Payroll SaaS
Payroll Software in Saudi Arabia (KSA)
Mercans Payroll Software is one of the best solutions for efficient, compliant, and streamlined payroll management in Saudi Arabia. Crafted to meet the specific requirements of Saudi payroll, our Payroll Software Saudi Arabia ensures seamless handling of every payroll processing aspect.
Mercans Payroll Software Saudi Arabia is an all-in-one native SaaS solution for complete, error-free digitalization of your payroll process. As the world’s only native global payroll SaaS covering 160 countries, it’s more than just a tool—it’s an enterprise-wide solution tailored for businesses of all sizes, from single entities to global conglomerates. Its scalable architecture and seamless integration across modules enhance the user experience with an intuitive interface that is both simple and effective.
Trusted the world over
Compliant with GOSI - General Organization of Social Insurance
GOSI (Saudi Arabia)
Our Payroll software complies with the statutory regulations of Saudi Arabia, which are overseen by GOSI. It facilitates the fulfillment of mandatory insurance coverage, the gathering of employer contributions, and the disbursement of benefits to eligible contributors or their dependents.
Mercans payroll software for Saudi Arabia (KSA) meets high performance standards through rigorous, independent assessments. Our SOC 1® and SOC 2® audits confirm effective internal controls and commitment to information privacy, IT security, and confidentiality. We are ISO certified with ISO 9001, ISO 20000, and ISO 27001, ensuring quality management, IT service excellence, and robust information security.
Why Choose Mercans
- Native SaaS and Payroll platform
- OWASP ASVS 3.0 compliant
- Suitable for enterprise businesses
- Supports Multiple Currencies
- Global presence and multi-country payroll capabilities
- Trusted by fortune global 500 and multinationals
- More than 100 inbound and outbound integrations are available today
- GOSI certified for adherence to Saudi Arabian statutory regulations
- GDPR compliant
- SOC 1® and SOC 2® audited
- Manage All Employment Types - Employees, Freelancers, Contractors, Expats
- ISO 20000 and ISO 27001 certified
Payroll Software Modules
Mercans Saudi Payroll Software provides an advanced, user-friendly online portal designed to streamline and enhance HR and payroll functions for both managers and employees in Saudi Arabia.
Our cutting-edge software modules are crafted to ensure maximum efficiency, compliance, and a top-tier user experience. Here’s what you can expect:
Manager Self Service
Empowers managers to manage HR tasks such as approvals, performance tracking, and employee oversight directly through the platform.
Employee Self Service
Gives employees direct access to their personal information, payroll details, and HR resources, promoting transparency and ease of use.
Employee Help Desk
Offers a centralized support system where employees can quickly resolve payroll and HR-related issues, boosting overall satisfaction.
Data Exchange
Enables smooth integration with various systems and platforms, enhancing data management and reducing the risk of errors.
eDrive and Workflows
Automates HR processes with configurable workflows and document management, ensuring greater efficiency and adherence to compliance standards.
Time & Attendance
Accurately tracks employee work hours, attendance, and productivity, integrating seamlessly with payroll calculations.
Leave Management
Manages all types of employee leave, including vacation and sick leave, with automated approval workflows and precise tracking.
Loans & Expenses
Processes employee loans and expense claims accurately, integrating seamlessly with payroll for streamlined financial management.
Features of Payroll Software in Saudi Arabia
Statutory Compliance
Mercans Payroll Software KSA ensures full adherence to Saudi Arabia’s Labor Law and local regulations, including GOSI, WPS, and leave policies. Our system is designed to seamlessly integrate with Saudi legal standards, providing accurate and compliant payroll management.
Saudi Localization
Our payroll software is specifically localized for Saudi Arabia, ensuring it aligns with local legal requirements and practices. This tailored approach helps you manage payroll efficiently while adhering to Saudi Arabia’s unique labor laws and regulations.
Off-Cycle Payroll
Manage off-cycle payroll needs with Mercans, including back-dated payments, benefits adjustments, and tax edits. Flexibly handle exceptional payroll scenarios.
Multi-Currency Support
Efficiently manage payroll in over 150 currencies with Mercans’ intuitive multi-currency support, catering to your global business needs.
Reconciliation and Operational Reporting
Transform payroll data management with Mercans payroll software. Perform data comparisons, handle discrepancies, and auto-generate reconciliation reports to streamline your global payroll operations.
Leave Management
Mercans simplifies leave management with an intuitive interface that offers automated approval workflows, accurate leave balance tracking, and seamless integration with your leave policies. Enjoy effortless leave management with built-in statutory rules and customizable options.
Bonus Management
Our Bonus Management System streamlines bonus tracking, enhancing transparency and accuracy in your incentive programs. Whether handling one-time or recurring bonuses, Mercans makes it easy to motivate and retain your top talent.
Benefits Management
Mercans’ Benefits Management Software enhances engagement and controls costs by managing employee benefits efficiently. Track eligibility, handle enrollments, and process payments to ensure your employees receive their entitled benefits.
Expense Management
Efficiently handle all expense claims with Mercans’ unified dashboard. Create, validate, and approve expense submissions with ease, ensuring smooth integration with your financial systems. Enjoy quick reimbursements with real-time updates and one-click approval.
GOSI Calculations
Mercans Payroll Software KSA accurately calculates mandatory monthly contributions for both employers and employees to GOSI, based on the employee’s salary. This guarantees compliance and precision in meeting GOSI requirements.
Wage Protection System (WPS) Compliance
Our WPS-compliant salary processing system offers a straightforward, user-friendly solution for managing employee salaries in accordance with the UAE Central Bank and Ministry of Labor regulations. This ensures your payroll processes meet the standards of the UAE Wage Protection System.
Mudad Integration
Mercans Payroll Software seamlessly integrates with Mudad’s Payroll Platform in Saudi Arabia, delivering a robust payroll system that Saudi companies can rely on. This integration allows for efficient payroll processing by sending employee data directly to Mudad, tracking payment statuses, and managing cancellations through multiple Saudi banking channels. With this setup, Mercans ensures compliance with the Wages Protection System (WPS) and General Organization for Social Insurance (GOSI) regulations.
Overtime Pay Calculation
Mercans’ payroll software tracks employee overtime accurately, offering features such as automated tracking, multi-level approval, and real-time visibility. Customize overtime rules to fit your specific needs and manage your workforce’s overtime efficiently.
Flight Ticket Module
Mercans integrates seamlessly with the “Muqeem” service, simplifying residency and visa management for Saudi Arabia. Ensure smooth residency renewals and precise visa registration with our consolidated online platform.
Leave Encashment
Simplify leave encashment with Mercans’ powerful software. Manage compensation requests and changes with ease, ensuring compliance and minimizing risk in KSA.
Loan Management
Manage employee loans effortlessly with Mercans’ comprehensive solution. Keep track of repayments and maintain control over loan recoveries to ensure smooth financial operations.
Payslips Delivery
Generate and distribute payslips in multiple formats—mobile app, SMS, email, or bulk printing. Mercans ensures flexible and accessible payslip delivery tailored to your needs.
Payroll Workflows
Streamline payroll processing with Mercans’ workflow automation, which includes secure approval paths and comprehensive access management. Maintain control and efficiency with documented procedures and role assignments
Payroll Track Record
Mercans provides robust record-keeping for every payroll processed. Maintain a comprehensive history of payroll activities to ensure transparency and accuracy.
Gratuity Calculation
Automate gratuity calculations with Mercans, recognizing the efforts of long-serving employees. Generate monthly accrual sheets and draft accounting entries effortlessly.
End of Service Calculations
Mercans Payroll Software ensures precise end-of-service compensation calculations, strictly adhering to local regulations, so you can focus on what matters most without worrying about complex equations.
Retroactive Calculation
Handle predated HR changes efficiently with automated retroactive calculations. Process adjustments for individuals or groups of employees with ease.
Full and Final Settlement Calculation
Streamline the full and final settlement process with automated calculations for pending salaries, benefits, and other dues. Ensure prompt and accurate settlements for departing employees.
Hijri Calendar Support
Mercans supports the Hijri calendar, offering seamless integration for payroll calculations that align with Islamic dates.
Employee life cycle
Compliance
Add-ons
Benefits
Payroll Implementation
Mercans’ payroll system implementation for Saudi Arabia is meticulously designed to ensure a seamless transition to our advanced payroll system. This process is tailored to each client’s unique needs, with timelines and deliverables adjusted based on factors like complexity, data availability, and the number of parallel runs required. Here’s a detailed overview of our implementation process
Implementation Planning
We initiate the project by assigning resources and defining roles. A kick-off meeting is held to outline objectives and confirm the project scope. We develop a detailed implementation calendar and plan, providing a welcome package with project details and key contacts. Weekly updates via calls or emails are scheduled to monitor progress, and we obtain final sign-off on the project scope.
Requirements Gathering
Workshops are conducted to understand and document client needs. We complete business blueprinting to detail these requirements and perform a gap analysis. Customization needs are defined and documented, ensuring that they align with client expectations. A comprehensive list of payroll-specific requirements is established, and sign-off is obtained to confirm accuracy.
System Configuration
We configure the payroll system to meet Saudi Arabian requirements, customizing it to fit local needs. The wage type catalog is tailored for relevant pay components, and data dictionaries and interfaces are set up for seamless integration. Reports are adapted to comply with Saudi regulations, and Employee Self-Service (ESS) and Manager Self-Service (MSS) features are configured.
Data Migration
Employee and payroll master data are migrated and validated for accuracy. We ensure data integrity and completeness, obtaining sign-off on the migrated data before proceeding with further steps.
Test Payroll Run
Simulation payrolls are run to validate system configurations, including parallel runs with existing systems. Test runs are signed off to confirm accuracy, followed by end-to-end testing and user acceptance testing (UAT). Any issues identified during testing are addressed promptly.
Payroll Management Transition & Sign-off
A transition plan is developed for moving to live payroll, including user training and a hypercare plan for post-go-live support. An escalation plan is created for critical issues, and a fallback plan is established for potential disruptions. The go-live checklist is completed, and final sign-off is obtained to ensure a smooth launch of the payroll system.
With Mercans’ payroll system, you can expect a comprehensive and efficient transition that meets Saudi Arabian regulatory standards and enhances your payroll management capabilities.
Payroll Integration
Mercans’ Payroll Software stands out for its extensive global reach and robust integration capabilities, serving businesses across 160 countries, including Saudi Arabia. Our software is designed to streamline payroll processes, ensure compliance with local regulations, and enhance operational efficiency.
Integration with Local Tax Authorities
General Organization for Social Insurance (GOSI)
Mercans’ Payroll Software is fully integrated with local tax authorities, including the General Organization for Social Insurance (GOSI) in Saudi Arabia. This integration ensures that all payroll processes align with local regulations, such as mandatory contributions and compliance with the Wages Protection System (WPS). Our system provides accurate calculations and facilitates seamless reporting, keeping your business compliant with Saudi Arabian statutory requirements.
Integration with HCM/ HRMS/ Workforce management platforms
This integration enhances productivity by connecting payroll processing with HR administration, allowing for smooth data flow and reducing errors. Employees can manage their payroll tasks directly through Employee Self Service (ESS), with approvals and updates instantly reflected in the payroll system.
Custom Integrations
Mercans also offers tailored API integrations for various industries, ensuring that our payroll software meets specific business needs. Our custom integrations include:
Custom API Integrations
Designed for diverse sectors such as hospitality, transport, sports, construction, and healthcare.
Xero Integration
Connects seamlessly with other applications, reducing manual data entry and minimizing errors. Recent enhancements have added new integrations to boost connectivity and efficiency.
Mercans’ Payroll Software delivers a comprehensive and adaptable solution for payroll management in Saudi Arabia, combining local compliance with advanced integration capabilities to support your business’s needs.
Payroll Reports - Standard, Statutory and Year-End Reports
Payroll managers can efficiently handle mandatory statutory reporting with Mercans’ payroll system, which provides comprehensive tools for generating reports required by external organizations such as the General Organization for Social Insurance (GOSI). These reports can be accessed and managed from the Regulatory and Tax Reporting section of the system.
Report Overview
| GOSI Form 3 | |
|---|---|
| Purpose | Details the movement of Saudi workers, including new hires and terminations. |
| Frequency | Monthly |
| Results | Includes employer information, personal details of employees, employment records, and termination data. |
| GOSI Form 4 | |
|---|---|
| Purpose | Summarizes monthly social insurance contributions for Saudi and non-Saudi employees, including new hires and terminations. |
| Frequency | Monthly |
| Results | Contains employer information, counts of new hires and terminations, contribution wages for Saudi and non-Saudi employees. |
| GOSI Form 5 | |
|---|---|
| Purpose | Lists detailed information on new hires and terminations. |
| Frequency | Monthly |
| Results | Provides employer information, and details of new hires and terminations, including monthly social insurance contributions. Each report page displays information for 10 new joiners and 10 leavers. |
| Disabled Workers Report | |
|---|---|
| Purpose | Submits details of disabled employees and contingent workers to the Ministry of Health. |
| Frequency | Monthly |
| Results: | Displays legal employer-wise disability information. |
| IPE Consolidated Report | |
|---|---|
| Purpose | Consolidates data on new hires and terminations for a calendar month. |
| Frequency | Monthly |
| Results | Includes employer and employee information, salary details, and termination salary with reasons. |
| IPE Annual Salary Report | |
|---|---|
| Purpose | Lists employees as of January, including historical GOSI reference earnings. |
| Frequency | Yearly |
| Results | Provides data on employees as of January, including current and past GOSI reference earnings for up to eight previous years. |
| Wage Protection System Payment Output File | |
|---|---|
| Purpose | Details wage amounts to be paid to employees using EFT payment methods. |
| Frequency | Monthly |
| Results | Shows wage amounts to be credited to employees’ accounts and is sent to banks for processing. |
Mercans’ payroll software ensures accurate and timely statutory reporting, supporting payroll managers in meeting regulatory requirements with ease.
Benefits of Payroll Software
Mercans delivers a robust payroll solution designed to enhance your payroll administration and HR processes. Here’s how our software can benefit your organization in Saudi Arabia:
In-House Control
Manage payroll seamlessly through our application, eliminating the need for external processors and ensuring direct control over payroll operations.
Integrated HR and Leave Management
Streamline payroll, HR tasks, and employee leave management within a single platform, simplifying your administrative workload.
Reduced Manual Intervention
Automate routine payroll tasks to reduce errors and ensure precise processing.
Customizable Workflows
Tailor over 150 workflows to fit your specific business needs, improving operational efficiency.
Time Efficiency
Leverage automation to free up time for more strategic activities.
Seamless Integration
Effortlessly connect with major HR platforms and systems like SAP SuccessFactors, Workday, and Oracle for a cohesive workflow.
Centralized Data Management
Consolidate all employee data in one centralized location for easy access, updates, and analysis.
Employee Access
Provide employees with 24/7 access to their personal information.
24/7 Access
Access payroll data anytime, anywhere, for maximum convenience.
Transparent Pricing
Enjoy a fixed monthly fee plus a per-employee charge with no hidden costs.
Dedicated Support
Receive expert assistance and guidance to fully leverage the software’s capabilities.
Secure Data Management
Ensure the protection and integrity of your data with secure online processing and self-managed backups.
Compliance Assurance
Stay up-to-date with the latest fiscal and employment regulations through regular updates.
Mercans’ payroll software offers a comprehensive, secure, and user-friendly solution that streamlines your payroll processes, allowing you to focus on what matters most—your people
Efficient Payroll Management
Additional Key Features
Mercans’ payroll software offers a comprehensive, secure, and user-friendly solution that streamlines your payroll processes, allowing you to focus on what matters most—your people
This content was prepared for informational purposes only. As local laws & regulations keep on changing, please consult your tax & legal advisors.
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