service/Independent Contractor Agreement. |
Control of Work | Employer controls time, tools, and manner of work. | Independent contractor controls how work is done. |
Work Tools and Equipment | Uses tools and equipment provided by the employer. | Provides own work tools and equipment. |
Business Operation | Generally operates as an individual. | May operate as a sole proprietor, partner, or company. |
Marketing Services | Usually restricted due to employment contracts. | Openly markets services as they are in control of their business. |
Industry Expertise | May receive training for the job. | Brings specialized expertise to the work. |
Tax Responsibilities | Taxes withheld and remitted by the employer. | Responsible for filing personal income tax returns and remitting taxes. |
Payment Control | Receives a specified salary at regular intervals. | Compensated for services provided, usually after issuing an invoice. |
Employment Duration | Usually works for an indefinite period. | Typically engaged for specific projects for a shorter duration. |
Subcontracting/Delegating Work | Generally does not subcontract work. | May subcontract or delegate work as they control how work is done. |
Payroll in Nigeria
Minimum Wages
As of January 2024, the prevailing minimum wage in Nigeria stands at NGN65,000.00 per month, and this rate has been in effect since September 1, 2023. All figures are denoted in Nigerian Naira.
Payroll Cycle
In Nigeria, payroll can occur on a monthly, bi-weekly, or weekly basis, and salary disbursements must be made at least once every month.
Mercans’ Payroll Capabilities in Nigeria
Payroll Frequencies
Mercans offers flexible payroll frequencies, including monthly, bi-weekly, or weekly, catering to the diverse needs of businesses operating in Nigeria.Timely Disbursements
Our payroll services guarantee timely and accurate salary payments, adhering to the regulatory requirement of at least once a month.Compliance Assurance
Mercans ensures strict compliance with Nigerian payroll regulations, handling tasks such as tax calculations, benefit administration, and adherence to labor laws.Experienced Team
With a team of experienced professionals, Mercans provides tailored payroll solutions, addressing the unique requirements of businesses in Nigeria.Error-Free Processing
Our streamlined payroll processes aim at minimizing errors, offering a reliable and efficient system for managing payroll operations.Multi-Currency Payments
Mercans facilitates multi-currency payments, allowing businesses to operate seamlessly in a global environment, ensuring flexibility in handling diverse currencies as needed.Focus on Core Business
Partnering with Mercans enables businesses to focus on their core activities, confident in the knowledge that their payroll operations are handled with precision and efficiency.Social Security in Nigeria
The Employees’ Compensation Act (ECA) 2010 establishes provisions for compensating workers or their dependents in cases of death, injury, disease, or disability occurring during employment.
Applicable to both public and private sectors, the Nigeria Social Insurance Trust Fund (NSITF) covers all employers and employees, with the exception of members of the Armed Forces of the Federal Republic of Nigeria. Employers are mandated to contribute 1% of their employees’ monthly payroll to the NSITF.
It is important to note that this contribution is not deducted from the employees’ monthly salary; instead, it is a statutory obligation imposed on the employer. Payment must be remitted by the employer before the 16th day of the succeeding month following the salary payment. Failure to comply may result in a penalty of 10% for late or unremitted 1% of the monthly payroll.
National Housing Fund (NHF)
National Health Insurance Scheme (NHIS)
Personal Income Tax
Pension Fund
Industrial Training Fund (ITF)
Nigeria Social Insurance Trust Fund (NSITF)
Employee Hiring Cost in Nigeria
Let’s consider a scenario where an employer in Nigeria decides to hire an employee with a gross annual salary of NGN 9,999.96. In addition to the gross salary, there are various employer costs associated with the employment.
Gross Annual Salary: NGN 9,999.96
This represents the total amount the employee will receive before any deductions.Total Annual Employer Costs: NGN 1,389.96
This includes additional costs that the employer bears beyond the gross salary. It encompasses various factors such as statutory contributions, benefits, and other expenses related to the employment relationship.Total Annual Cost: NGN 11,389.92
The total annual cost is the sum of the gross annual salary and the total annual employer costs. This amount reflects the overall financial commitment the employer needs to make for the employment arrangement.In this hypothetical example, the employer is not only responsible for the employee’s salary but also incurs additional expenses associated with maintaining the employment relationship. These costs may include contributions to social security schemes, health insurance, and other benefits, contributing to the total annual employer costs.
It is crucial for employers to consider these comprehensive costs when budgeting and planning for hiring in order to have a clear understanding of the financial implications associated with each employee.
Gross Annual Salary | USD 9,999.96 |
Total Annual Employer Costs | USD 1,389.96 |
National Pension Fund | USD 999.96 |
National Social Insurance Trust | USD 99.96 |
Industrial Training Fund | USD 110.04 |
Life insurance (GPA) | USD 180.00 |
Total Annual Cost | USD 11,389.92 |
Personal Income Tax
Individuals residing in Nigeria are subject to taxation on their global income. In the context of employment, non-resident individuals become liable for taxation in Nigeria if their employment duties are wholly or partially performed within the country. However, exemptions apply when the duties are carried out on behalf of a foreign employer, the employee’s remuneration is not borne by the employer’s fixed base in Nigeria, and the employee’s remuneration is subject to tax in another country under a Double Taxation Treaty (DTT) with that country. Foreign individuals earning business profits in Nigeria are taxed under Section 6 of the PITA when a fixed base or taxable presence is established, subject to existing treaties.
The introduction of Section 6(A) of the PITA incorporates Significant Economic Presence (SEP) rules for the taxation of non-resident individuals, executors, or trustees engaged in a trade or business involving technical, professional management, or consultancy services for residents in Nigeria. The definition of SEP is yet to be specified by the Ministry of Finance.
Personal income tax rates are outlined in the table below, summarizing taxable income tax bands and applicable rates on an annual basis. Employees earning up to the national minimum wage (currently NGN 30,000) are exempt from tax or monthly PAYE deductions.
Annual Income (NGN) | Personal Income Tax (PIT) Rate (%) |
---|---|
First 300,000 | 7 |
Next 300,000 | 11 |
Next 500,000 | 15 |
Next 500,000 | 19 |
Next 1,600,000 | 21 |
Above 3,200,000 | 24 |
A minimum income tax of 1% of total income is payable when a taxpayer has no taxable income due to personal reliefs, allowances, or when the total income results in a tax lower than the minimum tax
Employee Benefits in Nigeria
In compliance with Nigerian employment regulations, certain employee benefits are statutorily mandated, while others are considered common practice. Here’s an overview of both:
Statutory Employee Benefits
Leave Entitlements
- Employers are obligated to provide a minimum of 12 sick days annually, with the provision that employees must furnish proof of sickness from a licensed medical practitioner.
- All employees are entitled to six days of statutory leave after completing 12 months of employment.
Maternity and Paternity Leave
- Employers must grant a minimum of 12 weeks of maternity leave, beginning up to six weeks before childbirth. During this period, the employee is entitled to receive at least 50% of their regular salary.
- While there is no federal regulation for paternity leave, certain states like Lagos and Enugu provide for two and three weeks of paternity leave, respectively.
Pension Plans
As per the Pension Reform Act 2014, both employers and employees are required to contribute to the Nigerian pension fund. Employers contribute 10%, while employees contribute 8%, contributing to the employees’ retirement savings accounts.Working Hours and Overtime
- The standard Nigerian workday is eight hours, with a mandatory one-hour break for employees working more than six hours.
- The workweek is set at 48 hours, and employees are entitled to one paid rest day weekly. Overtime pay should be provided for work beyond these thresholds, with the rate specified in the employment contract.
Insurances
- Under the Employee Compensation Act 2010, employers must contribute 1% of their monthly payroll to the Employee Compensation fund, managed by the Nigerian Social Insurance Trust Fund. This federal insurance covers work-related injury, disability, disease, or death.
- Employers are required to purchase group life insurance for Nigeria-based employees, with coverage valued at least three times their annual salary.
Minimum Wage
The minimum wage in Nigeria, effective 2023, is ₦30,000 (approximately $75) per month, and all payments must be converted to nairas for legitimacy.Public Holidays
There are 11 government-declared public holidays in Nigeria, and employees must be compensated for these days.Common Employee Benefits
13th-Month Bonus (13th Salary)
This additional month’s salary is a common practice in Nigeria.General Annual Bonus
Employees may expect a general annual bonus as part of their compensation.Performance-Based Quarterly or Annual Bonuses
Bonuses tied to individual or company performance are commonly offered, although not mandated by law.Termination Policy in Nigeria
When navigating the process of employee termination in Nigeria, employers must carefully address the following aspects:
Termination Letter
Payments to the Employee
International Best Practices
In conclusion, a thorough and compliant termination process not only safeguards the employer against legal challenges but also upholds the principles of fairness and transparency, aligning with evolving international labor norms recognized by the National Industrial Court of Nigeria.
Work Permit in Nigeria
As of March 2023, individuals seeking entry into Nigeria for various purposes can avail themselves of three primary types of visas:
Short Trip Visa
Valid for a three-month period.Temporary Residence Visa
- Offers varying sub-categories.
- Valid for up to two years.
Permanent Residence Visa
Designed for long-term residency.Employment, Temporary Residence Visa and CERPAC
Foreign nationals intending to work in Nigeria must obtain a Temporary Residence Visa, although this alone does not confer the right to work. To work legally, individuals also need a Combined Expatriate Residence Permit and Aliens Card (CERPAC), a comprehensive permit covering residency and work privileges.
Requirements for Temporary Residence Visa
Requirements for CERPAC Card
Application Process
Before DepartureTop Skills In demand in Nigeria
Graphic Design
Creative professionals crafting visual content.3D Modelling and Animation
Specialists creating dynamic visual experiences.Video Editing
Experts refining and enhancing video content.Cloud Computing
Technologists managing and optimizing cloud resources.Programming & Coding
Skilled coders developing software applications.Web Development
Web architects constructing dynamic and responsive sites.Digital Marketing
Marketing strategists leveraging online platforms.Cybersecurity
Professionals safeguarding digital systems.Data Science & Analytics
Analysts interpreting and deriving insights from data.Artificial Intelligence (AI)
AI specialists creating smart, automated systems.Mobile App Development
Developers crafting applications for mobile platforms.UI/UX Design
Designers focusing on user interface and experience.Content Creation
Creators generating engaging digital content.Project Management
Skilled managers overseeing successful project execution.Blockchain Development
Developers working on decentralized applications.E-commerce Management
Professionals driving online business strategies.Network Administration
Administrators ensuring efficient data network operations.UI/UX Design
Designers enhancing user interface and experience.Customer Relationship Management (CRM)
Experts managing customer interactions and data.Search Engine Optimization (SEO)
Specialists optimizing digital content for search engines.Conclusion
In the vibrant landscape of Nigeria’s evolving workforce, Mercans stands as a trusted partner, providing cutting-edge Employer of Record (EOR) solutions. Our tailored services seamlessly navigate the complexities of compliance, payroll, and workforce management. With a commitment to efficiency, innovation, and local expertise, Mercans empowers businesses to thrive in the dynamic Nigerian market. Explore the limitless possibilities with Mercans as your dedicated EOR partner, ensuring success in every employment facet.