Payroll SaaS
Payroll Software in the UK
With the ever-evolving landscape of employment regulations and the increasing complexity of compensation structures, companies need a reliable and efficient payroll solution. Mercans has emerged as a leader in the UK payroll software market, offering innovative payroll software in the UK that simplifies and streamlines the payroll process. Recognized for its user-friendly interface, robust features, and exceptional customer support, Mercans is transforming how businesses manage their payroll. This introduction explores the key benefits of Mercans’ UK payroll software, showcasing why it is considered the best choice for companies looking to optimize their payroll operations and ensure compliance in a rapidly changing regulatory environment.
Trusted the world over
Compliant with HMRC
HM Revenue & Customs (United Kingdom)
Mercans Payroll Software is the leading payroll system in the UK, meticulously designed to ensure compliance with all statutory regulations and laws set forth by HM Revenue and Customs (HMRC). Our payroll software prioritizes harm reduction by implementing real-time updates that allow businesses to seamlessly integrate the latest changes in tax codes and employment legislation, minimizing the risk of non-compliance and potential penalties. Notably, Mercans’ HR Blizz™ is recognized as a paid-for software for reporting PAYE (Pay As You Earn) by the UK government’s tax authority, further solidifying its credibility and reliability. With comprehensive reporting tools and an intuitive interface, Mercans empowers organizations to manage their payroll processes efficiently, safeguarding against costly errors and fostering a culture of trust and reliability among employees.
Why Choose Mercans
- Native SaaS and payroll platform
- Trusted by fortune global 500 and multinationals
- Manage all employment types - employees, freelancers, contractors, expats
- More than 100 inbound and outbound integrations are available today
- Suitable for enterprise businesses
- GDPR certified, SOC 1 & SOC 2 compliant
- Supports multiple currencies
- ISO 20000 & ISO 27001 Certified
- Global presence and multi-country payroll capabilities
- OWASP ASVS 3.0 compliant
Payroll Software Modules
Mercans Payroll Software provides managers and employees in the UK with a powerful and user-friendly online portal designed to optimize and enhance HR and payroll functions. Our advanced software modules feature state-of-the-art functionality to ensure efficiency, compliance, and an exceptional user experience. Discover the key features below:
Manager Self Service
Empowers managers to efficiently manage HR tasks such as approvals, performance tracking, and employee oversight directly from the platform.
Employee Self Service
Grants employees direct access to their personal information, payroll details, and various HR resources, promoting transparency and convenience.
Employee Help Desk
Offers a centralized support system for employees to address payroll and HR-related inquiries, ensuring swift resolutions and heightened satisfaction.
Data Exchange
Enables seamless integration with other systems and platforms through robust data exchange capabilities, streamlining data management and minimizing errors.
eDrive and Workflows
Automates and optimizes HR processes with configurable workflows and document management, enhancing efficiency and compliance.
Time & Attendance
Accurately tracks employee work hours, attendance, and productivity while integrating seamlessly with payroll calculations.
Leave Management
Effectively manages various types of employee leave, including vacation and sick leave, with automated approval workflows and precise tracking.
Loans & Expenses
Streamlines the management of employee loans and expense claims, ensuring accurate processing and smooth integration with payroll for comprehensive financial management.
Payroll Features UK
Automated Payroll
Mercans UK Payroll Software enables you to automate payroll and payslip submissions for employees and directors with static wages. This feature simplifies payroll processing, ensuring timely and accurate payment while reducing administrative workload.
CIS E-Filing
Efficiently file your CIS300 data with HMRC and obtain CIS verifications directly through our platform. After submission, the Mercans server systematically stores all data and returns, including certificates, for up to three years, allowing you to view, print, or download them anytime. The system also alerts you if any follow-up actions are required, ensuring compliance with UK regulations.
RTI Compliant
Our software is RTI ready, allowing you to sign up for an account online and get your payroll up and running in minutes. We prioritize data security and are ISO 27001 accredited, providing user-friendly, comprehensive, and cost-effective RTI eReturns to HMRC. The system covers all necessary RTI eReturns and eReceipts, whether you use EDI or XML channels for data interchange. You can conduct live testing against HMRC’s RTI Live server at any time.
RTI E-Filing
Processing RTI e-returns such as FPS, EPS, NVR, and EYU is quick and straightforward, allowing you to compile and e-file the relevant forms in just a few clicks
P11D, P11D(b), and P46(Car) E-Filing
E-file your P11D and P46(Car) forms easily through Mercans Payroll Software. Our Professional P11D has received EXB Internet Recognition from HMRC, enabling effortless conversion of P11D and P46(Car) data into the required format for e-filing. Our system can convert spreadsheet/CSV files into the necessary XML format for submission.
Pension Scheme E-Filing
Mercans offers one of the most reliable pension scheme e-filing facilities in the market. Our e-filing service includes returns for both occupational and non-occupational pension schemes, ensuring comprehensive compliance with UK pension regulations.
HMRC eReturn Errors Rectification
Our payroll system can help you rectify RTI, Pension Payment, Employee PAYE Payment, and CIS Subcontractor Payment errors for up to six years, ensuring your data remains accurate and compliant.
Rollback Facilities
If an error occurs while entering pay data, our rollback feature allows you to reverse or delete the incorrect entries and re-process the payroll accurately.
Making Tax Digital (MTD) VAT E-Filing
Mercans simplifies the submission of eReturns to HMRC using simple CSV or XML files. Whether sending VAT returns or other eReturns under MTD, our intelligent server ensures correct submission with ease.
Agent Authorisation Services
Our enhanced Agent service streamlines the process of requesting client authorisation or re-authorisation, allowing agents to act on behalf of clients for specific tax services efficiently. Agents can manage client authorisations for various services, including VAT, PAYE, and Corporation Tax.
With Mercans UK Payroll Software, businesses can confidently navigate payroll and HR processes, ensuring compliance and efficiency in every aspect of payroll management.
MTD - Interest Restriction Return (IRR) eReturns to HMRC
Mercans allows convenient submission of either a full or abbreviated Corporation Tax – MTD Interest Restriction Return (IRR) to HMRC. You can appoint or revoke a reporting company or submit abbreviated or full returns with ease.
Charities Online
Effortlessly e-file and manage your Gift Aid repayments to HMRC through Mercans. We offer options for both single and multiple charity claim submissions.
iXBRL A/C Test In Live (TIL)
Ensure perfect iXBRL accounts tagging with our simple upload feature. After tagging, our system checks for any syntax errors and notifies you instantly. Your files can then be submitted to HMRC’s TEST IN LIVE (TIL) service for further compliance checks.
CT and iXBRL Accounts to HMRC
Mercans provides intelligent data conversion capabilities to convert your CT600 and its supplements into XML format, combining them with your Computation and Accounts in iXBRL format for seamless e-filing to HMRC.
E-Filing of iXBRL Accounts to Companies House
E-filing your iXBRL Accounts to Companies House is straightforward with Mercans. The system handles all e-filing protocols and delivery requirements, ensuring a smooth submission process.
Auto-Tax Code and Notice Updates
Our software automatically updates P6 and P9 tax codes, as well as other notices, ensuring you remain compliant without manual intervention.
Auto Enrollment
Mercans offers an integrated auto enrollment solution, managing payroll and workplace pension enrollment simultaneously. The software conducts quick assessments of employee eligibility and consolidates communication letters and contribution data during the pay run process.
RTI, EOY E-Filing
Mercans facilitates e-filing for all RTI e-returns, including FPS, EPS, NVR, and EYU, ensuring accuracy and compliance for past year pay data submissions.
Social Security Auto Calculations
Our system automatically calculates SSP, SMP, SAP, and SPP, adhering to HMRC’s standards for social security payments.
GDPR Compliance
Mercans ensures data protection with features like secure email monitoring, data masking, and automatic document encryption and destruction after processing.
With Mercans UK Payroll Software, businesses can confidently navigate payroll and HR processes, ensuring compliance and efficiency in every aspect of payroll management.
Batch Processing for Pay Bureaus
Our payroll package supports batch RTI e-filing and auto DPS report downloads, allowing for efficient management of payroll for large organizations and pay bureaus.
Data Exports for Backup and Reports
The system efficiently manages payroll data for up to three years, with the capability to export key data in CSV format for backup and reporting purposes.
Compatible with Accounting Packages
Nominal Accounting Data export can be easily integrated into popular accounting software for seamless data transfer.
Leaver/Joiner Process
We provide complete processing for leavers, including final payslips and statements, as well as calculations for joiners at any time.
Rollback, Delist, and Restore Employee
Easily roll back pay data to any previous period, delist duplicate or mistaken employees, and restore ex-employee personal data as needed.
BACS (Bankers' Automated Clearing Services)
Mercans supports multiple bank accounts for employees and is compatible with BACS Standard 18 format, facilitating easy payment processing.
Auto Consolidation of P32 (EPR) Returns
The system automatically consolidates the amounts payable to HMRC each month or quarter, dynamically updating your P32 data as needed.
With Mercans UK Payroll Software, businesses can confidently navigate payroll and HR processes, ensuring compliance and efficiency in every aspect of payroll management.
Multi-Company Processing
Mercans Payroll Software offers a powerful interface for managing multiple entities, allowing users to work with data as if it were from a single company while intelligently processing individual companies in the background.
Bulk Payroll Processing Engine
Process up to one million payroll records in just seconds, with the ability to handle payroll for multiple companies in a single click.
Payroll Grouping
Restrict access to confidential payroll data by creating payroll groups and assigning users accordingly.
Complete Range of Pay Frequencies and Director's Pay
Our software supports various pay frequencies, including weekly, monthly, and quarterly, as well as specific calculations for directors’ pay and unpaid leave scenarios.
Holiday Pay Calculations
Accrue holiday hours and days with an alert system to notify if holiday payments exceed accruals.
Compliance and Reporting
With Mercans UK Payroll Software, businesses can confidently navigate payroll and HR processes, ensuring compliance and efficiency in every aspect of payroll management.
Payroll Processing
With Mercans UK Payroll Software, businesses can confidently navigate payroll and HR processes, ensuring compliance and efficiency in every aspect of payroll management.
Payroll Management
With Mercans UK Payroll Software, businesses can confidently navigate payroll and HR processes, ensuring compliance and efficiency in every aspect of payroll management.
Payroll Implementation
Mercans’ standard payroll implementation process for the UK is designed to facilitate a seamless transition to our payroll system, ensuring that each client’s specific needs are met. The process is tailored based on factors such as complexity, data availability, and the number of parallel runs required. Below is an overview of the key steps involved in our implementation process:
Implementation Planning
We begin by assigning dedicated resources and defining roles for the project team. A kick-off meeting is held to outline objectives, confirm the project scope, and establish a detailed implementation calendar. A welcome package, which includes project details and contact information, is provided to all stakeholders. To keep the project on track, we schedule weekly update calls or emails to monitor progress and obtain sign-off on the project scope.
Requirements Gathering
Next, we conduct workshops to fully understand the client’s needs and document them thoroughly. This includes completing a business blueprint that details requirements and performing a gap analysis to identify any discrepancies. We also define and document any necessary customizations, ensuring that all requirements meet client expectations. A comprehensive list of payroll-specific requirements is established and signed off by the client.
System Configuration
In this step, we configure the payroll system according to UK regulations and client specifications. This includes customizing the wage type catalog to include relevant pay components, setting up data dictionaries, and creating necessary interfaces for data integration. We also adapt reports to comply with UK regulatory standards and set up Employee Self-Service (ESS) and Manager Self-Service (MSS) functionalities.
Data Migration
We proceed to migrate employee and payroll master data, ensuring its accuracy and integrity. The migrated data is thoroughly reviewed, and sign-off is obtained to confirm its correctness before moving on to subsequent steps.
Test Payroll Run
To validate system configurations, we conduct simulation payroll runs and perform parallel runs with existing systems. Test run sign-offs are completed to ensure accuracy, and we conduct end-to-end testing. User Acceptance Testing (UAT) is carried out, and any issues identified are promptly addressed.
Payroll Management Transition & Sign-off
Finally, we develop a comprehensive transition plan for moving to live payroll operations, including training for users. A hypercare plan is implemented for post-go-live support, along with an escalation plan for critical issues that may arise. We also create a fallback plan for potential disruptions and complete a go-live checklist to ensure everything is in place for final sign-off.
Payroll Integration
Mercans UK is distinguished by its extensive reach and robust integration capabilities, operating seamlessly across 160 countries. Our deep connections with tax authorities, including HMRC in the UK, ensure compliance and operational efficiency for businesses navigating complex payroll landscapes.
Recognized Trust Sources
HMRC
Mercans’ Payroll Software is fully integrated with local tax authorities, including the HMRC in the UK. This integration ensures that all payroll processes align with local regulations, such as mandatory contributions and compliance. Our system provides accurate calculations and facilitates seamless reporting, keeping your business compliant with the UK statutory requirements.
These certifications affirm Mercans’ dedication to high compliance standards and operational excellence globally.
Integration with HCM/ HRMS/ Workforce management platforms
This integration creates a unified experience between HR administration and payroll processing. Through our Employee Self Service (ESS) feature, employees can easily manage payroll tasks, including submitting worked hours or other declarations. Once approved, these entries are instantly processed within the payroll system, reducing errors and significantly enhancing productivity for both employees and HR administrators.
Custom Integrations
Mercans also offers tailored API integrations for various industries, ensuring that our payroll software meets specific business needs. Our custom integrations include:
Custom API Integrations
Designed for diverse sectors such as hospitality, transport, sports, construction, and healthcare.
Xero Integration
Connects seamlessly with other applications, reducing manual data entry and minimizing errors. Recent enhancements have added new integrations to boost connectivity and efficiency.
UK Payroll Reports
Mercans’ payroll software in the UK is designed to produce a diverse array of reports, ensuring compliance with both standard and regulatory requirements. These reports offer transparency, accuracy, and seamless integration with financial and regulatory systems.
| Report Name | Description |
|---|---|
| BACS Net Payment List | Generates a report of BACS transactions, listing bank details, employee ID, account information, and transferred amounts. |
| Net Payment Summary | Summarizes employees' net pay, including bank account details and net pay amounts. |
| End of Year Pre-Validation Report | Identifies data that doesn't meet HMRC validation standards. Lists payees and entities with missing or incorrect data, such as invalid NINO prefixes or ECON/SCON formats. Can be run anytime to check for invalid data. |
| Element Summary (Period) | Summarizes total earnings and deductions for a group of payees, categorized by user-defined list sets. |
| Gross to Net | Reconciles payroll, can be run anytime during the tax year to ensure accuracy. |
| High/Low Earners | Analyzes earnings based on selected elements, such as identifying employees earning more than a specific amount or those receiving tax refunds. |
| P11 − Part 1 | Lists National Insurance contributions as per the P11 form. |
| P11 − Part 2 | Lists PAYE income tax details as per the P11 form. |
| P11 − Part 3 | Lists tax credits as per the P11 deductions worksheet. |
| P14/P60 | P14: Summarizes year-end tax and National Insurance contributions for each employee. P60: Provides the employee's annual Certificate of Pay. |
| P32 | Employer's payment record, listing required details for each payment made by the employer. |
| P35 | Employer's Annual Return, summarizing all statutory elements including PAYE tax and National Insurance Contributions at year-end. |
| P45 | Issued to employees leaving employment, detailing current tax information and employer tax reference details. |
| P46(Car) | Quarterly submission to HMRC for employees with a company car. |
| Print Payslip | Generates tables for internal or external payslip printing. |
| Validation Exception (Payroll) | Lists results of data validation checks for employees, can be run before or after payroll processing for targeted validation. |
| Profile Report | Displays information as defined in the employee profile. |
| Validation Exception (Starters and Leavers) | Lists data validation results for new starters and leavers, can be run before or after payroll processing. |
| FPS Reconciliation Report | Compares reported values in the FPS file to actual payroll results. |
| EPS Reconciliation Report | Ensures alignment between reported EPS and FPS values. |
| Payroll Reconciliation Report | Calculates employer liabilities owed to HMRC for tax and National Insurance. |
Benefits of Payroll Software
Mercans offers a robust payroll solution designed to optimize payroll administration and HR processes for organizations across the UK. Here’s how our cutting-edge software can benefit your business:
No External Dependency
Manage payroll directly through our platform, eliminating the need for third-party processors and enhancing control.
Integrated HR and Leave Management
Seamlessly handle payroll, HR tasks, and employee leave requests in one unified system, reducing administrative complexity.
Reduced Manual Work
Automate routine tasks to minimize errors and ensure accurate payroll processing, freeing up time for more strategic activities.
Customization
Tailor over 150 workflows to your specific business needs, boosting efficiency and productivity.
Time Savings
Leverage automation to save time, allowing your team to focus on high-impact initiatives.
Seamless Integrations
Effortlessly connect with leading HR platforms like SAP SuccessFactors, Workday, and Oracle for a smooth, unified workflow.
Centralized Data Management
Consolidate employee data in a single platform for easy access, updates, and analysis.
24/7 Employee Access
Empower your workforce with around-the-clock access to their personal information.
Mercans' payroll software is a comprehensive, secure, and user-friendly solution, designed to streamline your payroll processes so you can focus on what matters most—your people.
Transparent Pricing
Benefit from a clear, fixed monthly fee plus a per-employee charge—no hidden costs.
Dedicated Support
Access expert assistance and advice to maximize the benefits of our software.
Secure Data Management
Protect your data with secure online processing and self-managed backups.
Compliance Assurance
Stay compliant with the latest UK fiscal and employment regulations through continuous updates.
Mercans' payroll software is a comprehensive, secure, and user-friendly solution, designed to streamline your payroll processes so you can focus on what matters most—your people.
Core Key Features
Additional Key Features
This content was prepared for informational purposes only. As local laws & regulations keep on changing, please consult your tax & legal advisors.
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