Payroll SaaS
Payroll Software in the UAE
Mercans Payroll Software UAE is among the top solutions for efficient, compliant, and streamlined payroll management in the UAE. Designed specifically to meet the unique requirements of payroll in the United Arab Emirates, our UAE Payroll Software ensures flawless management of every aspect of payroll processing.
Mercans Payroll Software UAE is a comprehensive, native SaaS solution that fully digitizes your payroll process with accuracy and ease. As the world’s only native global payroll SaaS covering 160 countries, it offers more than just a tool—it’s an enterprise-wide solution tailored to meet the needs of businesses of all sizes, from local entities to international conglomerates. With its scalable architecture and seamless module integration, this UAE Payroll Software provides an intuitive, user-friendly interface that enhances the overall experience, making payroll management both simple and efficient.
Trusted the world over
Certified by MOHRE
Ministry of Human Resources & Emiratisation (UAE)
Mercans Payroll Software, recognized as one of the leading payroll software solutions in the UAE, proudly holds official certification from the Ministry of Human Resources & Emiratisation (MOHRE). This prestigious certification guarantees that our payroll system UAE fully adheres to all reporting standards and regulatory requirements set by the UAE government, providing businesses with the utmost confidence in their payroll management.
With Mercans, you can trust that your payroll processes are fully compliant with UAE labor laws and regulations. Our payroll system is also certified to meet the stringent requirements of key UAE authorities, including MOHRE, ensuring comprehensive compliance across all aspects of payroll management in the United Arab Emirates. Whether you’re looking for a payroll software United Arab Emirates solution or a robust payroll system, Mercans offers the reliability and assurance you need to manage payroll with confidence.
Why Choose Mercans
- Native SaaS and Payroll platform
- GDPR certified, SOC 1 & SOC 2 Compliant
- Suitable for enterprise businesses
- Supports Multiple Currencies
- Global presence and multi-country payroll capabilities
- Trusted by fortune global 500 and multinationals
- More than 100 inbound and outbound integrations are available today
- Manage All Employment Types - Employees, Freelancers, Contractors, Expats
- ISO 20000 & ISO 27001 Certified
- OWASP ASVS 3.0 Compliant
UAE Payroll Software Modules
Mercans Payroll Software offers managers and employees in the UAE a powerful and intuitive online portal designed to streamline and enhance HR and payroll activities.
Our advanced software modules are equipped with state-of-the-art functionality to ensure efficiency, compliance, and a superior user experience. Here’s how we empower your team:
Manager Self Service
Empowers managers in the UAE to efficiently manage HR tasks such as approvals, performance tracking, and employee management directly from the platform, simplifying administrative processes.
Employee Help Desk
Offers a centralized support system for UAE-based employees to address payroll and HR-related queries, ensuring quick resolution and improved satisfaction.
Data Exchange
Facilitates seamless integration with other systems and platforms in the UAE through robust data exchange capabilities, streamlining data management and reducing errors.
eDrive and Workflows
Automates and streamlines HR processes in the UAE with configurable workflows and document management, improving efficiency and ensuring compliance with local regulations.
Time & Attendance
Accurately tracks employee work hours, attendance, and productivity, integrating seamlessly with payroll calculations to ensure precise and timely payments in the UAE.
Leave Management
Efficiently manages various types of employee leave, including vacation, sick leave, and other absences, with automated approval workflows and accurate tracking, tailored to UAE labor laws.
Loans & Expenses
Handles employee loans and expense claims with accuracy, ensuring seamless processing and integration with payroll for effective financial management in the UAE.
Mercans UAE Payroll Software Features
Payroll Processing
Manage salary processing, including bonuses, allowances, and deductions, while integrating with absence management and handling all aspects of payroll, from proration to termination processing. Generate payslips and process payments through various methods, including EFT and international transfers.
Statutory Compliance
Ensure compliance with UAE regulations by accurately calculating statutory deductions for GPSSA, ADRBPF, SSSF, and GCC Insurance Protection Extension (IPE) for both private and government sectors.
Statutory Reporting
Easily generate and submit statutory reports, including GPSSA, ADRBPF, IPE unified reports, and Wage Protection System (WPS) reports, ensuring compliance with UAE reporting standards.
Loan Tracking
Effortlessly manage employee loans with automated disbursal and recovery, including monthly salary deductions and manual repayments, to reward employee loyalty while maintaining accurate financial records.
Social Security
Social security benefits for employees are provided by respective governments in GCC countries (UAE, Oman, Kuwait, Bahrain, Saudi Arabia, and Qatar). Each GCC nation has distinct policies and regulations concerning social security and employee benefits.
For organizations based in the UAE with employees from other GCC states, it is crucial to understand and apply the social security regulations of each employee’s home country to ensure accurate pension calculations.
Configuring Social Security in Mercans Payroll
When setting up an employee in Mercans Payroll SaaS UAE, specify their nationality, particularly if they are from another GCC country. Mercans UAE Payroll software will automatically display the relevant social security options based on the employee’s nationality in the social security settings.
Here are the social security schemes supported in Mercans Payroll for GCC member states:
| Authority | Employees’ Contribution | Employer’s Contribution | Renewable at Fiscal Year Start? | Applicable for Citizens of |
|---|---|---|---|---|
| General Pension and Social Security Authority (GPSSA) | 5.00% | 12.50% | Yes | UAE |
| Abu Dhabi Retirement Pension and Benefit Fund (ADRPBF) | 5.00% | 15.00% | Yes | UAE citizens working in Abu Dhabi |
| General Organization for Social Insurance (GOSI) | 9.00% | 9.00% | Yes | Saudi Arabia |
| Social Insurance Organization (SIO) | 7.00% | 12.00% | Yes | Bahrain |
| Public Authority for Social Insurance (PASI) | 7.00% | 10.50% | Yes | Oman |
| Public Institution for Social Security (PIFSS) | 7.50% | 11.00% | Yes | Kuwait |
| General Retirement and Social Insurance Authority (GRSIA) | 7.00% | 14.00% | Yes | Qatar |
Mercans Payroll ensures seamless integration of these social security regulations, supporting accurate and compliant payroll management across the GCC.
Benefits Tracking
Track and manage essential employee benefits to boost satisfaction and ensure accurate benefits administration.
Expense Management
Use a mobile app for employee expense submission, approval, and reimbursement, with integrated accounting analytics and proof collection.
Attendance Calculation
Track and calculate employee attendance accurately, integrating directly with payroll systems.
Vacation and In-Advance Salary
Manage vacation and in-advance salary payments efficiently, integrating seamlessly with payroll.
Full and Final Settlement
Process full and final settlements accurately for employees departing from the company.
Reimbursement Management
Manage employee reimbursements efficiently, with seamless integration into payroll systems
Air Ticket Allowance
Administer air ticket allowances for employees, ensuring adherence to company policies.
Gratuity
Accurately calculate and manage employee gratuity entitlements in line with regulations.
Salary Advance Payment
Facilitate salary advances for employees with automated processing to enhance convenience.
Access to Timesheet Reports
Access and review timesheet reports to ensure accurate payroll processing and track employee attendance.
API & Webhooks
Integrate seamlessly with your business software ecosystem, ensuring cyclic data push and pull through APIs and webhooks.
Accounting Integration
Transfer accounting information smoothly to essential platforms like QuickBooks and Tally with one-tap integration.
Automatic Compliance Update
Stay compliant with regulatory changes through automatic updates to the system.
Extensive Reconciliation Tools
Use comprehensive reconciliation tools for thorough review of payroll and financial records.
Payroll Approval Workflow
Implement structured approval workflows to streamline payroll approval and ensure accuracy.
Generate Password-Protected Payslips
Create secure, password-protected payslips to protect sensitive payroll information.
Error-Free Payroll Processing
Utilize advanced tools to achieve accurate and error-free payroll processing.
Automated Payroll Processing
Ensure timely and error-free payroll runs with automated payroll processing.
Automated Salary Computation
Automate salary calculations to minimize manual errors and streamline payroll processing.
Payslip Generation
Automatically generate and distribute payslips to enhance employee access to payroll information.
Payroll Reports
Generate detailed payroll reports for effective analysis and management of payroll data.
Manage Allowances and Overlaps
Handle various allowances and overlaps seamlessly to ensure correct payroll calculations.
Overtime Calculation
Accurately calculate and manage overtime pay, including processing paid overtime requests.
Multi-Currency Payroll
Support payroll processing in multiple currencies to accommodate international teams.
Multiple Pay Periods
Configure and manage various pay periods to suit organizational and employee needs.
Multiple Languages
Provide payroll processing in multiple languages to support a diverse workforce.
Employee's Financial Reports
Generate detailed financial reports for employees to provide transparency and track earnings.
Payroll for Multiple Legal Entities
Effortlessly manage payroll across multiple companies from a single account, simplifying operations as your business grows.
Unlimited Salary Components
Include an unlimited number of salary components to customize payroll according to organizational requirements.
Employee Related
Infrastructure Related
System Related
Payroll Implementation
Mercans’ standard payroll implementation process for the UAE is designed to ensure a seamless transition to our payroll system. Tailored to meet each client’s specific needs, this process includes customized timelines and deliverables based on factors like complexity, data availability, and the number of parallel runs required. Here’s an overview of the key steps involved:
Implementation Planning
- Assign resources and define roles for the project.
- Conduct a kick-off meeting to outline objectives and confirm scope.
- Develop a detailed implementation calendar and plan.
- Provide a welcome package with project details and contacts.
- Schedule regular update calls or emails to monitor progress.
- Obtain sign-off on the project scope.
Requirements Gathering
- Hold workshops to understand and document client needs.
- Complete business blueprinting to detail requirements and perform a gap analysis.
- Define and document any customization needs.
- Obtain sign-off on requirements to ensure they meet client expectations.
- Establish a comprehensive list of payroll-specific requirements.
System Configuration
- Configure the payroll system to meet UAE requirements.
- Customize the wage type catalog for relevant pay components.
- Set up data dictionaries and interfaces for seamless data integration.
- Adapt reports to comply with UAE regulatory standards.
- Implement Employee Self-Service (ESS) and Manager Self-Service (MSS) features.
Data Migration
- Migrate employee and payroll master data, ensuring accuracy.
- Obtain sign-off on migrated data to confirm correctness.
- Verify data integrity and completeness before proceeding.
Test Payroll Run
- Run simulation payrolls to validate system configurations.
- Perform parallel runs with existing systems and complete test run sign-offs.
- Conduct end-to-end testing and user acceptance testing (UAT), addressing any issues.
Payroll Management Transition & Sign-off
- Develop a transition plan for live payroll and provide user training.
- Implement a hypercare plan for post-go-live support and an escalation plan for critical issues.
- Create a fallback plan for potential disruptions and complete a go-live checklist for final sign-off.
Payroll Integration
Mercans distinguishes itself with extensive reach and robust integration capabilities. Operating across 160 countries, Mercans is well-connected with tax authorities globally, ensuring seamless compliance and operational efficiency.
Recognized Trust Sources
National Certifications: UAE Ministry of Human Resources & Emiratisation
These certifications affirm Mercans’ dedication to maintaining high standards of compliance and operational excellence.
Integration with HCM/ HRMS/ Workforce management platforms
Through the Employee Self Service (ESS) feature, employees can manage their payroll tasks directly, such as submitting worked hours or declarations. Approved entries are instantly processed within the payroll system, reducing errors and enhancing productivity for both employees and HR administrators.
Custom Integrations
Mercans also offers tailored API integrations for various industries, ensuring that our payroll software meets specific business needs. Our custom integrations include:
Custom API Integrations
Designed for diverse sectors such as hospitality, transport, sports, construction, and healthcare.
Xero Integration
Connects seamlessly with other applications, reducing manual data entry and minimizing errors. Recent enhancements have added new integrations to boost connectivity and efficiency.
Payroll Reports - Standard, Statutory and Year-End Reports
Mercans’ payroll software for the UAE is designed to generate a comprehensive range of reports that ensure compliance with standard and statutory requirements. These reports are essential for recording, reviewing, and analyzing employee costs and meeting compliance obligations related to social security and tax. You can explore our reporting capabilities further at Mercans Payroll Reports. Below is an overview of the standard set of payroll reports available:
Mercans Standard Reports
Payroll Register
Summarizes net salaries and payroll details, including basic salary, allowances, deductions, and employee positional data.
Payroll Reconciliation Report
Compares net pay between months to identify and analyze discrepancies.
Bank Transfer File
Details employee bank information and net pay, indicating payment methods such as direct transfers and cheques.
Loan Outstanding Report
Shows the outstanding balance of employee loans, including amounts, installments, and repayment status.
Loan Deduction List
Summarizes monthly loan amortizations deducted from employees’ salaries.
Headcount Reconciliation Report
Reflects changes in employee headcount from the previous month, noting new hires, separations, and other status changes.
End of Service Gratuity Accrual Register
Details the gratuity amount payable at month-end, including accruals and balances.
Vacation Accrual Register
Tracks leave balances, accruals, and closing balances for each employee.
GPSSA Register
Provides details on GPSSA (General Pension and Social Security Authority) contributions, including employee and employer portions.
Air Ticket Accrual Register
Manages accruals for air tickets, showing details such as ticket fares and accrued amounts.
Finance Reports
Includes key reports like Payroll JV, Gratuity Accrual, GPSSA, Vacation Accrual, and Loan Outstanding Reports, crucial for accounting entries and financial documentation.
Benefits of Payroll Software
Automated Retroactive Calculations
Automatically adjust payroll for previous periods to ensure accurate payments when changes or corrections are made, eliminating manual adjustments and reducing errors.
Drive Efficiency
Streamline payroll tasks and processes to save time and resources, allowing HR teams to focus on more strategic activities.
Highly Configurable
Customize the payroll system to fit specific organizational needs and preferences, adapting to various business requirements and local regulations.
Increase Accuracy
Minimize errors through automated calculations and data integration, ensuring precise payroll processing and reducing the likelihood of costly mistakes.
Enhance Employee Experience
Provide employees with easy access to their payroll information, self-service options, and clear, timely payslips, improving overall satisfaction and engagement.
Decrease Compliance Risk
Stay up-to-date with changing regulations and compliance requirements, reducing the risk of legal issues and penalties associated with payroll management.
Simplify Payroll Processing
Streamline complex payroll tasks with user-friendly features and automation, making payroll management more straightforward and less time-consuming.
More Flexibility and Control
Gain greater control over payroll operations with flexible configuration options, enabling quick adjustments and enhancements to meet evolving business needs.
Leverage HCM Suite
Integrate seamlessly with Human Capital Management (HCM) systems to synchronize HR data and streamline workflows, improving overall efficiency and data accuracy.
Reduce Total Cost of Ownership (TCO)
Lower long-term costs by investing in a comprehensive payroll software solution that reduces manual work, minimizes errors, and consolidates payroll processes into one platform.
Core Features
Additional Key Features
This content was prepared for informational purposes only. As local laws & regulations keep on changing, please consult your tax & legal advisors.
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